Important Information | Procurement | Kent State University

Important Information

As bids will only be collected electronically through DocuSign, unless noted, we will no longer accept email, fax, paper or jump-drive/CD submissions. This includes forgotten supplemental or ancillary materials.

The Procurement Department or Kent State University is not responsible for ensuring each company receives bid copies and corresponding documents. Check this website, https://www.kent.edu/procurement/bids often for updated information as due dates and response material can change.

DocuSign time stamps upon clicking "FINISH" for submission. The DocuSign "Certificate of Completion" signed timestamp is the official and legal time submitted. If the signed date and time is after the given due date and time, the proposal will be rejected.  This includes beginning the Docusign process prior to the bid close, however signing and lapsing the official due time.

DocuSign Official Time Stamp

All documents pertaining to the active bids are provided within its corresponding RFP/RFQ/RFI number. Ancillary or important supplemental forms may be added later than RFP Issue Date; check this website often for updates. If the document is unavailable for download, please send a request to Procurement with the associated email address, company name, and the requested bid number.

If a bid requests pricing using a spreadsheet, please include a copy with your submission and email an excel-based file of the spreadsheet to the contract manager. Excel spreadsheets are the only supplemental documents that may be emailed direct to the contact.

More information pertaining to security and legality can be found at the Kent State University DocuSign Wiki,. The website includes additional demonstration videos and "How-to" articles are available.

Specific questions relating to the new submission process is on the Kent State University Procurement Bid Response FAQ website

Additional questions relating to the new process may go to the Procurement Department at procurement@kent.edu.

To view current bids accepting responses, go to the Active Bid Opportunities Webpage

To learn about the status of a closed bid, go to the Closed Bids Webpage