Getting Started With the employment process for new Part-Time Faculty

Please follow the instructions outlined below:

  1. Please sign and return your original offer letter to your department contact.   Please note, by signing your offer letter, you are acknowledging that you have reviewed Ohio Ethics Chapter 1020E and Ohio Ethics Section 2921.42.
  2. Instructions will be sent to the email address provided regarding establishing your Kent State email.   FlashLine is Kent State’s secure web portal that provides faculty with an assortment of resources to assist with your teaching needs.  You will need to log on to FlashLine to establish your account.
  3. Academic Personnel will send employment forms via DocuSign, the platform Kent State uses to capture electronic signatures for new hire documents.  A confirmation email will be sent after all documents have been completed.  
  4. Upon receipt of the confirmation email, you must finalize your Employment Eligibility Verification USCIS Form I-9 documentation in person no later than three business days of your contract (hire) date.   Please review the Employment Eligibility Verification Form I-9 and the List of Acceptable Documents before you arrive to Academic Personnel.  Our office is located in Heer Hall Suite 320, 635 Loop Road, Kent, Ohio 44242 (across from the Ice Arena and parking is directly in front of the building).  Office hours are from 9:30 a.m. - 11:30 a.m. and 2:30 p.m. - 4:30 p.m.  If these hours are not convenient for you, please contact our office at 330-672-8701 to schedule an appointment.   
  5. When “My Lists” is available on the top banner in FlashLine, view your New Employee Checklist and complete several time sensitive onboarding action items to include enrolling in Payroll Direct Deposit, how to obtain a Parking Pass and a FLASHcard (Faculty Identification). 
  6. You may enter W-4 Taxes Withholdings and State of Ohio Tax Withholding via the Employee Profile Dashboard link in FlashLine.  Scroll down to “Taxes” and select the down arrow, then click on W-4 Employee's Withholding Allowance Certificate and Ohio State Tax Exemptions or Allowance.  If this information is not updated at the time of your first pay, we are required to withhold at the Single with Zero Exemption Rate.  This is the highest tax rate.  If you need additional information, please review Taxation.

For questions, please contact 330-672-8659 or 330-672-8701.

Additional Information

Employment Verifications: proof of employment or salary information are processed through uConfirm, please review Employment Verification for more information. 

Employee Wellness:  For information on services to support Kent State faculty and staff please visit University Benefits Wellness.