Allerton Sports Complex

Complete the Allerton Field Rental Request Form

KSU Registered Student Organizations and Departments

Note: Hourly fees are a minimum of two (2) consecutive hours.

Rentals will be based on previous partnerships with Recreation and Wellness Services, with priority given to rental parties that request, at a minimum, the two day rental option.

Note: Lights are paid the full hour to turn on then pro-rated after the first hour.

Non-KSU Groups

Note: Hourly fees are a minimum of two (2) consecutive hours.

Rentals will be based on previous partnerships with Recreation and Wellness Services, with priority given to rental parties that request, at a minimum, the two day rental option.

Note: Lights are paid the full hour to turn on then pro-rated after the first hour.

Additional Fee Information

All fees are due within 30 days of the conclusion of the tournament and/or event, unless prior arrangements are made with Recreation and Wellness Services.

Inclement Weather Policy (Hourly and Daily): If fields are prepped and rained out prior to start of games 50% fee of the Facility Use Agreement will be charged for field preparation. If games are rained out during play full fee will be charged for games completed and in progress at the time of cancelation, no charge for games after cancelation if there are any.

• E.g. 5:45 p.m. game completed, 7:15 p.m. game rained out in 3rd inning (8:00 p.m.), charged for 5:45 p.m. and 7:15 p.m. but not 9:00 p.m. game.
• E.g. 9:30 a.m. game is rained out at 9:15 a.m.; therefore, 50% fee per game will be assessed for 9:30 a.m. game but no fee assessed for 11:15 a.m. game. Fields have already been prepped and staffing is already on site.

Inclement Weather Policy (Weekend Tournaments): Facility Use Agreement fees shall be due in full if fields have been prepared for the day, staff shows up to work, and games begin for the day. A Show Up Fee (50% of applicable fees) will be charged if the grounds keeping staff or Recreation and Wellness Services staff show up to the facility and games are canceled due to weather or field conditions. A delay of the start of games may be made; however, it shall not exceed two (2) hours. If the delay will require more than two (2) hours to get fields in a safe-playable condition, the games for that day will be canceled and a Show Up Fee will be charged. If games for the next day are canceled the night before due to inclement weather, then the Facility Use Agreement Fees will drop from the original agreement number of days to one less.

• E.g. Groundskeepers show up at 5 a.m. to prepare the fields and the games are canceled due to weather or field conditions prior to the 8 a.m. start time. A 50% Show Up Fee will be charged to the Rental Group.
• E.g. Groundskeepers prepare the fields and the games begin play and are canceled at any time during the remainder of the day due to weather or field conditions. The full Facility Use Agreement Fee will be charged to the Rental Group.
• E.g. Two (2) day rental canceled Saturday Night for Sunday games then the Facility Use Agreement will be revised to a one (1) day rental.

Lighting Fee: The lighting fee will be charged on a per field per hour basis. The staff at the Allerton Sports Complex will determine if safety is a concern and may turn on the lights (or leave lights on) for the safety of participants and spectators.

Maintenance Fee: The maintenance fee includes a cleanup, disposal and paper products fee for use of the facility. This fee is non-refundable and due at the time the deposit is paid.

Vendor Fee: Recreation and Wellness Services requires vendors or tournament representatives that have items that are to be sold on University Property have a license to sell such items.

•  Tournament/League Directors who wish to sell t-shirts for their tournament/league may do so by paying a $25 licensing fee.
•  Tournament Directors/Representatives who allow businesses to sell items other than tournament related t-shirts on University Property must pay a $50 per day fee for rights to sell such items.
•  Recreation and Wellness Services reserves the right to refuse to allow vendors and/or Tournament Directors to sell items on University Property.
•  Alcoholic Beverages may not be sold, possessed or consumed on Kent State University Property.
•  No concession rights are afforded to rental groups, Recreation and Wellness Services reserves all rights to sell concessions during rental events.

Other Fees

Unusual Wear & Property Damage Fees: Tournament Directors are ultimately responsible for the actions of all persons associated with the tournament. Recreation and Wellness Services reserves the right to charge or pursue legal action against the Tournament Director and/or persons responsible for unusual wear and damage to Kent State University Property.

Gate Receipts: Tournament Directors may charge a spectator or admission fee to the tournament, without payment of fees to the Recreation and Wellness Services. Limitations include employees of the Recreation and Wellness Services shall not be charged admission to the Allerton Sports Complex.

• The Tournament Director must ensure that the gate does not interfere with the pathway of emergency vehicles.
• The Tournament Director must charge a reasonable rate for admission.
• The Tournament Director is responsible for maintaining the gate area. Recreation and Wellness Services Employees shall not assume any responsibility for this area.

Drying Agent: All rentals will include up to 2 bags of drying agent per field per day. After the initial 2 bags have been utilized, the Tournament Director will have the opportunity to be charged $15 per bag for any additional bags.  Outside groups are NOT permitted to bring or use their own drying agent.