Interinstitutional Authorization Agreements (IAA) | Office of Research Compliance | Kent State University

Interinstitutional Authorization Agreements (IAA)

  • How should data collected under the approval of the KSU IRB be stored?
  • How can I expedite the review of an IAA? 
    • As early as possible let all institutes involved in the IAA know of your plans to request single IRB review.
  • What is an interinstitutional authorization agreement?
    • An IAA is a formal written agreement between two or more institutions that have IRBs, which permits IRB review to be limited to one institute – the reviewing institution is referred to as the IRB of record. In general Kent State University does not enter into IAAs for exempt/level I projects. If your project is exempt, please contact the Office of Research Compliance for guidance.
  • How do I know which institute should be the IRB of record?
    • External Review:
      • Kent State faculty/staff will be performing the majority of the study procedures at an external institution/site and the institution/site holds a current FWA and IRB registration.
      • The involvement of the KSU investigator(s) is limited. (For example, data analysis of information collected at another institution.)
      • Another institution’s reviewing IRB is more properly constituted to review a certain scope of work, or may have knowledge of the local research context. (For example, an international research project where the interaction with subjects is performed at an external site and the site has a FWA.)
      • This is a multi-site study with multiple IRB reviews/approvals.
      • This is a multi-site study and all sites are deferring to only one approving IRB.
    • KSU Review:
      • The majority of the study procedures will be performed at Kent State, or by Kent State faculty/staff.
      • This is a multi-site study and all sites are deferring to one approving IRB.
      • This is a multi-site study with multiple IRB reviews/approvals.
  • How long do IAAs last?
    • IAAs last for the life of the project unless there is a change to the agreement (including an institute ceasing engagement in research).
  • I have an IAA, what do I need to do now?
    • External Review: you correspond with the other institution in accordance with their procedures. You must contact the KSU Office of Research Compliance and IRB if there is a change in study risk level, if a subject complaint or unanticipated problem occurs, the project is suspended or terminated by the IRB of record, change in funding, change in KSU role, or the study is closed. You should also file copies of approved amendments and continuing reviews with the Office of Research Compliance.
    • KSU Review: you should correspond with the Office of Research Compliance and the IRB as you normally would, such as submitting renewals, amendments, closures and etc…
  • Does KSU have any standing agreements?
    • We have standing agreements with Akron Children’s Hospital, Akron General Hospital, Summa Health System, Ursuline College (only KSU to be IRB of record), and Cleveland Clinic (only Cleveland Clinic to be IRB or record).