Deadline Modification | Student Accessibility Services (SAS) | Kent State University

Deadline Modification

Review the helpful information below about the SAS procedure for accommodating deadline modifications for students with disabilities. Please note, this is the procedure for accommodating deadline modifications at all campuses of Kent State University.  Please contact the SAS coordinator at your respective campus with questions.  

Eligibility
Accommodation of Deadline Modifications
Student Responsibilities
Instructor Responsibilities


Eligibility

Students have the responsibility for completing all course work and meeting all deadlines associated with their classes. Under certain circumstances, extended time to complete assignments and/or projects may be an appropriate accommodation due to the nature and impact a student’s disability has on their academic progress. Students seeking accommodations should contact Student Accessibility Services (SAS) to schedule an interactive interview and submit documentation of their disability for review. Additional information about registering with SAS and disability documentation is available in the Getting Started and Documentation Guidelines sections of the SAS website.

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Accommodation of Deadline Modifications

Federal law requires universities to consider reasonable modifications to academic policies as necessary to accommodate a student’s disability. However, there may be some classes in which deadline modifications would result in fundamental changes to the course design. These tend to be classes that utilize team-based work where failure to meet an established deadline would compromise the educational experience of other students in the class. In such cases, meeting establish deadlines would be considered an essential requirement of the course and the accommodation of a deadline modification may not be appropriate. This determination must be made in conjunction with SAS and after completing a review of the course description and associated requirements. It is also important to note that this accommodation is not meant to replace the university’s established procedure for the administrative mark of an incomplete.

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Student Responsibilities

  • Students must meet with the SAS office to determine eligibility for this accommodation and keep the SAS office updated about changes to their disability that may impact their ability to meet course deadlines.
  • Students must request their accommodation letters using SAS Online Services prior to or as close to the start of the semester as possible.
  • Students must alert their instructors when a deadline extension is necessary for disability-related reasons prior to the established deadline. Once the timeline for the deadline modification has been determined, students should adhere to the agreed-upon plan and submit the course work within the deadline modification. Please note, requests for deadline extensions for reasons other than those related to disability are not supported by this accommodation.  
  • Students must adhere to the university’s established academic policies. Information regarding academic policies for undergraduate and graduate students is located in the University Catalog.

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Instructor Responsibilities

  • If meeting deadlines is intrinsic to the nature of the course, instructors should contact SAS as soon as possible upon receiving an accommodation letter that includes the accommodation of a deadline modification. In consultation with the instructor, department chairperson, and/or dean, SAS will determine if meeting deadlines is an essential element of the course by considering the course description, syllabus, methods of grading, external licensure requirements, the impact on the educational experience of the entire class, and other factors.
  • If deadline modifications are determined to be educationally feasible for your course, establish clear expectations of how the extensions will be handled. For instance, the number of days given for each deadline modification depends on the interactive or participatory nature of the course. Typically, one to three additional days meet the need of most students. Instructors should contact SAS for assistance when they have questions about how best to incorporate this accommodation into their course.  

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