Providing Accommodations

Accommodations are designed to alleviate disability-related barriers in the classroom. A student's course accessibility letter provides a list of the accommodations required to provide access to that student. If you have questions or concerns about accommodations, please contact SAS as early in the semester as possible. 

Notice of Accommodations

The accommodation process begins with receiving a course accessibility letter. Students are responsible for requesting their course accessibility letter each semester via Access KSU. The course accessibility letter lists accommodations the student has requested and is sent to your Kent State email address. While students are able to request their course accessibility letters at any time during the semester, accommodations are not typically applied retroactively. 

SAS recommends only providing accommodations to students for which you have received formal notification. Please refer students to SAS if they disclose accommodation needs that you have not been formally notified about.

Students are encouraged to discuss accommodations with you. However, if you receive a course accessibility letter and the student does not contact you regarding their accommodations, we recommend reaching out to the student. A brief email acknowledging you received the course accessibility letter and encouraging the student to contact you with questions or concerns about their accommodations in your class is suggested. You may want to include this email in your class records.

Student Privacy

We encourage faculty to discuss accommodations directly with students and recommend having accommodation and disability-related conversations in a private setting. Information concerning a student's disability should be kept private and only disclosed to those with a legitimate need to know. SAS staff are available to consult with faculty about how to support students or implement accommodations, but SAS will not disclose a student's diagnosis or documentation.  

Attendance Modification

Administrative Policy 

Please refer to the Administrative Policy Regarding Class Attendance and Class Absence (3 -01.2) for additional information regarding responsibilities of the instructor and of the student. 

determining eligibility & Faculty responsibilities

Students are expected to adhere to the class attendance policy established by the instructor for each course. However, due to the episodic nature of some disabilities, a student may not be able to fulfill the requirements of the attendance policy for disability-related reasons. Student Accessibility Services (SAS) has established the following procedure for consideration of the modification of the class attendance policy:

1. Eligibility for modification of the class attendance policy for qualified students with disabilities is determined through an interactive, case-by-case approach. For further information on how students register for services, SAS’ procedures, and documentation guidelines, please visit the 'Steps to Register' and the 'Disability Documentation Guidelines and Forms' section of our website.

2. The student is required to meet with an Accessibility Specialist in SAS to request consideration of this accommodation before, or as close as possible to the start of each semester in which the accommodation is requested; requests will be considered for each class individually. Disability-related documentation, which addresses the student’s current condition, may be requested at this time. Documentation should indicate why absence from class is the recommended accommodation and the possible extent of those absences. 

3. The Accessibility Specialist will evaluate the request and the documentation provided to determine whether a modification of the class attendance policy is an appropriate accommodation. This evaluation may include a review of the nature of the course, as outlined in Number 4 below.

  • If the Accessibility Specialist determines that the request is not an appropriate accommodation, the student will be notified by SAS through university email within seven (7) business days of the request. SAS will contact the student if additional time is required. The student should schedule a follow up appointment with the Accessibility Specialist to discuss other accommodation options. 
  • If the Accessibility Specialist determines that the request is an appropriate accommodation, the instructor for each course in which the student requests the accommodation will be contacted by SAS through university email. This communication will be shared with the student as well. Please note that absences for non-disability related reasons will not be excused by the modification. If, at any time, the instructor has concerns regarding the student’s absences and/or the impact of the absences on the integrity of the curriculum or learning objectives for the course, the instructor should contact SAS as soon as possible. 

4. It is important to note that depending on the nature of the course, a modification to the attendance policy may not be an appropriate accommodation, as accommodations cannot impinge upon the intrinsic nature of a course or program. SAS will determine the appropriateness of modifying the attendance policy through consultation with the instructor, department chairperson and/or dean, and careful consideration of course elements, including, but not limited to: course description, syllabus statement regarding class attendance, method of grading, whether student participation is an essential method for learning, external licensure requirements, and the impact on the education experience of other students resulting from non-attendance. If a modification to the attendance policy is not appropriate for a specific course, the student should schedule an appointment with the Accessibility Specialist to discuss other possible accommodation options.

student responsibilities

  • The student should review the Administrative Policy Regarding Class Attendance and Class Absence (3 -01.2). 
  • The student should contact the instructor, as close to the beginning of the semester as possible, to discuss this modification.
  • The student should notify the instructor of any disability-related absence. It is best to notify the instructor prior to the class in which the student will be absent for disability-related reasons; however, prior notification is not always possible. In this instance, the student should notify the instructor of the disability-related absence as soon as possible.
  • The student is responsible for meeting all of the academic course requirements, including completing all missed assignments and examinations in a timely manner, as well as obtaining the materials and notes from the missed class.
  • The student should contact SAS to address questions or concerns. 
Exam Accommodations

Accommodations available

Please note, the term exam is used to be inclusive of all tests, quizzes, midterms, and final exams. Exam accommodations may include, but are not limited to:

  • extended time for exams (for traditionally timed tests)
  • reduced distraction testing environment
  • reader or scribe

administering accommodations in the classroom

A student may take their exam in the classroom with accommodations, and we ask that instructors make the necessary arrangements in order to accommodate the student. For example, a reduced distraction environment (i.e. your office, an empty classroom, etc.) may need to be identified for a student, or instructors may need to make scheduling arrangements in order to provide extended time for the exam. In some cases, instructors may need to determine with the student an alternative exam/quiz date and/or time in which you, as the instructor, is available to answer any questions the student may have during the exam. 

SAS testing center

If instructors are not able to provide the testing accommodations the student is eligible for, the student may be referred to SAS for those accommodations, and/or it may be necessary for the instructor to consult with SAS regarding other possible solutions. The SAS office works with instructors to provide an alternative testing location that ensures integrity of the classroom testing environment as closely as possible.

Any incidents of improper test taking, as defined by the University’s Policy on Student Cheating and Plagiarism, will be handled as if the incident occurred in the classroom. 

SAS Testing Hours: Monday through Thursday - 8 a.m. to 6:45 p.m. and Friday 8 a.m. to 4:45 p.m.  Finals week: Monday through Thursday - 7:45 a.m. to 6:45 p.m. and Friday 7:45 a.m. to 4:45 p.m.

Please note, testing is not available at SAS when the university is not in session which includes campus closures, holidays, fall break, spring break, winter break, etc.

EXAM SUBMISSION PROCESS

If the student is taking an exam in the SAS office, you are responsible for sending a copy of the exam to SAS at least 24 hours prior to the exam date. You should complete the Exam Instruction Form for all exams and attach an electronic copy of the exam. If your exam is online, you should complete the Exam Instruction Form and include all information needed for the student to take the exam. You can select your preferred return method on the form. You or a designee can pick up the exam from SAS (University Library Suite 100), or SAS can scan and email the completed exam to the your Kent State email address. 

How to provide extended time through blackboard learn

Please review the "Tests with Extended Time" tutorial, created by the Blackboard Learn support team, for step-by-step instructions on extending time for exams in Blackboard Learn.