Limited Submission Funding Opportunities | Office of Sponsored Programs | Kent State University

Limited Submission Funding Opportunities

More and more funding agencies allow only one or a small number of proposals or pre-proposals to be submitted from an institution in response to a particular program announcement.  The Office of Research and Sponsored Programs (OSP) coordinates an internal limited submission process; domain experts are selected by the vice president for research and an associate provost to identify the strongest candidates for submission. The objective is to select projects placing Kent State in as competitive a position as possible within the various limited submission competitions.


Opportunity Title Agency OSP Deadline Agency Deadline LOI Template Additional Information Requested
2019 Fay/Frank Seed Grant Program Brain Research Foundation 12/07/2018 01/08/2019 Download Template  
Art Works National Endowment for the Arts 01/08/2019 02/14/2019 (SF424 & Abstract)
02/25/2019 (Full Proposal)
Access DocuSign Form Add the Art Works Discipline you plan to apply to in the Other Information field of the LOI form

If you become aware of a funding opportunity that limits submissions and is not listed here, please contact Diana Skok,, immediately with the program title, due date and program announcement URL. Contact her also to join a subject listserv to receive emails from OSP about current limited submission opportunities in your subject area.


Before applying for an opportunity with submission limitations, you must follow Kent State’s limited submission process to secure authorization from the university (or, as appropriate, your college, school, department or regional campus). The vice president for research provides the authorization for “per institution” or “per university” submission opportunities. The dean, director or chair will determine authorization for those opportunities with college, school, department or campus limitations, as appropriate.

If an institution submits more than the allowable number of applications to a program with submission limitations, all applications from that institution will likely be disqualified. Therefore, it is imperative that proper authorization is secured. Selected proposals must be submitted through the Office of Sponsored Programs following university and agency guidelines.


Often the language used in requests for proposals (RFPs) or Funding Opportunity Announcements (FOA) can be ambiguous regarding the nature of the limitation. Among the more common limitations and their applications are:

  • “per EIN” (Employer Identification Number): The limitation is specific to all of Kent State University (all eight campuses combined)
  • “per DUNS” (Dun and Bradstreet Number): The limitation is specific to all of Kent State University (all eight campuses combined)
  • “per school” or “per college” or “per department:” The limitation is specific to a school, college or department.


Those interested in applying to a limited submission program should submit a letter of interest (all documents in 11-point font or larger) by using the DocuSign form. The letter of interest includes:

  • Cover Page
  • 2-3 page project narrative (may include broader impacts and why your proposal would be competitive)
  • If cost sharing is required, the narrative should include a statement of intended cost sharing sources
  • An abbreviated curriculum vitae or bio-sketch of the principal investigator (PI)

Optional documentation or information may be requested by the Office of Sponsored Programs as required by the Program Announcement and will be included in limited submission opportunities listings in the table above.


Internal applications will be reviewed based on the following criteria:

  • Responsiveness to program objectives in agency solicitation
  • Scientific/scholarly strength of proposal
  • Relevance to the university’s research/instructional objectives
  • Presentation of project (including a clear action plan, completeness, clarity of proposal, summary of project, list of collaborators, grammar)

Special Circumstances 

  • Grant renewals – Will receive preference over new submissions. 
  • Grant resubmissions – Previously authorized applicants are not automatically authorized to resubmit if an award was not secured from past submissions. Non-awarded PIs must go through the internal review and selection process again. In the project narrative, PIs should address concerns raised by the reviewers and how the concerns will be addressed in the resubmission.


If a nominee is no longer able to apply for a limited submission opportunity, he or she should notify the appropriate campus contact immediately to allow another applicant the opportunity to move forward with a proposal.

If a selected proposal is unsuccessful in securing funding from the outside agency, the PI may be asked to provide reviewers’ comments to help the review committee or vice president for research to better understand the selection criteria for the next round.


Internal deadlines are selected with the goal of allowing adequate time for the internal review of applications and the completion and submission of the final application with adequate time for OSP to assist the principal investigator to meet the agency deadlines. 

Some expired internal deadlines may still be open for applications if fewer than the eligible number of letters of interest were received and the agency deadline has not passed. Approval to apply to the program may be granted on a first-come, first-served basis.