Tax Reporting for Graduate Student Senate Domestic Travel Awards | Tax Services | Kent State University

Tax Reporting for Graduate Student Senate Domestic Travel Awards

Graduate Student Senate Domestic Travel awards are scholarships for tax purposes. 

Tax Reporting - Domestic Students

Awards paid to domestic students are not reported to the IRS on Form 1099.  The award will be included in Form 1098-T as a scholarship.

Tax Reporting - international Students

Awards paid to international students are subject to a 30% tax withholding if the international student tax information form  is not completed and submitted prior to the domestic travel award application deadline.  The form is required for all international students who would like their information reviewed to determine if withholding less than 30% will apply.  This requirement is not waived therefore even if the form or glacier online tax form has been submitted for other payments, including awards through student financial aid, compensation through payroll or other amounts received from accounts payable.  The Office of Global Education International Student & Scholar Services will help you with the International Student Tax Information Form during normal advising hours.

If the international student tax information form is submitted with documents requested prior to the domestic travel award application deadline, then the awards paid to international students on an F or J visa will be subject to a 14% withholding unless:

  • The information in the international student tax information form and accompanying documents shows that the student is considered a resident alien for tax purposes. 
  • The international student is able to claim a tax treaty.   A student must properly complete Form W-8BEN using the Glacier online tax compliance system AND the student must have either a social security number or Individual Taxpayer Identification Number.  For assistance with Glacier, please contact the payroll office.    Non US Citizen scholarships and fellowships provides more information on tax treaties. 

If tax is withheld, there will be a separate charge to the international student account for the tax withholding and Form 1042-S will be issued by March 15 after the calendar year end.   For more information on tax reporting for awards to international students, please visit Non US Citizen scholarships and fellowships.

The international student tax information form will be reviewed beginning the day after the domestic travel award deadline.  If additional information is needed, you will be contacted at the e-mail listed on the International Student Tax Information Form

If you have questions on why you did not receive your domestic travel award or why you did not receive the full award amount, please contact Graduate Student Senate by e-mail gss@kent.edu

QUESTIONS?

If you have questions on why you did not receive your domestic travel award or why you did not receive the full award amount, please contact Graduate Student Senate by e-mail gss@kent.edu.