Event Space Request Guide

Create an account

Visit kentstate.emscloudservice.com/web/Default.aspx
If you are a new user, contact uecs@kent.edu
Click Welcome, Guest and the drop-down Sign In.
- Your User Id is your entire KSU email address (ex. jsmith@kent.edu). To setup your password you will click on I’ve forgotten my password.
Follow the prompts on screen.
- You will receive an email from the University Events & Conference Services Office to reset your password.
- Follow the link within the email to reset your password.

Sign in with email and password at kentstate.emscloudservice.com/web/Default.aspx
Click Create a Reservation in left panel. Click Book Now next to the type of reservation request needed (Student Request, Department Request, Large Event Space & Multi-Event Space).
Rooms: On left side enter event date, time, and location.
- If you need additional dates/times, select Reoccurrence.
- Please note, if a room is marked as Exclusive, it will require additional permissions.
- Select room(s) and follow subsequent prompt to enter attendance. Click Next Step.
Services:
- Complete all sections on this page.
- Select Early Group Access, Audiovisual, and Catering needs.
- Click Next Step.
Reservation Details: Complete Event Details and Customer Details.
- Under Billing Reference, enter the internal banner index or note if this will be an external invoice.
- Review the Terms & Conditions.
Wait for your confirmation which will be reviewed by our Health & Safety Team. If you need to cancel or make changes to your event, you can do so by clicking on My Events in the EMS portal.
Review the confirmation details and contact uecs@kent.edu with any questions.