Event Space Request Guide

Create an account

• Visit kentstate.emscloudservice.com/web/Default.aspx
• If you are a new user, contact uecs@kent.edu
• Click Welcome, Guest and the drop-down Sign In.
  • Your User Id is your entire KSU email address (ex. jsmith@kent.edu). To setup your password you will click on I’ve forgotten my password.
• Follow the prompts on screen.
  • You will receive an email from the University Events & Conference Services Office to reset your password.
  • Follow the link within the email to reset your password.

Submit a request

• Sign in with email and password at kentstate.emscloudservice.com/web/Default.aspx
• Click Create a Reservation in left panel. Click Book Now next to the type of reservation request needed (Student Request, Department Request, Large Event Space & Multi-Event Space).
• Rooms: On left side enter event date, time, and location.
  • If you need additional dates/times, select Reoccurrence.
  • Please note, if a room is marked as Exclusive, it will require additional permissions.
  • Select room(s) and follow subsequent prompt to enter attendance. Click Next Step.
• Services:
  • Complete all sections on this page.
  • Select Early Group Access, Audiovisual, and Catering needs.
  • Click Next Step.
• Reservation Details: Complete Event Details and Customer Details.
  • Under Billing Reference, enter the internal banner index or note if this will be an external invoice.
  • Review the Terms & Conditions.
• Wait for your confirmation which will be reviewed by our Health & Safety Team. If you need to cancel or make changes to your event, you can do so by clicking on My Events in the EMS portal.
• Review the confirmation details and contact uecs@kent.edu with any questions.