University Department Hosts

University departments who are hosting meetings, socials, conferences, symposiums, speakers or special events, please complete the Campus Event Space Reservation Form.

Requests to use space must be made within the timeline below:

  • Event Registration requests for regular meetings and tables within the Kent Student Center (KSC) received less than three (3) calendar days before thevent mabe denied due to insufficient time and/or spacavailable to process and accommodate the request.
  • Event Registration requests for academic classrooms, lecture halls and outdoor space received less than seven (7) calendar days before the event may be denied due to insufficient time and/or space available to process and accommodate the request.
  • Event Registration requests for events in the KSC Ballroom, KSC Kiva, MAC Center, Cartwright Room 306, The Market, Rockwell Atrium, and/or large-scale or special events received less than thirty (30) calendar days before thevent may be denied due to insufficient time to procesand accommodate the request.
  • Event Registration requests for large-scale university-wide programs can be submitted sixteen (16) months in advance of the event date. 
  • UECS reserves the right to cancel and/or reschedule event registrations due to situations beyond the control of the University (e.g., adverse weatheconditions/acts of nature, disruption of utilities, etc.).

Planning TIPS: 

  1. Facilities may not be used for any commercial purpose or for the financial benefit of any one individual.
  2. Any group or individual sponsoring an event in Kent State University facilities assumes all responsibility connected with the event. Neither the Kent Student Center nor the University assumes responsibility.
  3. All events are reviewed by the Kent State University Event Security Committee and may result in needed security at events. 
  4. The University Events and Conference Services Office reserves the right to assign and/or reassign facilities to assure the most appropriate utilization of University facilities.
  5. University facilities are reserved in the order in which requests are received, with consideration being given to the size of the group and space availability. All facilities MUST be scheduled through the University Events and Conference Services Office.
  6. Public Safety Notification: All groups are advised that use of the following items is strictly prohibited in all Kent State University facilities: Open flames (i.e. candles, lighters, torches), combustible vegetation (i.e. hay, straw, evergreen trees); pyrotechnic devices, smoke/fog/haze machines and dry ice. Additionally, deadly weapons, defined as any instrument, device, or thing as defined in section 2923.11 of the Revised Code including but not limited to a firearm, explosive device, or other dangerous ordnance are strictly prohibited. Groups with events that disregard this notification will be subject to immediate "shut down" of their event by the university fire marshal and be subject to loss of future scheduling privileges. 
  7. Decorating/Posting: The use of glitter/paint/confetti is strictly prohibited within the Kent Student Center and all other University facilities. In addition, no tape, glue, tacks or nails may be put on the walls, windows, doors or building structures.
  8. All groups using University facilities are expected to adhere to all University policies, regulations and guidelines and all local, state and federal laws. Failure to comply with these regulations may result in the forfeiture of the privileges of utilizing University facilities.
  9. Kent State University is a smoke-free, tobacco-free campus. This includes any property owned, operated or leased by the university to include all outside areas and personal vehicles parked on university property.  Restricted products include: cigarettes, cigars, cigarillos, cloves, hookahs, e-cigarettes, herbal and oil vaporizers, pipes, water pipes, all smokeless tobacco (chew, snuff, dip, etc.) and all other non-FDA  approved nicotine products. 
  10. No suspended signs or banners are permitted in the lobby area hangover the rotunda railing.

Please visit Polices and Procedures for more information.