This information is for University employees who need to provide Form W-9 to a requester. This form is not to be used by the Requester. The Requester must contact the department that the requester will be sending the money to for assistance with the W-9 and any other information needed in order to pay Kent State.
This Form W-9 is only used for receipts by Kent State University and deposited into a Kent State University bank account. This Form W-9 is not to be used if the funds are not deposited into a Kent State University bank account. Student organizations with outside bank accounts are not able to use this form. The invoices issued for funds that will be deposited into a Kent State University bank account must indicate Kent State University as the payee.
Instructions for Kent State employees to finalize the W-9
Line 2: If the requester requires the campus or department indicated on the W-9, then you may add that information to line 2 – Business name/disregarded entity name.
Line 5: Please add the department's address. Please be specific such as P.O. Box 5190 Room # Building and also adjust the invoice to match this address. This is important for two reasons. First, many payers require this to be the same address as the invoice before they are able to send payment. Secondly, it will avoid delays in receiving payment. The requester's name and address is optional.
Requesters generally accept the W-9 but some will have a mandatory substitute W-9 or vendor information form/new vendor set up form. The department is responsible for the completion of the substitute W-9/vendor information form/new vendor set up form with the information in the W-9 online and obtain a signature from the appropriate person in the department receiving the payment.
Please send requests for banking information to email@example.com.
For more information please see the Form W-9 page.
If you need the DUNS number, please see https://www.kent.edu/research/institutional-fact-sheet.