Volunteer Opportunity Resources

Examples of how to use volunteers

• Assist with check-in at an event 
• Panelists for a discussion 
• Speaker for a class or workshop 
• Advisory board or committee members 
• Career fairs 

Timeline for requesting 

• As soon as possible, but at least four weeks before the event 

Details to include in request

• Contact information for the organizer
• College/Department 
• Date, time and location of event 
• Number of volunteers requested 
• Basic event description 
• Detailed description of volunteer duties 

Promote Your Volunteer Opportunity 

• Reach out to your DPAE project manager with details of your volunteer opportunity at your earliest convenience. 
• Please provide the following information: 
  • What would the volunteer tasks be for alumni? 
  • What dates and times would they need volunteers? 
  • Where should they report to check in? Is there a max number of volunteers they would accept? 
  • Is there a deadline for alumni to sign up? 
  • Who is the contact person for volunteers on the day of the event? 

Request Volunteers 

• Identify an internal person to coordinate the project volunteers. 
• Determine the number of volunteers you need for the project. 
• Contact your DPAE project manager with details. 
• Submit Request a Volunteer form. 
• A list of volunteers registered will be sent to the coordinator on a weekly basis. 

Register a Volunteer  

• As soon as possible after the project, send a thank you to those who volunteered. 
• Submit the Register a Volunteer form with details of volunteer(s). 
  • If multiple volunteers, please submit an Excel file with name, email address and number of volunteer hours.

Why do we need to let DPAE know we have alumni volunteers on campus? 
DPAE keeps track of alumni engagement, including volunteering, to help us maintain strong relationships with our alumni. Additionally, we track alumni engagement scores so we can suggest prospects for philanthropy. We can help you find alumni for your volunteering needs as well. We have KSU alumni swag gift bags we can provide to you to give to your volunteers as a way to say thank you! 

Can we have ongoing volunteer opportunities on our site? 
Yes! We can post on-going volunteer opportunities or short-term, limited opportunities. 

Who can I talk to about a potential volunteer opportunity? 
You can talk to your DPAE project manager or you can send an email to alumni@kent.edu and we will reach out to you. 

What are some examples of how alumni can volunteer on campus? 
Classroom speakers, mentors, serving on alumni boards or committees, participating in career fairs or workshops.

What information do I need to provide to request a volunteer or report a volunteer? 
It is helpful if you provide as much detailed information about the volunteer opportunity as possible. If you are reporting an alumni who has already volunteered, please provide their first and last name and Banner ID if you have it. 

Where will my volunteer opportunity be posted/promoted? 
Your volunteer opportunity will be featured on the Kent State Volunteer and Mentoring Opportunities webpage, where alumni and friends can browse and sign up for current opportunities.  In addition, the Division of Philanthropy and Alumni Engagement can help promote your opportunity through targeted email outreach to specific alumni groups or audiences who may be interested in getting involved. 

Contact your DPAE project manager or email alumni@kent.edu.
View Project Manager List