THE TUITION REFUND APPEALS COMMITTEE

The Tuition Refund Appeals Committee was established to consider student requests for reimbursement of tuition charges due to course drop(s) for circumstances beyond a student's control.   

TUITION CREDITS

Generally, students are entitled to a 100% tuition credit for full semester (15-week) courses that are dropped on/by midnight the Sunday of the first week of class, an 80% tuition credit for classes that are dropped on/by midnight the Sunday of the second week of class, 65% tuition credit for classes dropped on/by midnight the Sunday of the third week of class, 60% tuition credit for classes dropped on/by midnight the Sunday of the fourth week of class, and no tuition credit (0%) refund for classes dropped after midnight the Sunday of the fourth week of class.  Add/Drop dates vary for some courses, based on course length and/or start-end dates, as noted in the schedule of class information in the course registration system.  The Tuition Refund Appeals Committee reviews requests for exceptions to this rule.  Please access the Policy Register for Kent State University's official tuition credit policy.  

CIRCUMSTANCES THAT SUPPORT AN APPEAL

  • Significant illness or injury that required the student to withdraw from the University.
  • Significant illness or injury of an immediate family member that required the student to withdraw from the University. Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent.­
  • Death of an immediate family member or guardian.  Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent.
  • Enrollment/attendance at another college/university.
  • Never attended the class and/or classes.
  • Error on the part of a university official.

CIRCUMSTANCES NOT SUFFICIENT TO SUPPORT A TUITION REFUND APPEAL INCLUDE, BUT ARE NOT LIMITED TO:

  • Not being aware of add/drop deadlines or forgetting you were registered.
  • Lack of familiarity with student information systems.
  • Insufficient financial aid and/or financial hardship.
  • Dropping courses to avoid low grades.
  • Deciding that school/work/life responsibilities are too overwhelming.
  • Arrest (unless the student was incarcerated for an extended period).
  • Dissatisfaction with instructor or course content or determining that courses you took do not meet your academic and/or personal goals.
  • Military service members called to deployment or active duty: Military call-ups are processed by the Registrar's Office; see the Registrar's Office website for more information.

SUBMITTING THE TUITION REFUND APPEAL

Students must be officially withdrawn from the class and/or classes for which the appeal is being submitted.  Additional information about class cancellation/drops can be found on the Registrar's website.

All tuition refund appeals must be submitted through the Bursar's Office using the "Tuition Refund Appeal Application" form below.  

DOCUMENTATION NEEDED TO SUPPORT A TUITION REFUND APPEAL APPLICATION

All tuition refund appeal applications must include a "Letter of Appeal" describing the reason(s) and justification for seeking an appeal.  Depending on the nature of the appeal application, it may also need to include one or more of the following:   

Appeals due to illness or injury 

The appeal application must include a letter from the student's physician, or other medical professional, listing the medical reason(s) for the student's withdrawal from the term.  Please DO NOT include detailed medical documentation such as diagnosis statements including current medications, medical facilities admittance/release form(s), x-rays, photos of an injury, or other documents related to the student's condition. 

Appeal due to illness or injury of immediate family member 

Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent.  The appeal application must include a letter from a medical professional confirming the situation and the student's role as caregiver.

Appeal due to the death of an immediate family member

Definition of immediate family: mother, father, brother, sister, child, spouse, domestic partner, grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or other person who stands in place of a parent. The appeal application must include documentation of death (i.e., death certificate or obituary) and the student's relationship to the deceased.

Enrollment at another college or university

The appeal application must include verification of attendance at the other institution.

Appeal due to non-attendance (never attended)

The appeal application must include verification of non-attendance from the instructor.

Appeal due to University error

The appeal application must include confirmation from the University office or University employee regarding the nature/circumstances of the error.
 

Failure to include proper documentation (see examples above) with the appeal application may result in a delay or possible failure of the appeal being considered by the Tuition Refund Appeals Committee. 

Completed application should be submitted to the Bursar's Office located in Room 131, Schwartz Center. 

MEETING TIMES

The Tuition Refund Appeals Committee generally meets the 2nd Monday of the month.  Tuition refund appeals must be submitted to the Bursar's Office on the Wednesday before the scheduled meeting to be considered for the upcoming meeting.   Students will be notified of the Tuition Refund Appeals Committee's decision via mail within one week of the meeting date.  The Tuition Refund Appeals Committee meeting dates may be subject to change without notice.  

Select this link to access a copy of the tuition refund appeal application.

Note!­ Documents linked on this page are updated regularly.­ Outdated documents are not accepted.­ If you save the documents to your computer, please be sure that you are submitting the latest version.