General FAQs Related to Kent State - Spring 2020
What measures did Kent State put into place in response to COVID-19?
Kent State applauds Ohio Gov. Mike DeWine’s proactive approach to keeping our state safe during the ongoing spread of coronavirus (COVID-19). On March 12, Gov. DeWine banned all indoor and outdoor events with more than 100 attendees and provided the estimate that the spread of coronavirus (COVID-19) in Ohio will likely peak between late April and mid-May. As such, the university implemented a series of actions to slow transmission of the virus, and consistent with recommendations from state health authorities, to limit large gatherings and practice physical distancing. These included:
- On April 30, Kent State President Todd Diacon announced the creation Fall 2020 Reopening Committees.
- On April 27, Kent State President Diacon sent an email to university faculty and staff discussing how to ensure Kent State’s future.
- On April 14, Kent State invited students, faculty, staff, parents and friends to tune into the virtual Spring Commencement ceremony on Saturday, May 9, at 11 a.m. EDT at www.kent.edu/commencement. An in-person commencement will be hosted when deemed safe.
- On April 13, Kent State canceled all on-campus activities, events, summer camps and conferences sponsored by the university, as well as those sponsored by our community members who use the Kent State campuses to host their events through July 4.
- On March 25, Kent State canceled study-abroad and study-away trips for Summer 2020 and announced that summer offerings during Intersession (May 14-June 3), Summer I (June 4-July 8) and Summer II (June 4-July 29) will be provided by remote instruction (synchronous and asynchronous) only. Moreover, any other scheduled summer course that begins before July 9 will be delivered through remote instruction only.
- On March 23, Kent State regretfully announced the cancellation of the May 4 50th Commemoration Weekend events, scheduled to take place May 1-4, 2020. (All other campus events were also canceled at an earlier date.) The announcement indicated that a meaningful virtual May 4 50th Commemoration would be developed, and details would be announced at a later time.
- Residence halls were closed March 20, at 5 p.m. Check out requirements and special arrangements.
- On March 17, most buildings were locked.
- On March 16, at 5 p.m., Kent State reduced campus operations until further notice. Only a limited number of employees will be asked to report to their campus. Areas requiring at least a minimal physical presence on campus include health services, public safety, information technology, residence services, dining services, mail services, facilities and a few research laboratories. Units designated for on-campus service will operate with limited staff in rotation.
- Employees were encouraged to discuss their work requirements with their supervisors. Find information about working remotely
- On March 15 information was shared about an employee at Kent State who has been in close proximity to a person who tested positive for coronavirus (COVID-19). This employee is in isolation for 14 days and is being tested for COVID-19. These measures are in effect. Read the full email. Since that time the employee tested negative.
- Kent State announced a modified spring semester schedule to slow transmission of the virus and consistent with recommendations from state health authorities to limit large gatherings and practice physical distancing, Kent State is taking the following preventative and proactive actions:
- March 10-15: Face-to-face classes canceled.
- March 16-20: Classes will be held via remote instruction.
- March 23-29: Spring break will occur as scheduled.
- March 30-End of Spring Semester: Classes will be held via remote instruction.
- The university is following the CDC recommendations for travelers returning from countries with a CDC Level 3 Travel Notice:
Stay home for 14 days from the time you left an area with widespread, ongoing community spread (Level 3 Travel Health Notice countries) and practice physical distancing.
Take these steps to monitor your health and practice physical distancing:
Take your temperature with a thermometer two times a day and monitor for fever. Also watch for cough or trouble breathing.
Stay home and avoid contact with others. Do not go to work or school for this 14-day period. Discuss your work situation with your employer before returning to work.
Do not take public transportation, taxis or ride-shares during the time you are practicing physical distancing.
Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
Keep your distance from others (about 6 feet or 2 meters).
If you get sick with fever (100.4°F/38°C or higher), cough, or you have trouble breathing:
Seek medical care. Call ahead before you go to a doctor’s office or emergency room.
Tell your doctor about your recent travel and your symptoms.
Avoid contact with others.
For additional questions on monitoring your health, contact your local public health officials (PDF).
- We have suspended Education-Abroad programming in Florence, Italy, for spring 2020. Find updates and answers to FAQs.
- Kent State University practice does not allow travel to, or through, countries listed at a warning level 3 on the CDC travel notice rubric. As such, scheduled Spring Break trips to Italy (CDC level 3 travel warning) and Vietnam (the flight passes through South Korea, which is also at a CDC level 3 travel warning) have been canceled. If or when additional countries are assigned a Level 3 travel warning by the CDC, the university will cancel trips to, or through, those countries up to the day of departure.
- Individuals visiting University Health Services (UHS) are being screened during their appointment for recent international travel and will be asked about their health and travel history.
- University Health Services is providing flu shots to those who need them. Anyone who has not received a flu vaccine this season should consider getting the vaccine. To find more information about flu shots or to schedule an appointment, call 330-672-2322.
- University leaders, including those from UHS, the Division of Student Affairs, the Office of the Provost and the Department of Public Safety, are actively monitoring developments around the coronavirus, and coordinating campus resources, responses and communications.
- Crews continue to clean and disinfect high-touch surfaces and restrooms in university buildings, residence halls, recreation facilities and the Kent Student Center.
- The Office of the Provost is working with students and faculty to provide online learning solutions for students who returned from study abroad early.
Will campus events be canceled, including commencement?
Spring & Early Summer Events
- Events scheduled for campus locations through the end of the semester are canceled to avoid creating large gatherings.
- No additional on-campus events will be scheduled through July 4. Virtual events will be an option.
- Kent State students, faculty, staff, parents and friends are invited to tune into the virtual ceremony on Saturday, May 9, at 11 a.m. EDT at www.kent.edu/commencement. An in-person commencement will be hosted when deemed safe.
May 4 50th Commemoration
- Kent State University regretfully announces cancellation of the May 4 50th Commemoration Weekend events, scheduled to take place May 1-4, 2020.
Will the May 4 50th Commemoration Weekend events be canceled?
Kent State University regretfully announces cancellation of the May 4 50th Commemoration Weekend events, scheduled to take place May 1-4, 2020.
- All on campus events have been canceled and are not being rescheduled.
- Event refunds have been processed, and will be posted to accounts within 5 to 7 business days.
- For the safety of all, and to comply with restrictions on public gatherings indoors and outdoors, the university asks visitors to reschedule their plans, visiting the May 4 National Historic Landmark site only after the national public health emergency has passed and the university has resumed on-campus operations.
- Virtual Commemoration
- In keeping with the commitment to honor and remember the events of May 4, 1970, Kent State University will have an online “virtual” program to mark the 50th Commemoration with a variety of online videos, exhibits and learning resources. A variety of special content will be available on the May 4 50th Commemoration website beginning Friday, May 1. At that time, the website will also share details about a virtual candlelight vigil.
- This online program will honor and remember Allison Krause, Jeffrey Miller, Sandra Scheuer and William Schroeder who were killed and nine other Kent State students who were wounded on May 4, 1970, when the Ohio National Guard fired on students during an anti-war protest.
- May 4 50th Commemoration Contact Information
- Phone: 330-672-5084
- Email: firstname.lastname@example.org
Will theater and dance performances be canceled?
All scheduled Glauser School of Music and School of Theatre and Dance events are cancelled through the end of spring semester and ticket sales to all College of the Arts events are suspended for the time being. If you have already purchased a ticket to an event during this time frame, refunds are currently being processed.
General Student FAQs - Spring & Summer 2020
How should I prepare for safe travel?
As the pandemic progresses, how can I plan for safe travel?
Travel is now allowed but advised against. The self-quarantine after travel request lifted, but still recommended for anyone with symptoms.
In addition, this is the current CDC guidance the CDC recommends you stay home as much as possible, especially if your trip is not essential, and practice physical distancing especially if you are at higher risk of severe illness. Don’t travel if you are sick or travel with someone who is sick.
Should I travel within the U.S.?
CDC does not generally issue advisories or restrictions for travel within the United States. However, cases of coronavirus disease (COVID-19) have been reported in many states, and some areas are experiencing community spread of the disease. Crowded travel settings, like airports, may increase chances of getting COVID-19, if there are other travelers with coronavirus infection. There are several things you should consider when deciding whether it is safe for you to travel.
Is COVID-19 spreading in the area where you’re going?
If COVID-19 is spreading at your destination, but not where you live, you may be more likely to get infected if you travel there than if you stay home. If you have questions about your destination, you should check your destination’s local health department website for more information.
Will you or your travel companion(s) be in close contact with others during your trip?
Your risk of exposure to respiratory viruses like coronavirus may increase in crowded settings, particularly closed-in settings with little air circulation. This may include settings such as conferences, public events (like concerts and sporting events), religious gatherings, public spaces (like movie theatres and shopping malls), and public transportation (like buses, metro, trains).
Are you or your travel companion(s) more likely to get severe illness if you get COVID-19?
People at higher risk for severe disease are older adults and people of any age with serious chronic medical conditions (such as heart disease, lung disease, or diabetes). CDC recommends that travelers at higher risk for COVID-19 complications avoid all cruise travel and nonessential air travel.
Do you live with someone who is older or has a serious, chronic medical condition?
If you get sick with COVID-19 upon your return from travel, your household contacts may be at risk of infection. Household contacts who are older adults or persons of any age with severe chronic medical conditions are at higher risk for severe illness from COVID-19.
Is COVID-19 spreading where I live when I return from travel?
Consider the risk of passing COVID-19 to others during travel, particularly if you will be in close contact with people who are older adults or have severe chronic health condition. These people are at higher risk of getting very sick. If your symptoms are mild or you don’t have a fever, you may not realize you are infectious.
Depending on your unique circumstances, you may choose to delay or cancel your plans. If you do decide to travel, be sure to take steps to help prevent getting and spreading COVID-19 and other respiratory diseases during travel. For the most up-to-date COVID-19 travel information, visit CDC COVID-19 Travel page.
Are refunds being issued for residence halls, dining and parking?
Who will be eligible for a refund for on-campus housing, dining and parking?
- On-campus Housing: All students who completed the check-out procedure by March 30, 2020 at 5 p.m. will be eligible for a refund.
- Dining: Dining plans feature meal swipes and declining balance dollars. All students with a meal swipes feature will be eligible to receive a refund.
- Parking: All students who purchased a parking permit for the Spring 2020 semester will be eligible to receive a prorated refund.
How much should I expect my refund to be?
The university will be issuing refunds for housing, dining and parking for the Spring 2020 semester. The refunds will be calculated as follows:
- On-campus Housing: The amount of the refund varies depending on your room type and cohort. All students that completed the housing check-out procedure by March 30 at 5 p.m. will be eligible to receive a refund. The refund is calculated based on the daily rate for the days remaining on the contract after March 21, 2020.
- Dining: Student meal plans feature meal swipes as well as declining balance dollars. Students will be given a refund for the value of the unused meal swipes as of March 21, 2020. The refund is calculated based on the services days remaining for AYCTE facilities. Consistent with past practice, declining balance dollars will rollover to the next semester. Students that have applied for graduation will receive a refund for their remaining declining balance dollars.
- Parking: The amount of the refund for student parking permits will be based on the number of days in the semester after March 30, 2020.
Please note that if scholarship funding was awarded for room and board it will be adjusted consistent with the pro-rated cost of the room and board
How will my refund be processed?
Your refund will post to your Student Account prior to April 30, 2020. If your student account has an outstanding balance, your refund will be reduced by this amount. Student account credit balances will be issued as a refund through the normal refund process. Please visit the One Stop for Student Services website for more information about student refunds. Access additional information about student refunds.
Will commuter meal plans be refunded?
Yes, for the daily value of meal swipes. The unused declining balance dollars will rollover to the next semester.
Can students get their declining meal plan balance refunded back to them instead of having them rollover?
Declining balance will only be refunded to graduating seniors and graduate students. The normal practice is for the remaining balance to rollover to the next semester
I will be attending/transferring to another institution in the fall. How do I get my declining meal plan balance refunded back to me?
Students who will not be attending Kent State in the fall can apply for a refund of their declining balance by completing the “Petition for Food Contract Release.”
I will be doing an internship in the fall. How do I get my declining meal plan balance refunded back to me?
Students that are completing internships can apply for a refund of their declining balance by completing the “Petition for Food Contract Release.”
All petitions are granted at the sole discretion of University Dining Services and the Division of Student Affairs.
I will be transferring to one of Kent State’s Regional Campus. Can I use my declining meal plan balance at the Regional Campuses?
Declining balance can be used at all Regional Campuses except the Geauga Campus.
Can Kent State hold my housing/meal plan credit for future terms?
All refunds as a result of housing, dining and parking credits will be issued directly to students. Students are encouraged to save those refunds to pay against their future term
I am an international student who has already gone back home. How will I get my student refund issued to me?
Students need to make a refund preference using a domestic bank for student refunds. Refunds can then be wired from your domestic bank to your non-domestic bank account.
What if I have questions about Residence Services? (Updated March 15, 2020)
Are the residence halls open?
Updated: the residence halls will close on March 20, 2020. You can access your room until March 20 at 5:00 p.m. If you need to enter the hall after this time, you must make arrangements by contacting email@example.com. As previously shared, if you officially checkout of your residence hall room by March 30, 2020 by 5:00 p.m., you are eligible for a refund. Details regarding room and board refunds are still being determined and will be provided at a later date.
Can I still access my hall/room?
Updated: You can access your room until March 20, 2020 at 5:00 p.m. If you are unable to return to your permanent residence or an alternative housing arrangement by this date, you must submit a Permission to Stay Request. The request is not guaranteed and will most likely require you to move to a different residence hall location to support necessary preventative measures. Residence Services will respond to requests on a rolling basis.
What do I do if I am locked out of my room?
If you are locked out of your room through March 20, 2020 at 5:00 p.m., you can use the CBORD Mobile ID app to unlock your room door while on campus. Information on how to install and access the app can be found here: https://www.kent.edu/housing/access. If installing the app is not possible, call (330) 672-3244 for assistance.
If I go home, will I receive a refund or discount on my housing?
The residence halls close on March 20, 2020 at 5:00 p.m. If you officially checkout of your residence hall room by March 30, 2020 by 5:00 p.m., you are eligible for a refund. Details regarding room and board refunds are still being determined and will be provided at a later date.
Does the date I checkout affect my refund?
If you officially checkout of your residence hall room by March 30, 2020 by 5:00 p.m. you are eligible for a refund. There is no incentive for moving out before this date. We know some students will need this full time to plan for their move.
Do I need to un-loft my bed before I checkout of my room?
If you can, please do but it is not necessary. Students will not be charged for leaving their beds lofted.
How do I checkout of my room?
Once all of your belongings are removed from your room, please click here to complete your checkout. This will act as your official checkout from the residence halls. This checkout link must be completed by March 30, 2020 at 5:00 p.m. to be eligible for a refund.
What if I cannot leave campus?
If you are unable to return to your permanent residence or an alternative housing arrangement, you can submit a Permission to Stay Request. Residence Services will respond to requests on a rolling basis.
Can someone pick up my belongings for me?
Yes, we will allow arrangements for this if we have written consent from all occupants of the room. Contact (330) 672-7000 or (330) 672-3244 for whom to send the written consent. From there we will coordinate access and the process for entering the hall with the individuals involved.
Are moving carts available?
Yes, we have limited moving carts available at the Area Desk locations.
Are the Area Desks open?
Yes, currently the Area Desks are open 8:00 a.m. – 5:00 p.m. Monday through Friday. These hours will change after March 20, we will do our best to keep the website up to date if changes occur. You can always receive the latest hours by calling (330) 672-3244.
What about my mail and packages?
Mail and packages can be picked up during the hours the Area Desks are open. Currently, the Area Desks are open 8:00 a.m. – 5:00 p.m. Monday through Friday. These hours will change after March 20, we will do our best to keep the website up to date if changes occur. You can always receive the latest hours by calling (330) 672-3244.
Can my package(s) be sent home?
It depends.We are able to forward items shipped through the post office.Packages that are shipped FedEx, DHL, UPS, and most Amazon packages arenotable to be forwarded. We suggest checking your online tracking or with the company you ordered from to see if you can have the shipping information updated. If a package from one of these companies arrives to the desk and we are not able to forward it, we will return it to sender. If you have questions, please contact your Area Desk.
Are the dining halls open?
Dining locations and hours are listed on University Dining Services website.
Will dining hall locations be open during Spring Break?
There will be no dining locations open during the week of Spring Break (March 21 – March 29).
Is Sibs and Kids Weekend still happening? What about my t-shirt order?
Sibs and Kids Weekend is cancelled. T-shirt monies will be refunded. Please email firstname.lastname@example.org if you have questions regarding your refund.
Can I move my car closer to the residence halls?
Students with satellite lot permits (such as Stadium, Summit East, and Allerton Sports Complex permits) are permitted to park on campus in the C lots while in-person classes are cancelled. All other regulations remain in effect.
How do I contact Residence Services if I have questions?
For additional questions regarding housing, please call 330-672-7000 or email email@example.com
Will PARTA still be running on campus for my student to get into town?
PARTA hours and routes will be posted on their website and updates can be found there.
What if I have questions about Dining Services?
Which dining locations are open?
- Starting March 30 through May 8, Prentice Cafe and Munchies Market will be open Monday – Friday from 10 a.m. to 1 p.m. and from 4 to 6 p.m.
- Munchies Market Store section will also be open Saturday and Sunday from 10 a.m. to 1 p.m.
- All other dining locations will be closed.
Will dining hall locations be open during Spring Break?
There will be no dining locations open during the week of Spring Break (March 21 – March 29).
Will my meal plan work during the campus closure?
Yes, your meal plan will still work at open dining locations.
How do I contact Dining if I have questions?
For additional questions regarding to University Dining, please call 330-672-2541 or email firstname.lastname@example.org
How do I pick up my paycheck if I work for University Dining Services?
Paychecks can be picked up as they traditionally are by visiting room 203 in Tri-Towers.
What if I have questions about Transportation Services & Parking?
Since the university is closed, are students allowed to park their cars on campus?
Students with a valid permit may park in their assigned lot or in any “C-commuter” lot through the rest of the semester.
If you have any questions, please email email@example.com.
What bus services will be available on campus?
Beginning Monday, March 30, Kent State University campus bus service will be limited to the following bus route:
- 57 Stadium Loop Route
Will PARTA still be running on campus for my student to get into town?
PARTA hours, routes and updates can be found at their website. For more information about campus or county routes, contact PARTA communications and public advocacy advisor Denise Baba at 330-678-7745 or email firstname.lastname@example.org.
How will student employees be affected?
Employment for all students employed during Spring 2020 must end no later than May 9, 2020.
Summer 2020 student employment processing opened on Wednesday, April 22, 2020. Summer student employment requests must be for essential and critical work and only students who will have an adequate workload should be hired.
The following procedures for timekeeping will be followed:
- If a student is performing work on-campus (i.e. grounds crew; facilities and maintenance), the student should use Empower to clock in and out for each work session.
- If a student is working remotely, the student should record the date, start time,and end time for each work session and submit it to their supervisor via email at the end of the work week. Using Empower, supervisors should enter the student’s punch in and punch out for each day worked and note once in the comment section: “Student is remote”.
What if I have questions about Recreational Services?
When will Recreational Services facilities be closed?
All Recreational Services facilities are closed from Tuesday, March 10, at 5 p.m. until the end of spring semester. This closure includes the Beverly J. Warren Student Recreation & Wellness Center and the KSU Ice Arena.
Will I get a refund for my membership and/or parking permit?
You will not be charged for your membership during the closure period. Recreational Services will process all refunds, prorations, and adjustments to memberships, including payroll deductions, auto-debits, and other payment types.
Can I get my items or belongings out of my locker?
Members should email email@example.com to coordinate a mutually acceptable time to retrieve personal items from their locker.
What happens to my rental/facility reservation?
All rentals and facility reservations during the scheduled closure are canceled. The Recreational Services staff will contact you to reschedule or process a refund.
Will my program be rescheduled?
All attempts will be made to reschedule activities and programs as the university schedule permits. Please contact the program coordinators listed below for additional information.
Will program refunds be offered?
Program refunds will be considered on a case by case basis. You should contact the specific program area coordinator for additional information.
As a SilverSneaker member, can I attend another facility?
SilverSneaker members can find other participating locations on their website at https://tools.silversneakers.com/
Whom should I contact for additional information?
Aquatics - Learn to Swim: David Taylor, firstname.lastname@example.org PEAK Summer Camp: Josh Dietrich, email@example.com Club Sports: Greg Bailey, firstname.lastname@example.org Membership: Nick Barber, email@example.com Ice Arena: Bill Switaj, firstname.lastname@example.org Adventure Center: Chris Lukas, email@example.com Intramural Sports: Josh Dietrich, firstname.lastname@example.org Fitness and Group X: Beth Michel, email@example.com Operations & Events: Chris Baker, firstname.lastname@example.org.
Summer classes: Will they be remote or in-person?
- Kent State will continue with our robust summer offerings during Summer I (June 4-July 8) and Summer II (June 4-July 29) by remote instruction (synchronous and asynchronous) only. Moreover, any other scheduled summer course that begins before July 9 will be delivered through remote instruction only.
- Summer III classes will primarily be delivered through remote instruction. However, a few courses, as approved by the Provost, will be delivered in person.
- For questions about summer courses, students should contact the department chair or faculty member of the course.
- Decisions about clinicals, practica and internships will be made on an ongoing basis in consultation with chairs and directors of the academic program areas.
Academic FAQs - Spring 2020
Where do I find information regarding course withdrawal dates, pass/fail grades and re-adding a course?
- The course withdrawal date has been extended to April 28.
- Students who withdrew from a course between March 10 and April 1 can re-add the class by April .
- Students can also opt to take many courses for Pass/Fail (deadline is May 18).
- For more details please visit https://www.kent.edu/coronavirus/grading.
Can I submit both a Pass/Fail request and take an incomplete for the same course?
No, you can choose one or the other, but not both.
- If you are unsure which might be in your best interest, please reach out to your instructor and discuss an incomplete versus a Pass/Fail.
- Please keep in mind that an incomplete adds to your workload in a subsequent semester.
- If you choose an incomplete, your final grade will be a letter grade (A through F) and will be calculated in your GPA.
- A Pass/Fall will not be calculated in your GPA.
Will nursing, CATS and CPM clinicals continue?
Effective March 13, 2020, all College of Nursing (BSN, MSN, DNP, PhD) clinicals are suspended until April 13, 2020 at which time we will re-evaluate. This includes the BSN at regionals (Stark, Trumbull, Geauga and Salem). For those of you who anticipate a May graduation, we are working to ensure that your graduation will be on time. College of Nursing Students please contact Dr. Tracey Motter (BSN Kent Campus) at 330-672-8784 or Dr. Wendy Umberger (MSN/DNP/PhD Kent Campus) at 330-672-8813.
College of Applied and Technical Studies Nursing and Allied Health Programs (ADN, Rad Tech, OTA, PTA, and RESP Therapy) clinicals are suspended until further notice.
The College of Podiatric Medicine will continue clinical rotations, in line with all of the colleges of podiatric medicine (CPM) around the country. The continuance of clinical rotations is in compliance with the individual hospital requirements. Most institutions are limiting Podiatric Medical students from treating patients with active respiratory infections.
I am scheduled to defend my dissertation/thesis. How do I proceed?
Given the suspension of face-to-face instruction and mitigation efforts to break the cycle of contagion of the COVID-19 virus, thesis and dissertation defenses and pre-defenses may be held with all members of the committee and the candidate participating remotely. Students who are scheduled to defend their dissertation or thesis prior to April 13 should contact their dissertation/thesis committee chair as soon as possible. Arrangements will be made for your defense to be held remotely. For a copy of our guiding principles and guidelines, go to the Graduate Studies home page.
What is the policy if I'm studying in New York City?
The NYC Studio WILL be following the same schedule as shared by Main Campus in regards to remote instruction.
Important updated NYC Studio specific information:
- March 16-20: NYC Studio classes will resume via remote instruction, as announced on Tuesday, March 10.
- March 23-29: Spring break will occur as scheduled.
- March 30-End of Spring Semester: NYC Studio classes will be held via remote instruction.
- Studio Access: You may access the Studio next Wednesday, March 18, 9 a.m. - 3 p.m. to get your course materials, supplies, personal belongings, etc. All of your belongings should be removed from the Studio during this time.
See the full email with additional details about about key cards, internships, housing and travel..
Are the art studio spaces available to students during the campus closure?
The studio spaces for all students are shared spaces, where it is impossible to abide by social distancing guidelines. This means the art studio spaces are closed and art students’ research will not be possible to take place in the College of the Arts buildings.
Grading: Questions and answers
Can I take courses for the pass/fail grade this fall?
Interim Senior Vice President and Provost Melody Tankersley, Ph.D. announced fall grading options for students on Oct. 16, 2020.
PASS/FAIL GRADE INFORMATION
We have modified the policy regarding Pass/Fail grading for undergraduate and graduate courses taken in summer 2020, fall 2020 and spring 2021.
Program areas may restrict specific letter-graded courses in a student’s program from being approved for the Pass/Fail grade (see the list of program restrictions). In addition, there will be limitations on how many courses you can request Pass/Fail, and the letter grade you earn will be used for course prerequisites and program requirements. All information on the Pass/Fail grade option, including limitations and FAQ, can be found on the Pass/Fail Interim Policy website.
- Summer 2020: Requests for the Pass/Fail grade for summer 2020 courses may be submitted now until Sunday, Nov. 15, 2020. In addition to Pass/Fail requests, we are allowing both late adds to the summer 2020 graduation list and late drops of fall 2020 courses. If you are now eligible to graduate for summer 2020 and/or no longer need to be in a fall semester course due to electing the Pass/Fail grade for a summer course, you will receive 100% tuition credit for your fall registration. You must contact your academic advisor to begin the process. Only your advisor can submit your Pass/Fail request for summer.
- Fall 2020 and Spring 2021: You will be notified when you can start requesting the Pass/Fail grade for fall 2020 and spring 2021 courses. More detailed information will come.
As a reminder, the deadline to withdraw from a full-term fall semester course is Wednesday, Nov. 4, 2020 (see the Student Printable Schedule and Textbooks in FlashLine for the withdrawal deadline for flexibly scheduled courses).
INCOMPLETE GRADE INFORMATION
Your instructor may submit an incomplete request for you if you feel you are unable to complete the required work in the class between the withdrawal deadline and the end of classes. You must talk to your instructor to see if this is a viable option for you. The incomplete option is available to students who have a passing grade at week 10 of the semester. Only your instructor can submit your incomplete request.
Before making any final decisions on the Pass/Fail option, incomplete option or withdrawing from a course, please contact the One Stop for Student Services or the student services department on your campus to discuss the impact of your choice on your academic progress, enrollment status and financial aid eligibility.
Per the university policy on the Pass/Fail grade, students may request to take certain undergraduate courses on a pass/fail basis, as long as the course is not in the Kent Core, not developmental and not in the student’s major, minor or certificate, among other limitations. In addition, there are several conditions students must meet to be approved for the Pass/Fail grade.
For Faculty: Academic Information - Spring 2020
Grading Options and Grading Deadlines
What changes have been made to University Policies related to grading deadlines and grading options?
The deadline for students to withdraw from classes has been moved to April 28th. In addition, students who withdrew from classes between March 10th and March 30th have the option to re-enroll by April 1st. Finally, the deadline for students to consider whether to take a course for Pass/Fail has been moved to the end of the semester while for many courses that previously were not available for Pass/Fail, students now have the option to take a course for Pass/Fail. More details on these changes can be found at https://www.kent.edu/coronavirus/grading
What do I need to do to ensure a student receives a Pass/Fail grade?
There is nothing you need to do. You will report the regular letter grade. Faculty will only know whether a student has opted for a pass/fail grade if the student chooses to disclose that information to the faculty member.
How will I know whether a student wants to receive a Pass/Fail grade?
You will not know if a student submitted a request to receive a Pass/Fail grade.
Does requesting the Pass/Fail grade mean the student can stop participating (i.e., completing assignments, taking quizzes) before the course has ended?
Whether a student opts for a Pass/Fail grade does not affect how a student is involved in a course. The only document guiding completion of classwork is the course syllabus which outlines what a student needs to do to meet the learning objectives and assessment requirements for the course.
Some instructors explicitly state in their syllabus that all course elements must be completed, and in those cases student would be required to complete all assignments and assessments. However, others do not make that statement and would allow a student the option of not completing some course requirements. For example, an instructor may have regular testing throughout the semester. Collectively, each of the learning objectives may have been assessed during the semester. An instructor may choose to allow students to drop a lowest grade and that might include a cumulative final. The learning objectives have all been assessed, the final may be an opportunity for students to improve their grade, but not necessary for assessment of learning outcomes. In such a case, students could opt not to complete all assignments/assessments. This option may be especially desirable if a student or immediate family member becomes ill.
What if a student withdrew from a class and has now re-enrolled?
Students who withdrew after March 9th are able to re-enroll by April 1st. These students may have missed one or more assignments/exams, and we encourage you to be flexible and work with these students, so they can succeed in your class.
Can all students request the “P/F” grading option?
The P/F grading option is available to most, but not all, students. Students are asked to check https://www.kent.edu/coronavirus/grading, consult with their academic advisor and/or the OneStop or the Student Service Office at their campus.
Do students have to request the “P/F” grading option?
Yes. Students will be required to submit an online application that will be submitted directly to the Office of the Registrar. Requests will be made on a course-by-course basis.
Why are students being allowed to request the “P/F” grading option?
We are making the “P/F” grading option broadly available to students as a result of the unprecedented disruptions arising from the COVID-19 pandemic. The goal of removing all restrictions of the use of the “P/F” grading option is to reduce students’ uncertainty and stress while encouraging a focus on the successful achievement of student learning outcomes.
Can students change back to a letter grade after they request a “P/F” grading option?
No. One goal of expanding the temporary use of the “P/F” grading option is to decrease students’ uncertainty in the short term and not to prolong their anxiety. We believe requiring a well-informed decision that cannot change back and forth is a way to accomplish this goal for KSU’s high achieving students.
Can a student submit both a Pass/Fail request and take an incomplete for the same course?
No, they must choose one or the other, but not both.
- You should talk to the student regarding their request to determine which is better for them.
- Please keep in mind that an incomplete adds to a student’s and your workload in a subsequent semester.
- If your default grade for the incomplete is a passing grade, then recommend that the student request a Pass/Fail instead of entering into an Incomplete contract.
Addressing Incomplete and Withdrawal Requests
Can students still request an incomplete grade?
Yes. The current plan is to manage incomplete (IN) grades the way you would normally. We strongly encourage you to carefully consider the extraordinary circumstances of the COVID-19 pandemic and make every effort possible to support students requesting (IN) grades.
What if a student wants to withdraw from my course?
KSU is extending the current deadline for withdrawal to April 28, 2020. You may want to encourage students to wait to make a decision about course withdrawal until closer to the withdrawal deadline. Faculty should caution students that course withdrawal may have a negative impact on a student’s progression and may have negative financial implications, including repayment of federal financial aid, continuing eligibility for scholarships, and may result in ineligibility for certain scholarships in the future. Please encourage students to talk with an advisor and the OneStop or the Student Success Office on their Campus.