Step-by-Step Instructions For Reporting Your Vaccination

Med+Proctor Reporting Steps

Before starting the reporting process you need to consider if you have all of your immunization documents available for submission to Med+Proctor.

Do you have a COVID-19 immunization card for proving your vaccination status?


Yes, I have documentation of my vaccination status.

Great! Make sure that you have a scan or photo of your COVID-19 vaccination card on the device you are going to use to upload them to Med+Proctor. You need to upload a scan or photo as part of the submission process.

  1. Visit the Med+Proctor website.
  2. Type in your Kent State University email address ( including the “@kent.edu” ) and click the "Continue" button.
  3. You will be re-directed to sign in with your Kent State University username and password. Sign in.
  4. Once you sign in, follow the directions and complete the appropriate steps as the site directs to complete setup of your account (verify your information, agree to the Med+Proctor agreement, etc.).
  5. Skip the Med+Proctor Pro message to start to upload your documents.
    1. Click the link at the bottom of the screen that says "No, thank you. I do not want access to my documents later."
      Med+Proctor, Proceed to Document Upload, Skip Med+Proctor Pro Membership
  6. Upload your documents on the "Documents" page.
    1. When uploading your documents select "Supporting Documentation" as the "Document Type" that  you are uploading.
    2. Use the "Choose Files" button in the "Select a file" section to browse your device for the scan(s) or photo(s) of your documentation.
    3. Once you have selected the appropriate file(s) click the "Continue..." button to upload your file(s).
    4. Once your browser is redirected to the page that says "Your record is being reviewed" you may sign out of Med+Proctor or close the Med+Proctor tab / window. Depending on your account configuration in Med+Proctor, you may also see the message "Pending Your record has not been completed. Please continue completing your record.". If you see this message after uploading your COVID-19 vaccination card you can consider your COVID-19 vaccination information successfully uploaded.
      Med+Proctor, Your record is being reviewed message
  7. You are done with the submission process.

No, I do not have documentation of my vaccination status.

That is OK. Med+Proctor provides a form called an immunization certificate that you can download once you sign-in to Med+Proctor for the first time. You will need to take this certificate to your general medical provider's office for them to review and complete on your behalf. The immunization certificate will need to be signed by your general medical provider in order for it to be accepted by Med+Proctor.

Download your immunization certificate and have your medical provider complete it

  1. Visit the Med+Proctor website.
  2. Type in your Kent State University email address ( including the “@kent.edu” ) and click the "Continue" button.
  3. You will be re-directed to sign in with your Kent State University username and password. Sign in.
  4. Once you sign in follow the directions and complete the appropriate steps as the site directs to complete setup of your account (verify your information, agree to the Med+Proctor agreement, etc.).
  5. Skip the Med+Proctor Pro message to start to upload your documents.
    1. Click the link at the bottom of the screen that says "No, thank you. I do not want access to my documents later."
      Med+Proctor, Proceed to Document Upload, Skip Med+Proctor Pro Membership
  6. Download the immunization certificate on the "Documents" page.
    1. Under the "Download Documents" section in the upper section of the page there will be a link to download an "immunization certificate". Click the link to download the immunization certificate PDF.
  7. Print the downloaded immunization certificate and take it to your general medical provider's office. Your provider should write the dates of your vaccinations or appropriate test results and then sign the certificate.
  8. Once you have a completed certificate you will need to scan it or take photos of it, so that they can be uploaded to Med+Proctor. Once you have a scan or photo(s) of your certificate make sure they are transferred to or available on the device you will be using to upload to Med+Proctor.

Upload your immunization certificate to Med+Proctor

  1. Visit the Med+Proctor website.
  2. Type in your Kent State University email address ( including the “@kent.edu” ) and click the "Continue" button.
  3. You will be re-directed to sign in with your Kent State University username and password. Sign in.
  4. Upload your immunization certificate on the "Documents" page.
    1. When uploading your documents select "Immunization Certificate" as the "Document Type" that  you are uploading.
    2. Use the "Choose Files" button in the "Select a file" section to browse your device for the scan(s) or photo(s) of your documentation.
    3. Once you have selected the appropriate file(s) click the "Continue..." button to upload your file(s).
    4. Once your browser is redirected to the page that says "Your record is being reviewed" you may sign out of Med+Proctor or close the Med+Proctor tab / window. Depending on your account configuration in Med+Proctor, you may also see the message "Pending Your record has not been completed. Please continue completing your record.". If you see this message after uploading your COVID-19 vaccination card you can consider your COVID-19 vaccination information successfully uploaded.
      Med+Proctor, Your record is being reviewed message
  5. You are done with the submission process.

Please note that there is no charge for the Med+Proctor service.

Med+Proctor Membership

med proctor logoAs part of the registration process and after document submission you will be given the opportunity to purchase a Med+Proctor membership. This membership will allow you to have lifetime access to your immunization data. It is not required to purchase this membership in order to use Med+Proctor for compliance needs related to the university