Academic Policies & Forms | Graduate Studies | Kent State University

Academic Policies & Forms

Forms Library

The forms library contains a collection of paper work and application forms for faculty, staff, and students (prospective and current). From application to registration to thesis and dissertation documents, scroll through the forms library to find the appropriate category and specific document. 

Graduate Catalog

The Kent State University Catalog is the official document of record for undergraduate and graduate programs, courses, academic policies and special programs. 

Guide to Graduate Education for 2018-19 

The guide contains the policies and procedures applicable to the University’s graduate education community, from applying to a graduate program to graduating. Although most of the information contained in this guide appears in the University Catalog and/or University Policy Register, this guide is intended to make graduate policies and procedures easily accessible to potential and current students, faculty, staff and administrators.

Role and Status of Graduate Student Appointees (PDF)

This document contains the policies and procedures applicable to Graduate Assistants, including service expectations, reappointment, dismissal and grievances.

Guidelines for Thesis Defense (PDF)

These guidelines contain procedures for forming the thesis committee and holding the oral defense.

Guidelines for Dissertation Final Examination (PDF)

These guidelines contain procedures for forming the dissertation committee and the examining committee and for holding the oral defense.

Cross Registration

Cleveland State University, Kent State University, Northeast Ohio Medical University, Ohio University, The University of Akron, and Youngstown State University have a cross registration agreement which allows graduate degree-seeking students from each university to register for graduate coursework at all six universities.  The coursework should be necessary for the student’s program of study and unavailable at Kent State University.  The student will attend the course at the host university, but register for a special topics course at Kent State University.  Students must be in good academic standing to be eligible.  To apply, students must complete the Approval for Acceptance of Graduate Coursework at East Ohio Universities form found in the Forms Library, and receive approval from both their program and the host institution. 

Workflow Approver Instructions for Additional Employment (PDF)

This document provides step-by-step instructions for approving the new additional employment workflow. For questions, please contact Jennifer Butto at

WORKFLOW ApPROVER Instructions for Leave Of Absence (PDF)

This document provides step-by-step instructions for approving the new leave of absence workflow. For questions, please contact Jennifer Butto at