Leave Donation | Kent State University

Leave Donation

The following employees are currently on an approved leave and have been approved to receive donated leave:

Employee

Department

Karaffa, Doug

University Facilities Management

Nichols, Georgette

University Facilities Management

Stauffer, Kenneth

University Facilities Management

The Leave Donation Program (Policy 3342-6-11.4) establishes guidelines for transferring sick/vacation leave to employees who experience a continuing disability due to non-work related illness or injury.

Eligibility Criteria for Receiving Donated Leave

In order to receive donated leave by another employee, all of the following criteria must be met:

  1. Employee must have been employed by the university for a minimum of one year and have completed probationary period (where appropriate); have no prior record of disciplinary action related to the abuse of leave time or absenteeism.
  2. Have exhausted all accrued sick leave, vacation time, and compensatory leave.
  3. Not currently receiving any other form of compensation including: Long- term/Short term disability, State Retirement or Worker's Compensation payment.
  4. The recipient (Donee) must submit the following documents:

a. Donee Leave Request Form (PDF)

b. Request for Leave of Absence Form (PDF) (non-AFSCME)

c. Request for Leave of Absence Form - AFSCMM (PDF) (supervisor signature required)

d. Request for Family and Medical Leave Form (PDF)

e. Certification of Health Care Provider Form (to be completed by physician) To obtain this form, you must contact the Benefits Department at 330-672-3107.

All supporting documentation must be received prior to approval for leave donation. Completed forms are to be returned to the Benefits Department located in Heer Hall on the Kent campus.

Criteria for Donating Leave- Donor

  1. Donating employee must be currently active on Kent State University's payroll.
  2. Must complete Donor Authorization Form (PDF).   Mail this completed form to:  Benefits Department, Heer Hall, Kent Campus.
  3. Must have a minimum sick leave balance of 240 hours.
  4. May not donate more than maximum of 80 sick hours (10 days) to a single individual within a calendar year (Jan. 1 through Dec. 31).
  5. In addition, may donate a maximum of 80 vacation hours (10 days) to another employee requesting donated leave during the same time period.
  6. Employees separating may donate a maximum of 80 hours of sick and/or vacation leave while still active on university payroll.

If you have any questions regarding the Leave Donation program, please contact the Benefits Department at 330-672-3107 or benefits@kent.edu.