- DEPARTMENT/COLLEGE/ DIVISION NAME CHANGE – Contact the Controller’s Office at 330-672-2392 or tslusser@kent.edu.
- CREATION OF A NEW DEPARTMENT/COLLEGE/DIVISION - Contact the Controller’s Office at 330-672-2392 or tslusser@kent.edu.
- DEPARTMENT MOVEMENT FROM ONE COLLEGE/DIVISION TO ANOTHER - Contact the Controller’s Office at 330-672-2392 or tslusser@kent.edu.
- COLLEGE NAME CHANGES FOR ACADEMIC UNITS ONLY – submission and approval of a proposal through the Curriculum Information Management (CIM) software. Note that final approval is by the Board of Trustees and approval can take four to six months from the submission date. Contact Curriculum Services regarding questions at 330-672-1628 or curriculum@kent.edu.
- CHANGE TO ACCOUNT(S) IN WHICH LABOR DOLLARS ARE CHARGED FOR SALARY AND WAGES PAID TO EMPLOYEE(S) - Contact the Controller’s Office at 330-672-2392 or tslusser@kent.edu with questions. Complete the Salary Redistribution Workflow. Note that the Salary Redistribution Workflow is used to correct past labor changes. Future changes require assistance from HR Records or Academic Personnel.
- NEW BASE FUNDING OR TRANSFER OF BUDGET - Contact the Budget Office if there are any shifts in budget associated with the reorganization or if Kent State executive leadership has agreed to new base funding.
- REQUEST FOR/QUESTIONS REGARDING POSITION NUMBER(S) – Contact the Budget Office and include information such as the position numbers, organizations, and indices.
- CAPITAL EQUIPMENT - The organization code is the primary driver behind capital equipment reporting. A change in status form should be completed and returned to Mike Farina in the Controller's Office so that your inventory can be moved to the new org of record.
- CAPITAL EQUIPMENT COORDINATOR - If a new contact needs to be assigned as the equipment coordinator, please reach out to Mike Farina in the Controller's Office so that changes can be made. The Equipment Coordinator is the point of contact responsible for your department's capital inventory.
- CAPITAL EQUIPMENT DISPOSALS - If any capital equipment is being disposed of as a result of a chart change, a Disposal Form would need to be sent to the Controller's Office so that the items can be removed from your inventory report.
- PETTY CASH CUSTODIANS - If a reorganization is causing a change in petty cash custodian, a request for petty cash/change fund form should be completed and sent to the Controller's Office so that we can update our Master Log.
- GRANT FOP/PERSONNEL - If your reorganization is going to alter the FOP Structure of a grant or change who will be serving as the PI, please contact grants@kent.edu so that we can ensure the grant FOP/Financial Manager is correct and up to date.
- COPI PRINTERS - No changes are made to the index of record for printing costs unless the Controller's Office is notified. Please let the Controller's Office know if a new index code is needed or if the machine will be moved to a new location.
- PURCHASE ORDERS - if you have open PO's on the existing FOP, those PO's will need to be closed and new ones reissued on the new FOP. Please work with Procurement to close the PO and reissue. Once the PO is updated, the chart change can proceed.
- P-CARD RECONCILER/APPROVER CHANGES - If there is a change to the reconciler or approver for a pcard, the cardholder will need to submit a Pcard Maintenance Form (PDF) to pcard@kent.edu.
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