When to File an FML Claim

When a qualifying reason for FML is known or anticipated (for example, if you are planning to have surgery or you are pregnant), you must notify your supervisor AND complete the Request for Family and Medical Leave in advance as early as possible (at least 30 days).

When a qualifying event is immediate or unforeseeable, notice must be given as soon as practical when you become aware of the need for leave (either the day you learn of the need or the next workday). If not reported in a timely manner, FML protection for the leave may be denied or delayed.

A request for FML must be substantiated with satisfactory documentation within 15 business days of the request as per the due date provided by the HR Leave Coordinator. You must follow your department’s usual notice or call-in procedures unless you are medically unable to do so (for example, if you are receiving emergency medical care).