Late Withdraw

  • Read the petition form carefully. Sign and date the petition.

  • Provide accurate student and course information. 

  • Do not make a request for multiple semesters on one petition. Request for multiple semesters require separate petition forms

  • Student Statement:  Attach a typed detailed statement, explaining the nature of your request and what extenuating circumstances prevented you from completing this change before the official processing deadline for the course(s). If a student is making a selective request, they must clearly explain how their circumstances affected one or some of their courses and not all. Documentation must be provided.

  • Instructor statement: Please have the instructor of the course(s) email RegPetition@kent.edu, from their KSU email address, if they are in favor of your withdrawal. They may also provide a statement on KSU letterhead. The instructor should include the course subject, course number, section and CRN. The instructor should confirm whether an incomplete was an option, the last date of attendance and provide any other relevant information.

  • Supporting Documentation: Provide documentation that supports the extenuating circumstances presented in your student statement. There should be documented reason, as to why you were unable to withdraw by university deadlines.

  • Medical Documentation: If you are providing medical documentation, please make sure that this includes a letter from a medical professional on letterhead. The information should include an explanation of the circumstances and a timeline relevant to the term the request is being made for.  Please do not include the medical documentation form that is related to the tuition refund appeal process. This document will not be accepted. This is a separate form, for another process and a different office.

  • Some of the reasons not appropriate for a petition for exception to registration:

    • Late withdraw request are for extraordinary situations, beyond the student’s control, and which prevented the student from making reasonable effort, to withdraw from courses prior to university deadlines.

    • Deciding to make an attempt to complete a course, though the student is experiencing extenuating circumstance, and discovering after university deadlines that they will not be successful, is not a an appropriate reason to petition a late withdraw. Computer errors, loss of internet connection, change in employment, being unaware of published university deadlines, lack of books or supplies, poor performance, dissatisfaction with a grade earned or instructor issues are not valid reasons for this petition.

    • Holds: If a student has a hold, they should indicate whether they contacted the office that initiated the hold and when. Students should resolve these matters as soon as possible, in order to complete registration activity prior to university deadlines.

    • If a student petitioned to late add a course they should not submit a 2nd petition to late withdraw the same course, unless under extraordinary circumstances.