Guidelines and Procedures

Periodic reviews of professional excellence are undertaken for continuing full-time TT faculty in accordance with agreements negotiated by the University and the AAUP-KSU.  The following guidelines apply to reviews of Kent Campus faculty only, and they are subject to specific directives issued by the Office of the Provost at the time of each review.  Review for Regional Campus faculty will follow guidelines determined for Regional Campuses.

The review for Faculty Excellence Awards shall be conducted by an Ad hoc Faculty Excellence Awards Committee consisting of the elected members of FAC from the Kent Campus.  The Department Chair, as non-voting ex officio Chair of FAC, shall Chair the meeting.  A rank ordering of colleagues who apply for Faculty Excellence Awards shall be constructed in each of three stipulated categories: (1) Teaching (40%); (2) Scholarship (40%); and (3) University Service (20%), along with proposed amounts for monetary awards to be added to base salaries.  These orderings are recommendations to the Chair, who will make final Department recommendations to the Dean.  (Members of the Ad hoc Committee shall excuse themselves from the meeting when deliberations and voting on their own applications take place.)  Processes for appeal will be governed by the guidelines issued by the Office of the Provost at the time of each review.

The following procedures shall be followed by faculty wishing to be considered for Faculty Excellence Awards.  For each category, faculty members shall prepare and submit a one-to-two-page summary of the accomplishments in the review period, listed in bullet form.    The lists should be clear and complete and provide documentation for each accomplishment listed.  Accompanying letters to the Ad hoc Faculty Excellence Awards Committee are unnecessary and will be disregarded.

  1. Teaching/University Service

    Excellence awards in Teaching/University Service are meant to recognize and reward extraordinary accomplishments or initiatives in these areas, especially those accomplishments that go beyond routine job performance.  Typical teaching/service activities include advising, mentoring, writing letters of recommendation, performing peer reviews, serving on committees, preparing routine course materials, performing the daily functions of an administrative job for which there is a workload equivalency, and so on.  Such activities ought to be reported only if the quantity and/or quality of such duties may be shown to be extraordinary.

    Faculty may stand for consideration in one of three ways:  1) teaching alone; 2) University service alone; 3) both teaching and University service.  Strong, accomplishments in both subsets shall rank higher than accomplishment in only one, and neither teaching nor service shall be ranked, in themselves, above the other.  In other words, distinguished administrative work will not be ranked above distinguished teaching, or vice versa.

    For all faculty being considered for excellence in Teaching/University service, the bulleted sheet must list, by semester, courses taught and numbers of students enrolled and Section Means and Norms for the Total of Instructor Items 7-16.  It must also list, by semester, each administrative assignment for which release time equivalent to one course was granted and any other circumstances for which a workload equivalent was granted (i.e., dissertation direction, new faculty load lift).  SSI summary sheets for all courses taught must accompany requests for merit consideration in teaching.

    The bulleted sheet should itemize specific accomplishments in teaching and/or University service.  Faculty wishing to be considered in both subsets should blend items into one list.  Point values for accomplishments in teaching and service will be assigned following the table in below.  Only documented accomplishments will be considered.  Documentation should be kept brief yet provide sufficient information by which the Committee may evaluate the accomplishment.  In most instances, one or two pages per item (a syllabus, an award, an implemented proposal, etc.) should be adequate.

    Point system for teaching and service merit


    Meeting or beating the norm                          1 per section

    Scoring a 4 or higher                                       ½ per section

    No norm to compare                                       1


    Other teaching

    Teaching Award or Grant                               2-4

    Independent Studies                                       1/3

    New Course                                                    1

    New Prep                                                        1/3


    Student Projects

    Thesis or Dissertation Director                       1 

    Thesis or Dissertation Reader                        1/3 

    Qualifying Exams                                           1/3 

    Honors Thesis/UG Portfolio director             1 

    Portfolio Reader                                             1/4

    TESL Portfolio                                               1/4


    Student Successes

    Student publication                                         1

    Student conference                                         ½ - 1

    Other student successes                                  ½ - 1


    Committee work

    Major Non-departmental Committee Work   1 per year

    FAC                                                                1 per year

    CAC rep                                                          1 per year

    Chair, Dept Committee                                   1 per year

    Chair, Search Committee                                1 ½ - 2

    Member, Search Committee                           1

    Program Chair or Coordinator                        1 per year

    DuBois, Engleman, Zurava Award judge      1/3



    Consultant                                                       1/3 - 1

    Bringing in speakers                                       ½ per speaker

    Outreach activities                                          1/3 - 1


    * Teaching-Related Activities and Publications  [these will be considered on a case-by-case basis and only if the applicant has not listed the activity on the “Scholarship”application]

    Teaching a workshop                                                  ½ - 1

    Participating as a speaker in a workshop                    1/3

    Publication                                                                  same as scholarship merit points

    Conference presentation                                            same as scholarship merit points

  2. Research

    Faculty Excellence Awards in Scholarship are designed to reward faculty productivity as marked by accomplishment and recognition, that is, primarily, publications, external grants, professional presentations, and honors relating to research.  To be considered for an award, the reported research must have been published (or performed, in the case of presentations) during the announced period.  Research in press at the cut-off date may not be counted.

    The goal is to reward excellence in quality as well as quantity.  That faculty disseminate their scholarship through refereed channels and by means of recognized presses of national or international standing is the expected standard.  It is recognized that scholars publish by invitation as well, and that invitations are a mark of one’s reputation in the profession.  Invited publications shall be equated with refereed publications provided that the press or venue is one of established, refereed quality.

    Products that are self-published are not eligible for consideration.  Products appearing in presses or other venues that accept submissions without close editorial and/or peer review, or which are obscure, ephemeral, or local in range shall not receive equal merit consideration beside products of similar type published by internationally or nationally regarded presses or venues.  Internet-based publishing shall be judged by the same standards of academic integrity.

    No specific subjects or specializations shall be ranked, in themselves, above others, so long as each is legitimately within the purview and mission of the English Department, that is, for example, theory will not be placed above pedagogy; literary criticism will not be ranked above creative writing; work in Victorian culture will not be ranked above work in composition/rhetoric/linguistics; and so on.

    The following five tiers shall function as guidelines for enumerating and ranking accomplishments in research.  In recognition of the fact that a tiering system may not always reflect the range and quality of individual products, the Ad hoc Faculty Excellence Awards Committee shall use the system as guidelines of norms, but may, at its discretion, rank items higher or lower than their putative tiers, according to the standards of excellence outlined above.

    1st TIER: single-author books; critical editions; novels; books of poetry or short stories; book-length translations; other publications 200+ pp.; awarded external grants; licensed software

    2nd TIER: multiple-author books; edited collections; monographs; bibliographies; concordances; anthologies; textbooks; technical reports; executive editorship of critical editions; other publications 100-199 pp.

    3rd TIER: awards or prizes for research excellence; journal or book series editorships; noncritical editions; book chapters; articles; proceedings articles; short stories; longer poetry or chapbooks; other publications 10-99 pp.; reprinted books; external grant proposals; plenary talks; videos

    4th TIER: notes; individual poems; encyclopedia entries; review articles; book reviews; columns; essays; indices; abstracts; other publications 1-9 pp.; reprinted book chapters; reprinted articles; refereed conference talks; invited talks; invited poetry or fiction readings; conference organization

    5th TIER: invited panel participations; public interviews; conference service; reviewer for journals or publishers; external/internal reviews for grants and scholarly prizes; editorial boards; offices held in national or regional professional organizations; professional consulting; reprinted poems; published external reviews or media publicity of scholarship

    Point values for accomplishments in research listed above will be assigned following the table below.  Only documented accomplishments shall be considered.  Each publication or authored grant proposal listed on the bulleted sheet should be accompanied by the actual product.  Documentation of other accomplishments need be only one page for each (a conference program, citation of an honor, etc.).

    Graduate Faculty Status Research Points

    Coauthored publications and grants will be valued according to the following scale, except in those cases when the value or contribution to scholarship are argued to be higher: 2 authors at  100% of point value each; 3 authors at 75% each; 4 authors at 66% each; 5 or more at 50% each. Currently enrolled Kent State University graduate student participation in collaborative research will not be counted in the above breakdowns.

    Publication Points (PP)


    Refereed books; substantial, refereed articles or creative works; grants.




    Collection of Essays, Textbook or Anthology


    External Major Grant Awarded ($40,000 and above; inc. Fulbright/guest professorship)


    Article, Short Story, or Book Chapter


    External Minor Grant Awarded ($3,000 to $40,000)



         First Rank (acceptance rate below 11%)

         Second Rank (acceptance rate below 15%)

         Third Rank (acceptance rate above 15%)




    Note, Brief Essay, Brief Creative Piece


    Translation of book-length scholarly work


    Translation shorter scholarly or creative work

    2/3 --1/3



    Equivalency Points (EP)


    Minor publications; professional extramural activities; awards, dissertation/thesis committees. 


    External Major Grant Submitted ($40,000 and above)


    External Minor Grant Submitted ($3,000 to $40,000)


    External Small Grants Funded ($100-$3,000)


    Paper delivered at regional, national, or international conference


    Invited Extramural Reading, Performance, Lecture, or Workshop


    Keynote at National or International Conference


    Keynote at a Regional Conference


    Journal Editorship = 1 per volume (not per issue)


    Guest Editing of a Scholarly Journal


    Book Series Edited (per book)


    Book Review


    Encyclopedia Entry


    Review Essay more than 10 pages (more than 3000 words) and covering multiple works


    External Major Honor or Award


    Publication in Significant Magazine or Newspaper