Renewal of Appointment and Third-year Full Performance Reviews of Full-Time Non-Tenure Track (NTT) Faculty

  1. Renewal of Appointment

    Appointments for full-time non-tenure track (NTT) faculty are governed by the applicable Collective Bargaining Agreement and are made annually. Renewal of appointment is contingent upon programmatic need, satisfactory performance of previously assigned responsibilities, and budgeted resources to support the position.

  2. Reappointment Review - First- and Second-Year NTT Faculty

    All first- and second-year NTT faculty will submit review materials no later than February 15 of any academic year.  Faculty in these years of appointment will be notified of any performance problems no later than April 15, in advance of the standard May 1 notification of reappointment.  A Full Performance review, requiring the submission of a file, will take place in the third year of appointment and every third year thereafter.

    Reappointment is based upon satisfactory performance of previously assigned responsibilities recorded in the workload statement of the faculty member.  If the contract specifies that the candidate will have other, non-instructional responsibilities, or if the faculty member has been granted teaching load equivalencies for non-instructional activities, performance in those areas should figure in the evaluation.  However, excellence in the instructional area is the most important factor in the review, no matter what the nature and extent of non-instructional activities.

    1. First- and Second-Year Review Materials

      The candidate will present the following materials for each annual review:

      • An up-to-date curriculum vitae.
      • A recent peer evaluation based on a class visit.  The faculty member conducting the evaluation will be nominated by the candidate after consultation with the Chair or the Campus Dean.
      • Syllabi and other instructional materials for one class.
      • Student evaluations (SSI summary sheets and student comments) for all classes in the preceding semester, or for those faculty in the second or later years of appointment, the preceding two semesters.


  3. First Full Performance Review

    A member of the bargaining unit who has received appointments for three consecutive academic years will undergo a Full Performance Review during the third year of appointment.  NTT Faculty standing for the First Full Performance review shall present review files to the Department Chair according to timelines released by the Office of Faculty Affairs.  Faculty are encouraged to consult with the Department Chair about the contents of the file before submission.  The Chair will make the files available to members of the Ad hoc FT-NTT Reappointment Committee, which shall be constituted in the same manner as the Ad hoc Reappointment Committee for full-time TT faculty, that is, comprised of all tenured members of FAC plus all tenured full professors not already on FAC, with the addition of one full-time NTT faculty member appointed by the Chair.  The committee will review files, meet to discuss them, and vote to advise the Chair on a reappointment.  The Chair will inform the candidate of the Committee vote and will make an independent recommendation to the College and/or Regional Campus Dean.  The Chair will give a copy of his or her recommendation to the candidate and invite him or her to meet to discuss it.

    A candidate who successfully completes the First Full Performance Review is eligible for appointment to a three-year term of annually renewable appointments which are conditional from year to year only  upon continued satisfaction with demonstrated performance, continued programmatic and staffing need within the academic unit, and continued budgetary resources supporting the position.

    1. Full Performance Review Files

      The candidate will present the following materials for the first or a succeeding third-year review:

      • An up-to-date curriculum vitae.
      • Student evaluations (SSI summary sheets and student comments) from all classes taught at Kent State University during the preceding two and one-half years.
      • Syllabi and other instructional materials for one or more classes, including copies of representative marked student papers.
      •  A peer evaluation based on class visits conducted by a team of two faculty members in accord with the department’s policy on peer evaluation for full-time and part-time faculty (Section 5).
      • Materials that bear upon assigned administrative or other responsibilities for which equivalencies are given.
      • A self-evaluation statement.
      • Other materials that may bear upon the evaluation of teaching performance, such as evidence of student achievement, analysis of student records, evidence of involvement in curricular development, etc.
      • In addition, the Department recognizes that significant aspects of instructional activity take place outside the classroom, and candidates are encouraged to include evidence of success in non-classroom teaching in the file.


  4. Second Full Performance Review

    Upon completion of a three-year term of annually renewable appointments following the First Full Performance Review, a candidate becomes eligible for consideration for another three-year term of annually renewable appointments based upon successful completion of a second Full Performance Review, following guidelines found above.

  5. Performance Reviews after Two Full Performance Reviews and Nine Years of Consecutive Employment

    After nine years of consecutive employment and every three years thereafter, candidates will undergo a performance review, following procedures and timelines released by the Office of Faculty Affairs. 

    Candidates for renewal will electronically submit the following materials:

    • A current curriculum vitae.
    • Summaries of SSI results.
    • A narrative of up to five pages describing professional activities over the past three years. 


  6. Academic Ranks

    Members of the bargaining unit hold appointments at one of the following ranks:

    • Lecturer
    • Associate Lecturer
    • Senior Lecturer
    • Assistant Professor
    • Associate Professor
    • Professor

    Academic ranks of Lecturer, Associate Lecturer, and Senior Lecturer are reserved for members of the bargaining unit who have not earned a terminal degree in their discipline, but whose professional experience and demonstrated performance warrant these ranks.  Ranks of Assistant Professor, Associate Professor, and Professor are reserved for those who have earned the terminal degree in their discipline and whose professional experience and demonstrated performance warrant these ranks.

    1. Reconsideration of Rank

      Bargaining unit members may request reconsideration of rank with each annual renewal of appointment if they believe they were hired at an inappropriate rank. 

    2. Promotion

      During AY 2011-12, NTT colleagues who have completed 6 consecutive years of employment and 2 successful Full performance Reviews may apply for promotion at the time of their second Full performance Review or with any scheduled performance review thereafter.  Guidelines for promotion files are detailed in the 2009 Collective Bargaining Agreement for Full-Time Non-Tenure Track Faculty, Addendum D.  Promotion files must be submitted to the Dean, College of Arts and Sciences, by the second week of the spring semester in which the candidate is applying for promotion.