Supporting documentation should be provided. The documentation submitted should support the extenuating circumstance stated in the appeal. Examples of documentation that support the circumstance are medical documentation, obituary or a counseling record. The dates of the occurrences on the supporting documentation should best coincide with the semester(s) the student struggled with academically. 

Documentation submitted needs to be able to be identified to who it belongs. If the documentation belongs to the student submitting the appeal, the student’s name/identifier must be listed on the document. Sometimes documentation other than the students is submitted to support the student’s statement in the appeal. In this case, the other individual’s name/identifier must be listed on the document. 

For example, if a student is submitting a snapshot of a medical record from an online medical chart, the dates of service for the medical appointment should be included as well as the student’s name or identifying profile information (mychart profile for example). The same applies to an obituary, another person’s medical documents or other supporting documents that are being used. 

When submitting supporting documentation from third parties (such as counseling statements or medical statements from counseling centers) they should be submitted on the medical provider’s letter head and signed by the provider (electronic signatures are acceptable).