Doctoral Flow Chart

Track your progress toward graduation!

Phase 1: Advisory & Coursework Phase

• Deadline: Before the end of the second semester
• Key Action: File the Plan of Study attached to the Advisory Phase Form
• Warning: A registration hold is placed until this is on file
• Transition: In your last semester of coursework, coordinate with your advisor for comprehensive exams

Phase 2: Comprehensive Examinations & Candidacy

• Application: File the Comprehensive Exam Application Packet at least four weeks before the exam
• The Exam: Complete the written exam, followed by an oral defense within approximately 30 days
• Entering Candidacy: After a successful defense, initiate the Oral & Written Comprehensive Examination electronic forms
• Committee: File the Dissertation Phase Committee Form before registering for Dissertation II.

Phase 3: Dissertation Proposal & IRB

• Continuous Registration: Once in candidacy, you must register for dissertation credits every semester, including summers if using university resources
• The Proposal: Conduct the proposal meeting once the committee agrees it is ready
• IRB Approval: Submit for IRB approval/exemption and file the IRB Approval Form
  • Note: IRB approval must be renewed annually

Phase 4: Final Defense & Graduation

• Graduation Application: Apply via Flashline by the first Friday of your intended graduation semester
• The Defense Process:
  • Student initiates the Notification of Readiness to Defend form
  • Advisor files the Graduate Faculty Representative Form
  • A 10-day review period is followed by a pre-defense meeting (student does not attend)
• Final Steps: Successfully defend, complete revisions, and upload the final dissertation to the OhioLink ETD Center