Other Faculty Duties | Philosophy Faculty Handbook | Kent State University

Other Faculty Duties

  1. Advising

    Tenured and Tenure-Track faculty are required to advise and counsel undergraduate and graduate students on academic matters. Individual faculty members are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed. Student advising at the graduate level is conducted through the graduate student’s Graduate Faculty Advisory Groups or the Thesis Committee and Thesis Advisor. In order to assist in student advising, Faculty members should maintain current knowledge of University, College, and Department programs and requirements.

  2. Final Examinations

    Final exams in all courses must be offered at the time and date specified in the University’s schedule of final examinations. Changes of the time and/or date of a final examination require prior approval of the Chair and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

  3. Grades and Student Records

    Faculty members must inform students of their progress throughout the semester. Grades are a faculty member's responsibility and should be assigned fairly and objectively. Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades. Failure of faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure and merit decisions. Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for five (5) years after final grades are submitted. Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member. All members of the Department must comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA). These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with her/his education record.

  4. Credit by Examination

    When a student applies to complete a philosophy course by a Department authorized credit by examination, the Chair assigns the making of the exam to a faculty member who teaches that course in the Department.

  5. Faculty Communication

    It is the responsibility of all TT and NTT faculty to keep up to date regarding scheduled events and meetings of the Department. To that end, all faculty are expected to review the notices posted on the Copy Room door in the Department regarding upcoming events, and to attend to notifications emailed to their University email account and correspondence and announcements posted in their individual Department post box.

    1. Email

    Faculty members must use their University email address for all official University communications (sending and receiving), and check their University email at least once each day they are on campus during the workweek.

    2. Post

    Faculty members must check their Department mailbox for communications at least each work day they are scheduled for classes, office hours and Department meetings.

  6. Office Hours

    Faculty members are expected to schedule and attend at least five (5) office hours per week (See University Policy Register 3342-6-18.101). All full-time faculty members are expected to keep five office hours a week which are to be distributed over at least two weekdays. Further, the Chair may determine whether the schedule is suitable when hours are requested beyond the regular office hours of operation.  The office hours shall be posted on the Department office door and on the Department Webpage, and communicated to the Department office as well as to the faculty member's students. If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time. A faculty member is expected to keep all Office Hours as posted. A faculty member must report directly to the Chairperson any absence from Office Hours that exceeds 15 minutes, and may not routinely cancel any portion of their posted office hours (posted office hours should be changed so as not to necessitate routine cancellation). Part-time faculty teaching one course in a term will keep three (3) hours per week of office hours. If the part-time faculty member teaches an additional course in the semester, the total office hours per week will increase to five (5) office hours per week.

  7. Absence from Class Meetings

    Faculty members are required to meet all classes as scheduled in the Schedule of Classes unless formal permission for not being in class has been secured. If a faculty member is ill and cannot meet class, the Chairperson must be notified prior to the expected class meeting. Upon return to duty the faculty member must file a sick leave request form. When an instructor must miss classes because of a meeting or a conference, administrative duties, research activities, or other legitimate reasons, he or she must obtain prior permission by submitting to the Chairperson a Faculty Absence Authorization Form.

  8. Participation in University Activities

    Tenured and Tenure-Track faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities which are appropriate to their role as a faculty member in the Department.

  9. Student and Peer Evaluation

    A Student Survey of Instruction (hereinafter “SSI”) is required in each course in each semester and will be conducted under the auspices of the Chair pursuant to applicable University policies and procedures Section IX of this Handbook). Probationary faculty members are required to undergo peer review of teaching during each year of the probationary period. Further, the Chair may establish an Ad Hoc Teaching Excellence Committee for the evaluation of all faculty members being considered for Reappointment, Tenure and Promotion.

  10. Syllabi

    Faculty members are expected to provide students with a syllabus which includes the subject matter to be covered in a course with a brief course description, a list of all required books and articles, an optional list of recommended readings, a listing of assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, office hours and other pertinent details of the conduct of the class. Further, all syllabi should include statements regarding Student Academic Complaints, Academic Dishonesty, and Accommodations for students registered with Student Accessibility Services. A course syllabus should be provided to all students in a course by the first day of class in a term. Faculty members are required to submit a copy of each course syllabi to the Department in the first week of classes.