Forum Information | Kent State University

Forum Information

The BAS Forum is a periodic meeting that brings together business managers and others with financial or account management responsibilities from all of Kent State University's eight campuses.

The Forums are designed to keep participants aware of current or upcoming business process improvements, system developments, or general topics of financial or business interest. Feedback and participation is encouraged by all attendees, and the sharing of ideas to achieve improved business solutions is one goal of these Forums.

BAS Forum Members (list is updated quarterly)

Upcoming meeting dates and times are listed below:

  • June 13, 2018, 9-11 a.m.  Schwartz Center Auditorium (by Admissions)
  • October 10, 2018, 9-11 a.m.   Kent Student Center Governance Chambers

2018 Meetings

 

JUNE 13, 2018

  • Moving Services
  • Gov Deals and Equipment Inventory Tagging
  • New Uniform Guidance Procurement Regulations (Sponsored Programs)
  • Banner Detail Code Request Workflow
  • Banner 9 Updates
  • Fiscal Year-end Reminders
  • Airport Parking Discounts

February 14, 2018

  • Comprehensive Office Print Initiative
  • Commodity Code Implementation
  • The University Amazon Business Account
  • Tuition Benefit Waiver Workflow
  • Pcard - Primary Payment Option and Single Use Account Program
  • Managing Capital Assets
  • Banner 9 Finance Training

     Feb. 14, 2018 Minutes       Managing Capital Assets Presentation

2017 Meetings

October 11, 2017

  • Employment Engagement and Outreach
  • Contract Administration Reminders
  • Grants Cost Transfer Workflow and Grants Misc.
  • Open Enrollment and Wellness Fair Reminder
  • Injury Reduction Program

August 9, 2017

  • Title IX
  • University Mass Communication System
  • University Events Calendar
  • Electronic & Information Technology Policy 
  • Aramark Strategic Partnership
  • Budget Update

Aug. 9, 2017 Minutes

Title IX training dates  EIT policy and footprint  EIT accessibility pre-purchase checklist  

Dining Services Catering FAQs

June 14, 2017

February 8, 2017

  • Contracting 101
  • Introduction of Melissa Ricchiuti
  • Introduction of Kevin Savage
  • Payment Request Reminders
  • Cell Phone Stipends
  • New Policies Effective March 1, 2017
  • Pcard Queries and Reports
  • Summit Street Project Update

Minutes from the Feb. 8, 2017 BAS Forum   PNC Cyber Security Resource Guide


2016 MEETINGS

October 8, 2016

  • Mail Services Update
  • Independent Contractors
  • New Job Description Website Application
  • UFM Fleet Mini Bus Rentals
  • Apple in Education
  • Open Enrollment
  • Wellness Opportunities

Minutes from the October 12, 2016 BAS Forum

June 8, 2016

  • Introduction of GBEX, New Office Supplies  Supplier
  • Contracting, Contract Management, Public Records Requests and Inquiries, Policy Review
  • Website Redesign
  • Fiscal Year-End Reminders
  • Employment Verifications
  • Fair Labor Standards Act (FLSA)
  • Job Reclassifications
  • Family Medical Leave Act (FMLA)

Minutes from the June 8, 2016 BAS Forum meeting

February 10, 2016

  • University Climate Study
  • Mail Services Update
  • Fire Safety

Minutes from the Feb 10, 2016 BAS Forum   Climate Study Steering Committee


2015 MEETINGS

October 14, 2015

  • Barnes and Noble
  • Office Ergonomics
  • Short Term Staff Hiring Request Form
  • Payroll Updates
  • Determining Open Encumbrance Amounts in FlashCart and Banner
  • Accounts Payable Updates
  • Tax Reminders
  • FlashPac

Minutes from the Oct. 14, 2015 BAS Forum

June 10, 2015

  • OSHA Training
  • Summit Road Construction Project
  • Pinnacle Telephone Reporting
  • Beyond Compliance Training
  • Misc. Tax Reminders
  • Fiscal Year End Deadlines

Minutes from the June 10, 2015 BAS Forum


2014 Meetings

October 8, 2014

  • Professional Development Opportunities and Updates
  • Lock Shop Procedures
  • Information Security is a Team Sport
  • KSU Hotel Named Preferred Hotel plus Stash Rewards
  • Introduction of New IT Audit Manager - Annette Alboreo
  • Credit Card Security

Minutes from the October 8, 2014 BAS Forum   Electronic Lock Form Request 

June 11, 2014

  • Drupal - New Website Design
  • University Contracts
  • Purchasing Policy - NEW
  • Empower Time Keeping System - Update
  • Accounts Payable Updates
  • PCI DSS - Payment Card Industry Data Security Standards
  • FYE Reminders
  • Media Data Destruction
  • On-Campus Activities Involving Minors - NEW

Minutes from the June 11, 2014 BAS Forum

February 12, 2014

  • New Timekeeping System
  • Zipcars
  • Introduction of David Pfeiffer, Stina Olafsdottir and Betsy Tierney
  • FlashCart User Interface Changes
  • Foreign Payment Awareness
  • Misc Items
    • * Verizon Cell Phone Discounts
    • * 12-15 Passenger Van Usage Discontinued

Minutes from the February 12, 2014 BAS Forum   Memo Regarding Discontinuance of 12-15 Passenger Van Use


2013 Meetings

October 9, 2013

  • Contracting and Other Legal Reminders
  • International Wire Transfer Tips
  • OIG (Ohio Inspector General) Audit Results
  • Managing Equipment Inventory - Department Responsibility
  • KSU Hotel Partnership Review

Minutes from the October 9, 2013 BAS Forum   International Wire Transfer Tips Handout   Managing Equipment Inventory Presentation

June 12, 2013

  • Ohio Desk Presentation
  • New Index Requests
  • Year End Reminders
  • University Communications and Marketing
  • FAMIS
  • KSU Hotel and Conference Center

Minutes from the June 12, 2013 BAS Forum   UCM Resources Handout   UCM Media Relations Handout

February 13, 2013

  • Payroll Updates
  • Accounts Payable Reminders
  • OPERS Independent Contractor Form - new
  • HR Forms Refresher
    • NOVS - Notice of Voluntary Separation
    • PRA - Position Replacement Authorization
    • PAF - Personnel Action Form
    • CIS - Change in Status
  • Controller's Office Updates
    • Multi-Index Budget Summary Report - new
    • Budget Summary Report Flashline Video - new
    • Planning for Year-end
    • Inventory Control Reminder

Minutes from the February 13, 2013 BAS Forum   HR PowerPoint presentation with helpful links   Controller's Office PowerPoint presentation


2012 Meetings

October 10, 2012

  • Sustainability
  • FedEx
  • Grants Manual
  • Purchase Order Invoices
  • Expense Reimbursement vs. Scholarship
  • Record Retention
  • Records Retention vs. Archives

Minutes from the October 10, 2012 BAS Forum

June 13, 2012

  • FY12 Year-end Cut off Dates
  • KSU Police Department - Police Services
  • Telecommunications
  • KSU Mobile Smartphone App
  • Grants Accounting - Direct vs. Indirect
  • Sponsored Programs - Indirect Cost Exception Form
  • Cell Phone Automation Process
  • AG Print Promo

Minutes from the June 13, 2012 BAS Forum   Unified Communications website

April 11, 2012

  • Introduction of New Accounts Payable Manager
  • Employee Evaluations - What's New in 2012
  • E-mail Migration
  • Tax Information Reporting
  • Electronic Payments

Minutes from the April 11, 2012 BAS Forum   Email Migration Schedule   Mail Migration Timeline   Department Incoming ACH/Wire Notification Form

January 25, 2012

  • University Policies Process
  • Automation of Cellular Device Authorization Form
  • VITA Program
  • Sponsored Programs Institutional Prior Approval Form
  • FlashCart Training Opportunities
  • Mail Services New
  • Misc
    • Employee discounts
    • Surplus website
    • W-9's
    • 1099's
    • Equipment Inventory reports

Minutes from the January 25, 2012 BAS Forum   Institutional Prior Approval Form for Sponsored Programs


2011 Meetings

October 12, 2011

  • Traveline - Department Contacts Need Updated
  • Independent Contractor - Upcoming Live Webinar
  • Business Meals and Hospitality Expenses Policy

Minutes from the October 12, 2011 BAS Forum   Traveline Billing Information Form

August 10, 2011

  • President's Excellence Award
  • Records Retention - What to Keep
  • Tax Reporting: Scholarship/Fellowship or Wages?

Minutes from the August 10, 2011 BAS Forum   Service vs. Scholarship/Fellowship

June 8, 2011

Meeting was cancelled 

April 13, 2011

  • Employee Evaluations - What's New in 2011
  • Exit Interviews for Voluntary Separation
  • CASHNet eMarket
  • Property and Casualty Insurance Allocations
  • Introduction of New Supplier Diversity Program Manager
  • Bank of America PCard Deadlines
  • Postal Fee Increases
  • Open Discussion (Various departments will be represented)

Minutes from the April 13, 2011 BAS Forum

February 9, 2011

  • Independent Contractors
  • Graduate Student Senate - Department Funding Forms
  • Internal Audit - University's Collection of Public Funds
  • Purchasing Card Update
  • Gift Reporting Guidelines
  • Mail Services Work Orders
  • 1099's
  • Inventory Reports
  • External Financial Reporting - Reminder

Minutes from the February 9, 2011 BAS Forum