Travel Advance Reconciliation

An accounting for each travel advance must be made within 5 days upon returning to the university.

• If the advance exceeds the expenses, the traveler must submit a check payable to KSU in the amount of the excess funds along with a paper Expense Reimbursement form documented with the original receipts.  Form, receipts and check are to be submitted to Accounts Payable.
• If the expenses exceed the advance, the traveler must submit an Electronic Expense Reimbursement detailing the expenses incurred. The reimbursement will be for the expenses in excess of the amount advanced.