Kent State Provides More Details on Vaccine Requirement (Regional Campus Employees)

Dear Kent State University Employees,

As someone who teaches or works at one of our Regional Campuses, we understand you may have questions about the COVID-19 vaccine requirement issued by the university on Aug. 27. We want to offer some additional details and guidance about this new requirement.

Vaccine Requirement

At this time, the requirement to be fully vaccinated against COVID-19 by Dec. 20 is for all students and all non-bargaining unit employees, including part-time employees, who study, work or engage in activities on any of our campuses.

Students whose classes are fully remote or online are not subject to the vaccine requirement. However, any online student who will be on campus for any reason, for example to use the library, is subject to the vaccine requirement and is expected to get vaccinated or obtain an exemption. 

Visitors to our campuses are not included in this requirement.

Please be aware, you are not considered to be fully vaccinated until at least two weeks after your final vaccination shot, which means that you should receive your last vaccine dose by Dec. 6 to be compliant. To meet the compliance deadline, first doses of a COVID-19 vaccine would be received no later than:

  • Nov. 8 for Moderna
  • Nov. 15 for Pfizer
  • Dec. 6 for Johnson & Johnson

Get Vaccinated

We strongly encourage everyone in our Kent State community to get vaccinated now to meet the requirement. Vaccines are readily available at numerous locations throughout Northeast Ohio. Getting vaccinated is one of the best ways to show how Flashes Take Care of Flashes.


From now until Nov. 1, we will be increasing the amount of random weekly COVID-19 testing of unvaccinated employees on all campuses as part of the first phase of implementing the vaccine requirement. 

It is expected to take several more weeks before we have this testing procedure in place on our Regional Campuses. We are working to develop a testing program that will be convenient for all on our Regional Campuses. 

After Nov. 1, weekly testing requests will increase from randomly selected employees to all employees who are not vaccinated or who have not submitted proof of their vaccination.

Submit Proof

Employees may submit proof of vaccination here. By clicking this link, you will be taken to our Employee Vaccination Registration webpage. On this page, you will see a blue block button labeled “Submit Your Vaccination Record.” When you click on this button, you will be taken to an important university survey. Please take this survey. 

At the end of the survey, you will be automatically directed to the site for Med+Proctor, the medical records company that Kent State contracts with to collect and verify this data. There is no cost to use Med+Proctor. The company will offer you the chance to purchase a lifetime subscription to its service for $10. You do not have to purchase this; simply click no.

If you are having any trouble registering with Med+Proctor, you will find a yellow block button on this page labeled “STEP-BY-STEP INSTRUCTIONS FOR REPORTING YOUR VACCINATION” where you will find detailed instructions on how to register with Med+Proctor. 

Within the Kent State community, only University Health Services has access to the data submitted to Med+Proctor.

Once your information is uploaded, you will be automatically entered to win generous awards through the university incentive program, which runs through Oct. 31. Those who submit proof of vaccination will not be selected for random weekly testing.


Exemptions from the COVID-19 vaccine requirement will be considered for medical, religious beliefs or personal conscience reasons. Visit our exemption page to learn about how to apply for an exemption from the COVID-19 vaccine requirement and to access the necessary forms.

Medical exemptions will require documentation from a licensed medical provider. Religious beliefs or personal conscience exemptions will require the submission of a personal statement detailing the submitter’s basis for their belief and explaining how the university’s vaccine requirement would conflict with that belief.

Please understand that anyone who receives an exemption from vaccination will be required to submit to regular testing (up to two times a week) during the 2022 Spring Semester.

Need Help?

If you have questions about the new vaccine requirement or how it is being implemented, please email or call 330-672-8227.


Manfred van Dulmen, Ph.D.
Associate Provost for Academic Affairs
Dean, Division of Graduate Studies
Chair, Pandemic Leadership Committee

POSTED: Thursday, September 23, 2021 - 5:03pm
UPDATED: Monday, September 27, 2021 - 11:37am