Employee Vaccine Registration

Have you Flashed Your Arm and gotten your COVID-19 vaccine? 

Employee Vaccine Registration

Kent State is requiring all students who study, work or engage in activities on our campuses, and all faculty and staff to be fully vaccinated by Dec. 20, 2021.

At the end of the survey, those who are vaccinated will be forwarded to Med+Proctor, the site which the university uses for medical record storage, to register their vaccination status and as part of a university effort to promote the safety and wellness of our community. We strongly encourage everyone to get a COVID-19 vaccine.

 Step-by-Step Instructions For Reporting Your Vaccination


Vaccine Reporting

Reporting Your Vaccine

Please remember it is important to report your vaccination status.


Accepted COVID-19 Vaccines

Regulator Approval Eligible Vaccines as of Aug. 24, 2021
Full U.S. Food and Drug Administration (FDA) approval Pfizer (2 doses)
FDA Emergency Use Authorization (EUA) Johnson & Johnson/Janssen (1 dose)
Moderna (2 doses)
World Health Organization (WHO)
Emergency Use Listing (EUL)
Astra-Zeneca
Serum Institute of India, and Sinopharm (produced by Beijing Bio-Institute of Biological Products Co Ltd)
Sinovac COVID-19 vaccine
For the status of COVID-19 vaccines included on the WHO EUL, please see the WHO’s COVID-19 vaccine website.

Students Submit Proof of Vaccination  Employees: find out how to Submit Proof of Vaccination


Additional Details for Reporting  Vaccines

Students

Access the University Health Services website where you will find instructions on how to register with Med+Proctor, the company managing our COVID-19 vaccine registration. Once you register with Med+Proctor, you can upload your vaccine information. There is no charge to use this site. Med+Proctor will offer you the chance to buy a lifetime membership to its service for $10. However, you do not have to purchase this service in order to register and upload your vaccine information.

Submitting a photo of your COVID-19 Vaccination Record Card is a valid method to confirm your vaccination status. Med+Proctor will accept your card image as supporting documentation without issue. Your card does not need to be signed by a clinician to be accepted. If you do not have a photo of your COVID-19 Vaccination Record Card, you can use the Med+Proctor immunization certificate to submit information about your vaccination status. The immunization certificate needs to be signed by a clinician to be accepted if you do not include a copy of your COVID-19 Vaccination Record Card.

All Kent State students who are vaccinated and who have registered their vaccine are eligible to win one of five Golden Tickets for free parking on the Kent Campus for the 2022 Spring Semester or a $125 Amazon gift card.

Read more about student reporting


Employees

On Aug. 27, 2021, Kent State issued a COVID-19 vaccine requirement. Effective Dec. 20, 2021, all faculty and-staff are required to be fully vaccinated. Once vaccinated, employees are required to submit their vaccination status. We are collecting as much information as we can to determine the percentage of employees who are either fully vaccinated, partially vaccinated or not vaccinated at all. Filling out the online form and uploading your vaccine card or a letter signed by a physician is required by faculty and staff per the terms of their memorandums of understanding added to their collective bargaining agreements in October 2021. Faculty who did not get vaccinated by Nov. 1, were required to file for an exemption or submit to weekly testing, per their memorandum. Union staff who did not get vaccinated by Nov. 15, 2021 were required to file for an exemption or submit to weekly testing, per their memorandum.

LEARN ABOUT SUBMITTING PROOF OF VACCINATION & THE EMPLOYEE VACCINATION INCENTIVE

 

Step-by-Step Instructions For Reporting Your Vaccination

Med+Proctor Reporting Steps

Before starting the reporting process you need to consider if you have all of your immunization documents available for submission to Med+Proctor.

Do you have a COVID-19 immunization card for proving your vaccination status?


Yes, I have documentation of my vaccination status.

Great! Make sure that you have a scan or photo of your COVID-19 vaccination card on the device you are going to use to upload them to Med+Proctor. You need to upload a scan or photo as part of the submission process.

  1. Visit the Med+Proctor website.
  2. Type in your Kent State University email address ( including the “@kent.edu” ) and click the "Continue" button.
  3. You will be re-directed to sign in with your Kent State University username and password. Sign in.
  4. Once you sign in, follow the directions and complete the appropriate steps as the site directs to complete setup of your account (verify your information, agree to the Med+Proctor agreement, etc.).
  5. Skip the Med+Proctor Pro message to start to upload your documents.
    1. Click the link at the bottom of the screen that says "No, thank you. I do not want access to my documents later."
      Med+Proctor, Proceed to Document Upload, Skip Med+Proctor Pro Membership
  6. Upload your documents on the "Documents" page.
    1. When uploading your documents select "Supporting Documentation" as the "Document Type" that  you are uploading.
    2. Use the "Choose Files" button in the "Select a file" section to browse your device for the scan(s) or photo(s) of your documentation.
    3. Once you have selected the appropriate file(s) click the "Continue..." button to upload your file(s).
    4. Once your browser is redirected to the page that says "Your record is being reviewed" you may sign out of Med+Proctor or close the Med+Proctor tab / window. Depending on your account configuration in Med+Proctor, you may also see the message "Pending Your record has not been completed. Please continue completing your record.". If you see this message after uploading your COVID-19 vaccination card you can consider your COVID-19 vaccination information successfully uploaded.
      Med+Proctor, Your record is being reviewed message
  7. You are done with the submission process.

No, I do not have documentation of my vaccination status.

That is OK. Med+Proctor provides a form called an immunization certificate that you can download once you sign-in to Med+Proctor for the first time. You will need to take this certificate to your general medical provider's office for them to review and complete on your behalf. The immunization certificate will need to be signed by your general medical provider in order for it to be accepted by Med+Proctor.

Download your immunization certificate and have your medical provider complete it

  1. Visit the Med+Proctor website.
  2. Type in your Kent State University email address ( including the “@kent.edu” ) and click the "Continue" button.
  3. You will be re-directed to sign in with your Kent State University username and password. Sign in.
  4. Once you sign in follow the directions and complete the appropriate steps as the site directs to complete setup of your account (verify your information, agree to the Med+Proctor agreement, etc.).
  5. Skip the Med+Proctor Pro message to start to upload your documents.
    1. Click the link at the bottom of the screen that says "No, thank you. I do not want access to my documents later."
      Med+Proctor, Proceed to Document Upload, Skip Med+Proctor Pro Membership
  6. Download the immunization certificate on the "Documents" page.
    1. Under the "Download Documents" section in the upper section of the page there will be a link to download an "immunization certificate". Click the link to download the immunization certificate PDF.
  7. Print the downloaded immunization certificate and take it to your general medical provider's office. Your provider should write the dates of your vaccinations or appropriate test results and then sign the certificate.
  8. Once you have a completed certificate you will need to scan it or take photos of it, so that they can be uploaded to Med+Proctor. Once you have a scan or photo(s) of your certificate make sure they are transferred to or available on the device you will be using to upload to Med+Proctor.

Upload your immunization certificate to Med+Proctor

  1. Visit the Med+Proctor website.
  2. Type in your Kent State University email address ( including the “@kent.edu” ) and click the "Continue" button.
  3. You will be re-directed to sign in with your Kent State University username and password. Sign in.
  4. Upload your immunization certificate on the "Documents" page.
    1. When uploading your documents select "Immunization Certificate" as the "Document Type" that  you are uploading.
    2. Use the "Choose Files" button in the "Select a file" section to browse your device for the scan(s) or photo(s) of your documentation.
    3. Once you have selected the appropriate file(s) click the "Continue..." button to upload your file(s).
    4. Once your browser is redirected to the page that says "Your record is being reviewed" you may sign out of Med+Proctor or close the Med+Proctor tab / window. Depending on your account configuration in Med+Proctor, you may also see the message "Pending Your record has not been completed. Please continue completing your record.". If you see this message after uploading your COVID-19 vaccination card you can consider your COVID-19 vaccination information successfully uploaded.
      Med+Proctor, Your record is being reviewed message
  5. You are done with the submission process.

Please note that there is no charge for the Med+Proctor service.

Med+Proctor Membership

med proctor logoAs part of the registration process and after document submission you will be given the opportunity to purchase a Med+Proctor membership. This membership will allow you to have lifetime access to your immunization data. It is not required to purchase this membership in order to use Med+Proctor for compliance needs related to the university

Vaccine Questions

Questions?

Please visit our frequently asked questions on vaccines for additional information. Please send questions to employeevaccine@kent.edu

Wellness Rewards

Wellness Your Way Reward

In addition to the weekly drawings, all full- and part-time employees who have completed at least one dose of the COVID-19 vaccine, completed the survey and registered with Med+Proctor by Oct. 31 are eligible for a $200 Wellness Your Way reward as part of a special Flash Your Arm Pop-Up Wellness Offering.

Reward Distribution

The Flash Your Arm Wellness Reward will be paid out within two pay cycles of your vaccine verification. Full-time employees who have qualified for the Flash Your Arm Wellness Reward also will earn 100 Wellness Your Way bonus points toward Tier 2 for 2022, getting you that much closer to an additional $200 Wellness Your Way reward for 2022. 

All full-time, benefits-eligible employees who are enrolled in a high-deductible health plan (HDHP) with an accompanying health savings account (HSA) for 2021 will also have the option of having their $200 Flash Your Arm Wellness Reward deposited into their HSA. You can make this election on your survey form, if applicable.

Flash Your Arm

Flashes Take care of Flashes

Please, get your shot so that our whole community can win in the battle against COVID-19.

Getting a vaccine is the best way to show how Flashes Take Care of Flashes!