Managers and Supervisors: On-Campus Work Procedures for Fall

On-Campus Work Procedures for Fall

These protocols and requirements are consistent with state of Ohio orders for responsible reopening and guidelines from the Centers for Disease Control. These protocols and requirements are subject to change based on Ohio Gov. Mike DeWine’s orders, the CDC and the university’s business needs. These procedures are provided for the health and safety of the university community, should be viewed as temporary in nature and are subject to change based on appropriate medical advice and the needs of the university.  

Review the on-campus work procedures for:

  • Managers
  • Supervisors

Managers & Supervisors: Welcome Back Information for Fall

Throughout the pandemic, many Kent State frontline employees continued their work in person on our campuses,  performing duties such as cleaning buildings, managing our mail, and addressing student needs.  As we embark on a robust return to campus for all employees, we recognize that this transition period may be met with a mixture of emotions.  Many may be experiencing excitement to be re-joining their colleagues as part of a vibrant in-person community of students, faculty, and staff,  yet for others, returning to an in-person community may be a time of  uneasiness  for some

As campus leaders, we are looking to you to model Kent State’s  core values of kindness and respect as we come together for the fall term.   

For the return to campus, we ask that you remind your staff to be mindful of others’ feelings and respect each other's concerns.  Please remind your staff to carry a face covering with them as the expectation will be that as a courtesy, anyone, if asked, should be willing to wear a face covering indoors to alleviate the concerns of those less comfortable around others who are not wearing face coverings. This is how Flashes Take Care of Flashes. Let’s be considerate of those who are less comfortable around others who are not wearing face coverings.  

As our University President, Dr. Todd Diacon, noted in his email to faculty and staff on May 27, 2021 , “we are an in-person community built over the course of more than 100 years. Interacting in person – with colleagues, students and community members – is what we do. It is who we are.”

 Below are some additional considerations, protocols, and requirements to review with your staff as they return to campus.  These protocols and requirements are consistent with State of Ohio Orders for responsible reopening and guidelines from the CDC. These protocols and requirements are subject to change based on Ohio Governor Mike DeWine’s orders, the CDC and the university’s business needs. These procedures are provided for the health and safety for the university community, should be viewed as temporary in nature and are subject to change based on appropriate medical advice and the needs of the university.

Communication & Requirements

All employees  are expected to be back to work in person as of Monday, Aug. 2, with faculty back on contract beginning Sunday, Aug. 22. All employees should consult with their supervisors about when they are expected to be back on campus.

  • The university is currently developing a policy regarding telecommuting. Details of this policy are expected to be released in the coming weeks.
  • While the pandemic is not over, we believe that diligent planning and the Kent State Safety Principles will enable everyone in our university community to return to a vibrant campus life.
  • In addition to the Kent State Safety Principles, the CDC offers additional online resources that address how to protect yourself and others.
Workspace & Personal Equipment

Starting for fall, custodial staff will return to pre-pandemic cleaning protocols.  However, during the pandemic our custodial staff have been busy cleaning buildings, classrooms, carpeting, and offices.  So, as we return for fall all offices will be clean and ready and ready for use.  However, work materials or personal items on work surfaces were not cleaned.  As such, employees may need to clean those areas before they use them.  All office suites and classrooms will have cleaning wipes  available for employee use.  The wipes can be ordered via Flashtrack, see link for Flashtrack order instructions

Supplies will be available at the entrance to each classroom for student use. 

If you or your staff need assistance reconnecting IT equipment used to work remotely, including cables and accessories, or assistance continuing to work remotely, please contact your local IT support person. Here is a list of all IT support staff by department.

Self-Monitor Health

Encourage employees to self-monitor their health daily before coming to campus. Employees should not come to campus if they have symptoms. If they are on campus, and begin showing symptoms, they should contact their supervisor, leave work immediately and seek medical evaluation by calling their Primary Care Physician, DeWeese Health Center  at 330-672-2322 or their local urgent care center. Always call ahead before seeking in-person medical help.

Employees who are diagnosed with probable or confirmed COVID-19 will be contacted by their local health department and will be given additional guidance and instructions. Please note that supervisors and employees should also report to the COVID Response Team by calling 330-672-2525 (COVID Response Team).

Employees are expected to know and observe the Safety Principles.

Healthcare & Precautions

COVID-19 Absences

If an employee has been advised to self-isolate, the employee should be allowed to stay home and isolate per medical professional advice. Report any known or potential employee absence due to COVID-19 immediately to the COVID Response Team by calling 330-672-2525 and your manager.  This includes Regional Campuses and CPM.

Allow employees to utilize leave time to consult with their healthcare provider, monitor symptoms, self-quarantine or self-isolate due to a possible or confirmed COVID-19 diagnosis.  

Returning to Work

Advise employees with new or worsening symptoms listed above that they are not permitted to return to work until:

  • In the case of an employee who was diagnosed with COVID-19, note that supervisors and employees should also report to the COVID Response Team by calling 330-672-2525 (COVID Response Team) and follow the medical professional advice received regarding when the employee can return to work.
  • In the case of an employee who has symptoms that could be COVID-19 and does not get evaluated by a medical professional or tested for COVID-19, the individual is assumed to have COVID-19 and should follow the medical professional advice received regarding when the employee can return to work.  Please note that supervisors and employees should also report to the COVID Response Team by calling 330-672-2525 (COVID Response Team).

Instruct all employees who have been notified by a medical professional that the employee has been in close contact as defined by the CDC with a person who is considered to have probable or confirmed COVID-19 ,that they should not return to work on campus until the end of their self-quarantine period as determined by the CDC , health department, or the Covid Response Team. 

QUESTIONS

Any questions regarding the duration of quarantine can be directed to the Covid Response Team by calling 330-672-2525. Please note that supervisors and employees should also report to the COVID Response Team by calling 330-672-2525 (COVID Response Team). 

Check-Ins
Questions or Concerns?
  • For health-related questions, contact DeWeese Health Center at 330-672-2322
  • For leave and benefit information, contact Human Resources at 330-672-2901 or hrweb@kent.edu
Important Note for Managers & Supervisors

Leadership

Throughout the challenges of the past year, Kent State’s managers and supervisors have demonstrated a high level of leadership.  Our managers and supervisors were essential to the university’s success during a time when our work lives were significantly disrupted, and we sometimes felt disconnected and isolated in our remote workplaces.  The mantra to be “reasonable, flexible, and equitable” in all decisions guided this important work.

Managers and supervisors are again being called upon to lead the charge as we return to campus to continue the important work of the university.  Being with each other and seeing our students again will energize the campus, buildings, offices, and outdoor spaces where we spend so much of our daily lives.  Our managers and supervisors have learned a lot from this experience, and they have the skills they need to facilitate a seamless transition back to campus after being apart for all these months.

Keep in Mind

We ask that managers and supervisors keep the following principles in mind as we bring the campus back to a state of openness, community, and readiness to serve our students:

  • Continue to be “reasonable, flexible, and equitable” in all management and supervisory decisions and actions.
  • Listen to your colleagues.  Some may have experienced difficulties during the past months, while others may have difficulty adjusting to making another significant shift in their work lives.
  • Remember we are coming back to campus; however, the pandemic is still with us.  Some employees may have ongoing issues:  childcare availability, residual health problems, vaccination worries, , or “just not feeling OK.”
  • Offer your support and university resources to your colleagues who need help.
  • Take care of yourself and seek assistance from the Division of Human Resources whenever you need help to assist a colleague or to keep yourself well. 

Never forget:  “Flashes Take Care of Flashes” and that means you, too!