Satisfactory Academic Progress

Federal regulations require that Kent State University review the academic progress of students who apply for federal financial aid. The purpose of this review is to measure whether a student is making satisfactory progress towards his or her educational goals. 

To be eligible for federal student aid funds, a student must make reasonable satisfactory academic progress toward the attainment of a degree or certificate program. The criteria are GPA, percent completion and maximum time frame (each are explained below). This policy is specific to federal regulations regarding financial aid. This policy does not prevent enrollment, but does prevent the awarding of federal financial aid.

Satisfactory Academic Progress (SAP) will be evaluated at the end of the spring semester or at the time the student applies for federal assistance (completes the FAFSA). Evaluation of SAP occurs annually for all programs except programs that take one year or less to complete. Students enrolled in programs that take one year or less to complete are evaluated for SAP after every payment period (semester).

Students can log in to FlashLine to view their unofficial transcript section under the Student Dashboard tab. There students can view their GPA, earned hours and attempted hours information.

Satisfactory Academic Progress (SAP) Policy

Undergraduate Students

Measure SAP Policy

GPA: Undergraduate students

  • All students must have a 2.00 cumulative GPA regardless of grade level. Students who fail to maintain a minimum 2.00 overall GPA are not meeting Satisfactory Academic Progress standards.
  • After attending Kent State for two calendar years, all students must have a 2.00 cumulative GPA regardless of grade level.
  • All grades count in the GPA, including grades that are waived under the academic forgiveness policies. Remedial coursework is  included in the GPA calculation.

Percent Completion: Undergraduate students

  • Percent completion will be calculated by dividing overall earned hours by overall attempted hours. For example: If a student attempted 50 credit hours but only successfully completed 40 out of those 50 credit hours, the completion rate would be 80% (40/50=80%).Transfer hours are included in the percent pompletion calculation.
    • Freshmen: at least 50% overall completion rate
    • Sophomores: at least 60% overall completion rate
    • Juniors and Seniors: at least 67% overall completion rate

Maximum Time Frame: Undergraduate students

  • Grades of W, WF, WP, F, U, SF, NF, NR, IP, IN and Z will count as zero in the earned hour calculation and will negatively affect the percent completion calculation. Courses in which a student remained registered past the add/drop date and earned a grade of “W” or its equivalent are included in SAP evaluation. Regarding incomplete (IP) grades, once the IP grade is finalized, the new grade would be considered at the next annual SAP evaluation. Students are encouraged to speak with an academic advisor and the Student Financial Aid Office prior to withdrawing from a course
    • Undergraduate students pursuing an associate degree can attempt up to 97 hours.
    • Undergraduate students pursuing a bachelor's degree can attempt up to 180 credit hours.
    • Undergraduate students pursuing an undergraduate certificate program can attempt up to 29 credit hours.

Students must complete their program within 150% of the published length of the program. A student is ineligible when it becomes mathematically impossible for them to complete the program within the maximum timeframe established by the school. Students who lose student aid eligibility due to this standard can regain eligibility for financial aid by submitting a successful SAP Appeal.

Course repeat hours Credit for repeated coursework will only be counted once in earned hours; however, all repeated coursework attempts are counted in attempted hours. This will negatively affect the percent completion rate. See Kent State University’s Course Repeat Policy in the University Catalog for guidance on how repeating courses affect grade point average and total hours for graduation.  

Graduate Students

Measure SAP Policy

GPA: Graduate students

  • Grade point average will be monitored by academic units. As noted in the Kent State University Graduate Catalog, graduate students are expected to maintain a minimum 3.0 GPA in all work attempted at Kent State University.      

Percent Completion: Graduate students

  • Percent completion will be calculated by dividing overall earned hours by overall attempted hours. For example: If a student attempted 50 credit hours but only successfully completed 40 out of those 50 credit hours, the completion rate would be 80% (40/50=80%).Transfer hours are included in the percent completion calculation.
    • Graduate applicants must have completed at least 65% of overall attempted hours.

Maximum Time Frame: Graduate students

  • Maximum time frame will be monitored by academic units. As noted in the Kent State University Graduate Catalog, graduate students in a master’s program are held to a 6 year time limit and graduate students in a doctoral program a 10-year limit.

What is included in attempted hours?

  • Overall institution attempted hours even if the student changes majors
  • Overall transfer hours
  • Attempted hours are counted for all terms, even those semesters during which the student did not received financial aid as well as those waived under academic amnesty policies
  • Remedial, repeated and forgiveness hours will be included in the overall attempted hours calculation

Students who have reached the maximum time frame limit and who have completed coursework to graduate but have not yet received their degree cannot continue to receive further financial aid as an undergraduate student.

Satisfactory Academic Progress Status

The Student Financial Aid Office will notify students who do not meet the Standards of Satisfactory Academic Progress policy after the end of the spring semester or when our office receives the Free Application for Federal Student Aid (FAFSA) results. To view your status:

  1. Log in to FlashLine
  2. Click Student tab in the left column
  3. Under Finances, click on Financial Aid
  4. Click Financial Aid Status
  5. Select the "Aid Year" from the drop down and click Submit

View the Satisfactory Academic Progress Policy (PDF)

Satisfactory Academic Progress Appeal Process

If extenuating circumstances contributed to the student not meeting the SAP Policy, the student may appeal for federal financial aid by submitting a Satisfactory Academic Progress Appeal. The purpose of the appeal is to show that there were extenuating circumstances that lead a student to not meet the standards and that federal financial aid should be awarded on a one-semester basis.

Examples of extenuating circumstances are: serious injury or illness of the student or immediate family member; death of an immediate family member; personal situation or emergency, including a public health emergency (Coronavirus for example). The appeal is an online form that you complete, sign and submit to your campus' financial aid representative. Once you receive confirmation that it has been completed, it will be automatically sent to your campus' committee. In an appeal, a student must explain the circumstances that prevented the student from meeting the SAP policy standards and explain what has changed that will allow the student to meet the standards at the next evaluation. Supporting documentation must be provided. Examples of documentation that support the circumstance are medical documentation, obituary or a counseling record.

If you have documentable extenuating circumstances, please choose the correct campus' form.

Deadlines for SAP Appeal and All Requested Documentation

Term Deadline
Spring 2021 Appeal Tuesday, May 4, 2021
Summer 2021 Appeal Friday, August 6, 2021
Fall 2021 Appeal Friday, December 10, 2021
Spring 2022 Appeal Wednesday, May 4, 2022

Attaching documentation and the maximum time form

Students cited for GPA, Percent Completion and/or Maximum Time Frame who appeal, must complete the Satisfactory Academic Progress Appeal form and submit supporting documentation with their appeal.  Students cited for Maximum Time Frame must also provide a completed Maximum Time Frame form. The Maximum Time Frame form must be signed by an academic advisor to be considered complete (through DocuSign). It is suggested to retrieve your supporting documentation and, if cited for Maximum Time Frame, the academic advisor signed Maximum Time Frame form before completing your appeal.  These items can be attached to your appeal when you submit it. Please note, committee members may ask for more documentation based on the appeal and ask for a Maximum Time Frame form to decide even for students not cited for Maximum Time Frame.

Overview

Students who do not appeal or who are denied by the committee, or are not in compliance with the standards after one semester will not be eligible for federal financial aid until their academic record is once again in compliance with the Standards of Academic Progress. Neither paying for their classes our-of-pocket nor sitting out for an enrollment period is sufficient for students to re-establish eligibility for federal aid. Students in compliance prior to the end of the academic year must notify their campus' Student Financial Aid Office in writing by submitting and appeal.

If you have documentable extenuating circumstances, please choose the correct campus' form. Click the appeal from where you are enrolled in the majority of your courses.  Gather your documentation when you submit your appeal. Complete appeals will be reviewed promptly.

This appeal is to appeal federal financial aid only, not scholarships. This is not a scholarship appeal.

Satisfactory Academic Progress Appeal Forms

If you were cited for Maximum Time Frame (see the steps to view your status above), realize you will need to attach your completed Maximum Time Frame form signed by an academic advisor to your appeal. On the Maximum Time Frame form, you will need to submit your academic advisors name and email. Your advisor will make updates to the form as needed.

Maximum Time Frame Form

If you have any questions or concerns feel free to contact the One Stop for Student Services at 330-672-6000.