Satisfactory Academic Progress
Federal regulations require that Kent State University review the academic progress of students who apply for federal financial aid. The purpose of this review is to measure whether a student is making satisfactory progress towards his or her educational goals.
To be eligible for federal student aid funds, a student must make reasonable satisfactory academic progress toward the attainment of a degree or certificate program. The criteria are GPA, percent completion and maximum time frame (each are explained below). This policy is specific to federal regulations regarding financial aid; it is not the academic standards for your college. This policy does not prevent enrollment, but does prevent the awarding of federal financial aid.
Students can log in to FlashLine to view their unofficial transcript section under the Student Dashboard tab. There students can view their GPA, earned hours and attempted hours information.
Satisfactory Academic Progress (SAP) Policy
GPA: Undergraduate students
Freshmen: Minimum 1.25 cumulative GPA
After attending Kent State for two calendar years, all students must have a 2.00 cumulative GPA regardless of grade level. The requirement for graduation is a 2.00 cumulative GPA and the graduated scale is designed to get the student to that point. Percent completion will be calculated by dividing overall earned hours by overall attempted hours. For example: If a student attempted 50 credit hours but only successfully completed 40 out of those 50 credit hours, the completion rate would be 80% (40/50=80%).Transfer hours are included in the Percent Completion calculation.
Percent Completion: Undergraduate students
Percent completion will be calculated by dividing overall earned hours by overall attempted hours.
Freshmen: at least 50% overall completion rate
Percent Completion: Graduate students
Percent completion will be calculated by dividing overall earned hours by overall Kent State attempted hours. Transfer hours are included in the Percent Completion calculation.
65% overall completion rate is required
Maximum Time Frame: Undergraduate students
Undergraduate students pursuing an associate's degree can attempt up to 97 hours.
Undergraduate students pursuing a bachelor's degree can attempt up to 180 credit hours.
Undergraduate students pursuing a certificate program can attempt up to 29 credit hours.
What is included in attempted hours?
- Overall institution attempted hours even if the student changes majors
- Overall transfer hours
- Attempted hours are counted for all terms, even those semesters during which the student did not received financial aid as well as those waived under academic amnesty policies
- Remedial, repeated and forgiveness hours will be included in the overall attempted hours calculation
Students who have reached the maximum time frame limit and who have completed coursework to graduate but have not yet received their degree cannot continue to receive further financial aid as an undergraduate student.
Satisfactory Academic Progress Status
The Student Financial Aid Office will notify students who do not meet the Standards of Satisfactory Academic Progress policy after the end of the spring semester or when our office receives the Free Application for Federal Student Aid (FAFSA) results. To view your status:
- Log in to FlashLine
- Click Student tab in the left column
- Under Finances, click on Financial Aid
- Click Financial Aid Status
- Select the "Aid Year" from the drop down and click Submit
Satisfactory Academic Progress Appeal Process
If extenuating circumstances contributed to the student not meeting the SAP Policy, the student may appeal the denial for federal financial aid by submitting a Satisfactory Academic Progress Appeal. The purpose of the appeal is to show that there were extenuating circumstances that lead students to not meeting the standards and that federal financial aid should be awarded on a one-semester basis.
Examples of extenuating circumstances are: serious injury or illness of the student or immediate family member; death of an immediate family member; personal situation or emergency. The appeal is an online form that you complete, sign and submit to your campus' financial aid representative. Once you receive confirmation that it has been completed, it will be automatically sent to your campus' committee. In an appeal, a student must explain the circumstances that prevented the student from meeting the SAP policy standards and explain what has changed that will allow the student to meet the standards at the next evaluation. Supporting documentation must be provided. Examples of documentation that support the circumstance are medical documentation, obituary or a counseling record.
attaching documentation and the maximum time form
Students cited for GPA, Percent Completion and/or Maximum Time Frame who appeal, must complete the Satisfactory Academic Progress Appeal form and submit supporting documentation with their appeal. Students cited for Maximum Time Frame must also provide a completed Maximum Time Frame form. The Maximum Time Frame form must be signed by an academic advisor to be considered complete. It is suggested to retrieve your supporting documentation and, if cited for Maximum Time Frame, the academic advisor signed Maximum Time Frame form before completing your appeal. These items can be attached to your appeal when you submit it. Please note, committee members may ask for more documentation based on the appeal and ask for a Maximum Time Frame form to make a decision even for students not cited for Maximum Time Frame.
Students who do not appeal or who are denied by the committee, or are not in compliance with the standards after one semester will not be eligible for federal financial aid until their academic record is once again in compliance with the Standards of Academic Progress. Neither paying for their classes our-of-pocket nor sitting out for an enrollment period is sufficient for students to re-establish eligibility for federal aid. Students in compliance prior to the end of the academic year must notify their campus' Student Financial Aid Office in writing by submitting and appeal.
If you have documentable extenuating circumstances, please choose the correct campus' form (not yet available). Click the appeal from where you are enrolled in the majority of your courses. Gather your documentation when you submit your appeal. If you were cited for Maximum Time Frame (see the steps to view your status above), please realize you will need to attach your completed Maximum Time Frame form signed by an academic advisor to your appeal. Complete appeals will be reviewed promptly.
If you have any questions or concerns feel free to contact the One Stop for Student Services at 330-672-6000.