Plant Operations, Maintenance, and Environmental Records

Title of Series Description Retention
Employee Exposure Monitoring Records Environmental monitoring or measuring of a toxic substance or harmful physical agent 30 years
Environmental Monitoring Records   5 Years
Incident/Accident/Injury Reports Reports made to the Office of Environmental Health and Safety regarding incidents, accidents, or injuries 5 years
Plant Operations & Maintenance - Blueprints The As-Built construction drawings. Life of Building + 6 Years
Plant Operations & Maintenance - Child Care Licensing Files Records related to obtaining Food License, License to Run a Nursery/Day Care, and Building Operations License. Active + 5 Years
Plant Operations & Maintenance - Construction Projects - Construction Designs and Specifications Written requirements and standards for materials, equipment, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architect s design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Form, Contract and Attachments, Bond, Bulletins, Shop Drawings, Change Orders, Change Order Procedure and Pricing Active + 6 Years
Plant Operations & Maintenance - Construction Projects - Design Review Committee Minutes, agendas, correspondence and general information. Committee responsible to review site and elevation plans to ensure compatibility with surrounding projects and Master Plan. Active + 6 Years
Plant Operations & Maintenance - Construction Projects - Environmental Impact Assessment Used to determine potential environmental concerns existing at site prior to demolition and construction Life of Building + 6 Years
Plant Operations & Maintenance - Construction Projects - Project Request & Program Statement A request from the University community to initiate a project. Active + 6 Years
Plant Operations & Maintenance - Elevator Certifications   Active + 3 Years
Plant Operations & Maintenance - Laboratory Inspection Reports Periodic inspections of laboratories Active + 3 Years
Plant Operations & Maintenance - Real Estate Records Copies of deeds, leases, purchase agreements, appraisals, etc. documenting real property purchased or leased by the institution. Original deed maintained by Auditor of the State. Active + 5 Years
Plant Operations & Maintenance - Residence Halls - Change in Meal Plan Records of changes on board contracts. Active + 5 Years
Radioactive Materials Transportation Records DOT transfer record; Authorization for shipment of RAM; and Off-site transfers.  Indefinite
Radioactive Materials Waste Records RAM use cards, specific use, and disposal information Active + 3 Years