Completing the Invention Disclosure Form

The following tabs are instructions and descriptions for each section of the Invention Disclosure Form (IDF). You may follow these instructions by each section as you fill out the application. If you prefer to look at all of the instruction sections at once they are available as a PDF.

IDF Instructions PDF

Brief Summary Information

After reading the introduction you will be asked to provide a concise and non-confidential summary of your invention (this may be shared with potential commercial partners).


Image of the response box for the brief, non-technical invention summary

In this section you will also provide details of previous and future disclosures of this invention. First you will choose if this invention is related to a previous invention disclosure that has been submitted to our office. If you answer “Yes” you must provide the KSU Invention I.D. Number.


The response boxes that come up if you respond "Yes" to if an invention disclosure has been submitted to the office of technology commercialization

Next provide the dates and details for all previous and/or future disclosures. The system only allows you to add the date for one disclosure. If you need to add more than one, add additional dates and details in the “Description of Intended Publication/Disclosure” box.  


The previous and future disclosure fields

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Funding/Sponsorship Information

Next you will provide funding and sponsorship information including agencies/entities and grant numbers for all funding sources. If you click yes, you will have the opportunity to disclose if the funding was from a U.S. Federal Agency. If yes, you will then add additional information in the table below.


Image of the fields for submitting information about funding from a U.S. agency

If no, you will receive a description box to detail the sources and specifics of your funding.


Fields to fill out about funding not from a U.S. federal agency

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In the inventors section you will be asked to provide the names and contact details of co-inventors (both Kent State and non-KSU contributors) as well as the percentage of their contribution. To add a KSU inventor click “Add Inventor” above the table.


Image of the Kent State University inventors section of the application

Use the search box in the upper right-hand corner of the window to search for your inventor. If you do not see them, click “Add a new contact” and fill out their name and contact information.


Add inventor window

Once added adjust the contribution levels of each row so the total contribution from KSU inventors adds to 100%. If you need to add any non-KSU inventors choose yes in the corresponding drop-down. You put the percentage contribution of KSU inventors in the first box. The next box is the combined total contribution percentage of non-KSU inventors. The contribution of KSU and non-KSU inventors should add up to 100%.


Image of the Non KSU inventors percent section

Next you will be able to provide the full name and basic contact information about up to two non-KSU inventors. Please assign a contribution percentage to each one totaling 100%. For example, if you only have one non-KSU inventor their contribution is 100%. If you have two, their contributions could be 60% for non-KSU contributor 1 and 40% for non-KSU contributor 2.


Non KSU Inventors Details section

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Detailed Description

In this section you will be asked to attach a complete technical description of the invention. Please upload that file here.

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Proprietary Materials

You will be asked if any proprietary materials obtained from another organization were used to develop the invention. If you answer “Yes” you will be prompted to attach a copy of the material transfer agreement that covered the transfer of such materials.


Instructions for if you have obtained proprietary materials from another organization for invention development

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In the documents section you can upload any documents you were asked to attach or any additional supplemental materials you would like to include.

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In this section you will provide keywords that describe your invention. For example, if you are creating an invention for bundling hay you may choose words such as “hay,” “farm,” “bundler,” etc.

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Detailed Invention Information

In this section you will describe the advantages and disadvantages of your invention, including its advantages over the state of the art. You must also provide information regarding the purpose/motivation of your invention, the problems it solves, the opportunities it creates, and its practical applications.


Response boxes for information about the advantages and disadvantages of the invention and the purpose/motivation of the invention

You will then provide the dates of the stages of development of your invention.


Response fields for the dates of the stages of development of the invention

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Commercial & Licensing Potential

In this section provide commercial applications of the invention in addition to limitations and commitments.

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Marketing Targets

Here is where you will list companies that may be interested in your technology.

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In this section you must provide a witness who is not the inventor or co-inventor, but that can understand the technical subject matter, to sign. This witness must have a Kent State Flashline login. To do this, click “Add Subscriber” in the left-hand corner above the table.


Section to add your subscriber/witness

Then enter the first name, last name, and Kent State e-mail of your witness and choose a subscriber role. This individual does not need to have an account in the portal. They will receive an e-mail and can log in and sign.


Window where you will add the information about your subscriber

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In this section you may add any comments, remarks, or additional details for your application.

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