- Administrative employees can request temporary use of departmental p-cards to purchase approved items.
- Obtain approval to purchase an item on an Expense Request Form (ERF) or online ERF system.
- Request the p-card from the department’s administrative support staff member who manages the account.
- Provide the approved ERF number with the request.
- Note: on average, the card should be returned the same day.
- Purchase the item from an approved vendor.
- Purchases must comply University policies.
- Contact the administrative support staff or business manager if there is concern that an item can be purchased on a card.
- Purchases must comply University policies.
- After purchasing the item, complete the following steps with the administrative support staff:
- Submit the original itemized receipt.
- Write the ERF number on the receipt.
- Return the p-card.
- Enter the purchase information on the p-card journal.
- Submit the original itemized receipt.
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