Supplier Diversity

NEW PROCESS!

All documents pertaining to the active bids are provided within its corresponding RFP/RFQ/RFI number. Ancillary or important supplemental forms may be added later than RFP Issue Date; check this website often for updates. If the document is unavailable for download, please send a request to Procurement with the associated email address, company name, and the requested bid number.

Bid responses are now processed using DocuSign! More information pertaining to security and legality can be found at the Kent State University DocuSign Wiki,. The website includes demonstration videos and "How-to" articles are available. Specific questions relating to the new submission process is on the Kent State University Procurement Bid Response FAQ website

Important: DocuSign time stamps upon clicking "FINISH" for submission. The DocuSign "Certificate of Completion" signed timestamp is the official and legal time submitted. If the signed date and time is after the given due date and time, the proposal will be rejected.  This includes beginning the Docusign process prior to the bid close, however signing and lapsing the official due time.

Basic Instructions on how to submit a proposal to a bid:

• As an authorized signer, click the Bid's "Respond to" link in the 'SUBMIT' column.
• Fill in your full name and email.
  • Docusign will then request an access code.
• The access code will be emailed by DocuSign to you. Once received, use the code to enter into the bid's submission form.
• As the form loads, check the box to affirming the use of electronic and legally binding signature.
  • Select "Continue" to begin the form.
• Carefully, follow through each form. Answer and submit information as requested.
• The proposal for submission will be uploaded on Form 1. The document must be uploaded as single PDF file. Any additional spreadsheets or forms to the bid must be included in the submission as a second attachment.
  • In addition to its PDF file attachment, spreadsheets in .xls format must be emailed directly to Contract Manager if it is a requirement of the Request for Proposal
• All uploaded forms will be presented after the Kent State University Bid Submission Form. Check all documents before selecting "FINISH" when the form is complete.
• To review the official time stamp of completion: before closing, select the "Other Actions" drop-down option and click on "View Certificate". The 'SIGNED' time stamp is found under the signer's events.

The signer will not receive a submission response email. However, a DocuSign notice of completion will be emailed when the Contract Manager has viewed and recorded the submission

For a pictorial guideline and additional information, use the Detailed Instructions for Bid Submission

Important:

As bids will only be collected electronically through DocuSign, unless noted, we will no longer accept email, fax, paper or jump-drive/CD submissions. This includes forgotten supplemental or ancillary materials.

NOTE: The Procurement Department or Kent State University is not responsible for ensuring each company receives bid copies and corresponding documents. Check this website, https://www.kent.edu/procurement/bids often for updated information as due dates and response material can change.

Questions relating to the new process may go to the Procurement Department at procurement@kent.edu.

Active Opportunities

(*)Denotes bid posted before implementation of new process. Paper copies will be accepted.

To learn about the status of a bid, go to the Closed Bid Opportunities Webpage

Kent State University Office of the University Architect is not currently seeking proposals from firms

Announcements are available as Adobe Acrobat .pdf* files by linking to the project number and name.
Download Adobe Acrobat Reader

Specifications for advertised projects can be ordered online via eBlueprint.com
(Check the eBlueprint Web site for results after the submittal opening, too).

Access EDGE Participation / Intent to Perform form