Bids | Procurement | Kent State University



All documents pertaining to the active bids are provided within its corresponding RFP/RFQ/RFI number. Ancillary or important supplemental forms may be added later than RFP Issue Date; check this website often for updates. If the document is unavailable for download, please send a request to Procurement with the associated email address, company name, and the requested bid number.

Bid responses are now processed using DocuSign! More information pertaining to security and legality can be found at the Kent State University DocuSign Wiki,. The website includes demonstration videos and "How-to" articles are available. Specific questions relating to the new submission process is on the Kent State University Procurement Bid Response FAQ website

Important: DocuSign time stamps upon clicking "FINISH" for submission. The DocuSign "Certificate of Completion" signed timestamp is the official and legal time submitted. If the signed date and time is after the given due date and time, the proposal will be rejected.  This includes beginning the Docusign process prior to the bid close, however signing and lapsing the official due time.

DocuSign Official Time Stamp

Basic Instructions on how to submit a proposal to a bid:

  • As an authorized signer, click the Bid's "Respond to" link in the 'SUBMIT' column.
  • Fill in your full name and email.
    • Docusign will then request an access code.
  • The access code will be emailed by DocuSign to you. Once received, use the code to enter into the bid's submission form.
  • As the form loads, check the box to affirming the use of electronic and legally binding signature.
    • Select "Continue" to begin the form.
  • Carefully, follow through each form. Answer and submit information as requested.
  • The proposal for submission will be uploaded on Form 1. The document must be uploaded as single PDF file. Any additional spreadsheets or forms to the bid must be included in the submission as a second attachment.
    • In addition to its PDF file attachment, spreadsheets in .xls format must be emailed directly to Contract Manager if it is a requirement of the Request for Proposal
  • All uploaded forms will be presented after the Kent State University Bid Submission Form. Check all documents before selecting "FINISH" when the form is complete.
  • To review the official time stamp of completion: before closing, select the "Other Actions" drop-down option and click on "View Certificate". The 'SIGNED' time stamp is found under the signer's events.

The signer will not receive a submission response email. However, a DocuSign notice of completion will be emailed when the Contract Manager has viewed and recorded the submission

For a pictorial guideline and additional information, use the Detailed Instructions for Bid Submission


As bids will only be collected electronically through DocuSign, unless noted, we will no longer accept email, fax, paper or jump-drive/CD submissions. This includes forgotten supplemental or ancillary materials.

NOTE: The Procurement Department or Kent State University is not responsible for ensuring each company receives bid copies and corresponding documents. Check this website, often for updated information as due dates and response material can change.

Questions relating to the new process may go to the Procurement Department at

Active Opportunities

RFP #1570 Preventative HVAC Maintenance for the Ashtabula, East Liverpool, Geauga/Twinsburg, Salem, Stark, Trumbull and Tuscarawas Campuses of Kent State University
1570 Appendix A
1570 Appendix B
1570 Excel Attachment
September 6, 2018 March 4, 2019
3:00pm ET
Yes* Janet Schramm No DocuSign Submission
RFP #1596 Selection of Firm for the Development of a Facilities and Administrative Cost Rate Program, Kent Campus, Kent, OH 44242 November 20, 2018 December 18, 2018
3:00pm ET
Yes* Larry McWilliams No DocuSign Submission
RFI #1598 Modern Wired and Wireless Campus Network Solution
RFI #1598 Vendor Q&A
RFI #1598 Campus-Fiber-Physical
RFI #1598 KSU Network Overview
RFI #1598 Regional Example
November 16, 2018 December 10, 2018
3:00pm ET
Yes* Larry McWilliams No DocuSign Submission
RFI #1599 Enterprise-Wide Event Management Solution November 16, 2018 December 11, 2018
3:00pm ET
Yes* Larry McWilliams No DocuSign Submission
RFP #1593 Prepress, Printing and Binding of Books, Kent State University, Kent, Ohio 44242
1593 Attachment A - Price List
November 14, 2018 December 19, 2018
4:30pm ET
No Janet Schramm Respond to #1593
RFP #1600 Bus Charter Service, Women's Lacrosse, Kent State University, Kent, Ohio 44242
1600 Attachment A
December 3, 2018 December 17, 2018
3:00pm ET
No Larry McWilliams Respond to #1600

(*)Denotes bid posted before implementation of new process. Paper copies will be accepted.


To learn about the status of a bid, go to the Closed Bid Opportunities Webpage