Teaching Assignments and Workload, Including Workload Equivalencies and Related Procedures

  1. Faculty Workload Policy

    The Department offers Ph.D. degrees in both Clinical Psychological Science and Psychological Science, and offers undergraduate students with both major and minor concentrations for the bachelor’s degree.  Faculty members are expected to engage in research and scholarship, and to provide high quality instruction to graduate and undergraduate students.  Faculty members are expected to advise and supervise graduate and undergraduate students, as well as to participate in Departmental, College, and University service activities.  The Chair is responsible for determining the workload assignments of individual faculty members.  Faculty workload assignments must be approved by the Dean.  During the academic year, every Faculty member is assigned 24 credit hours.

    Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for Faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Chair and the Dean.  As dictated by the CBA, overload assignments must be compensated.

    1. Course Equivalencies

      The Chair shall adjust the total number of courses taught by a given faculty member based on equivalent work in other areas, as documented in the annual productivity reports submitted by each faculty member.

      1. Course Equivalencies for Student Supervision

        Tenured graduate Faculty who are actively involved in research/thesis/dissertation supervision and who serve on thesis and dissertation committees qualify for one or two course equivalencies depending on their level of activity. (NOTE:  Untenured Faculty automatically qualify for a 6 CH equivalency for the student supervision category to give them time to begin supervising students.  Tenured, associate professors qualify for a 4 pt. credit for 3 years after attaining the rank of Associate Professor (to be added to points earned for the activities listed below).  The purpose of this credit is to allow time for their student supervision to reach a continuing, stable level of activity.

        Course equivalencies are determined by the average points earned over the prior 3-year period according to the following scale:

        An average of 4-7 pts. earns a 1-course (3 CH) equivalency.

        An average minimum of 8 pts. earns a two-course (6 CH) equivalency.

        Points are awarded in the student supervision category for the following activities:

        • Dissertation Oral Defense Advisor or Co-advisor (3 pts./student)
        • Dissertation Oral Defense Committee Member, including Graduate Faculty Representative (2 pts./student)
        • Dissertation Prospectus Oral Advisor or Co-advisor (3 pts./student)
        • Dissertation Prospectus Oral Defense Committee Member (2 pts./student)
        • Candidacy Exam Committee Member (2 pts./student)
        • Thesis Oral Defense Advisor (4 pts./student)
        • Thesis Oral Defense Committee Member (2 pts./student)
        • Supervision of Graduate Research (1 pt./ student for a maximum of 2 pts./year)
        • Senior Honors Thesis Oral Defense Advisor (3 pts./student)
        • Senior Honors Thesis Oral Defense Committee Members (1 pt./student)
        • Supervision of Undergraduate Research in PSYC 3/41498, or honor’s theses (1 pt./year)

        Points are tallied from annual productivity reports submitted by each Faculty member and checked against Departmental records. 

      2. Course Equivalencies for Research

        Course Equivalencies for Research. Tenured graduate Faculty who have active, ongoing research programs and are active in their profession qualify for one or two course equivalencies depending on their level of activity. (NOTE:  Untenured Faculty automatically qualify for a 6 CH equivalency in research to give them time to establish a program of research).

        Course equivalencies for research are determined by the average points earned over the prior 3 year period according to the following scale:

        An average of 10-19 pts. earns a one-course (3 CH) equivalency

        An average minimum of 20 pts. earns a two-course (6 CH) equivalency

        Points are awarded in the research category for the following activities

        • Book, authored (30 pts.)
        • Research monograph, refereed (20 pts.)
        • Book, edited (15 pts.)
        • Journal article, refereed, in which the first author is the Faculty member or a primary advisee of the Faculty member (15 pts).
        • Journal article, refereed, in which the first author is someone other than the Faculty member or a primary advisee of the Faculty member (10 pts.)
        • Book chapter (5 pts.)
        • Assessment instrument, copyrighted (5 pts.)
        • Journal article, non-refereed (3 pts.)
        • Comment, scholarly (3 pts.)
        • Encyclopedia entry (3 pts.)
        • Technical report (3 pts.)
        • Editor’s Introduction (3 pts.)
        • Book or test review (2 pts.)
        • Letter to the editor, scholarly (1 pt.)
        • Presentations at regional or national meetings, invited colloquia (2 pt./presentation for a maximum of  4 pts./year)
        • Editorial Board membership (4 pts./journal)
        • Editor/Associate Editor (15 pts./journal)
        • Grant Panel membership (3 pts./per meeting)
        • Ad hoc journal/grant reviews or conference abstract reviews (1 pt./ review for a maximum of 4 pts./year)
        • Editing a special issue of journal (6 pts.)
        • Other professional contribution (Faculty member should propose pts. associated with activity; final determination to be made by FAC)

        Funded grants and grant proposals on which the Faculty member serves as Principal Investigator or Co-Principal Investigator are assigned the following points.  Co-Investigators receive half the points indicated.  Consultants do not receive any credit.

        • Extramural grant applications (total budgets at or greater than $100,000)
          • Initial submission (15 pts.)
          • Revised submission (7.5 pts.)
          • Funded (20 pts. each year for the period of the grant)
        • Grant applications (total budget from $10,000 to $100,000)
          • Initial submission (5 pts.)
          • Revised submission (2.5 pts.)
          • Funded (10 pts. each year for the period of the grant)

        Points are tallied from annual productivity reports submitted by each Faculty member and checked against departmental records.

        The combined student supervision and research workload equivalencies will not reduce a Faculty member’s course instruction workload below six (6) load hours per year except under unusual circumstances.  Any exceptions must be approved by the Chair and the Dean.

      3. Course Equivalencies for First-Year Faculty

        New Faculty qualify for a one-course (3 CH) equivalency during their first academic year on the faculty to enable them to begin a research program and to develop courses.

      4. Course Equivalencies for Administrative Duties

        There are several time-consuming administrative positions in the Department to which Faculty are assigned.  These duties all require more than the normally expected service work and carry varying course equivalencies with a minimum of a 3-credit course equivalency (Undergraduate Coordinator, Graduate Coordinator, Associate Chair, PSTC Director, CTC Director, Admissions Coordinator) depending on the extent of the duties involved.

        The Chair shall evaluate the Faculty member’s performance of previously-assigned workload equivalencies in making determinations about future workload equivalencies (see section M below) The Chair is responsible for determining the applicability of any workload equivalency. 

      5. Grant Funded Course Equivalencies

        Faculty members could qualify for course equivalencies to the extent that their time is purchased by external sources (e.g., research grant).

  2. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Chair.  The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the faculty for service and introductory courses.  Questions regarding teaching assignments should be addressed to the Chair.  In the case of a dispute or request for reassignment, the faculty member may request review by the FAC which will make a recommendation to the Chair.

    Scheduling of classes is the responsibility of the Chair or other designee with the approval of the Chair.  The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame.  In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

  3. Summer Teaching Assignments

    The Chair welcomes requests for summer teaching assignments from all full-time faculty members.  Summer teaching cannot be guaranteed to any faculty member and most summer teaching assignments are for a partial load.  The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs.   The Department will endeavor to distribute summer teaching opportunities equitably among members of the bargaining unit within the constraints of the CBA.

  4. Other Faculty Duties

     1.    Advising.  Faculty are required to advise and counsel undergraduate and graduate students  on academic matters. In order to assist in student advising, Faculty members should maintain current knowledge of University, College, and Department programs and requirements.

    2.     Final examinations.  In all courses, a final exam must be offered at the time and date specified in the University’s schedule of final examinations. 

    3.    Grades and Student Records. Faculty members must inform students of their progress throughout the semester.  Grades are a faculty member's responsibility and should be assigned fairly and objectively.  Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades.  Failure of faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure and merit decisions. Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for five (5) years after final grades are submitted.  Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.

    All members of the Department must comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA).  These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with her/his education record.   

    4.   Office Hours.  Faculty members are expected to maintain at least five office hours per week.  Office hours are to be posted on or near office doors and communicated to the Department of Psychological Sciences' Main Office and the Advising Office.  Faculty members are expected to schedule appointments with a student outside of their posted office hours if a student is unable to meet during the scheduled times. (see University Policy Register 3342-6-18.101). 

    5.   Participation in University Activities.  Faculty members are expected to participate in graduation ceremonies and other activities which are appropriate to their role as a Faculty member in the Department.

    6.   Student and Peer Evaluation. A Student Survey of Instruction (hereinafter “SSI”) is required in each course in each semester and will be conducted under the auspices of the Chair pursuant to applicable University policies and procedures. Clinic practicum supervision is evaluated separately following procedures outlined in the Clinic Handbook.

    Probationary Faculty members are expected to undergo peer review of teaching during each year of the probationary period. 

    7.   Syllabi.  Faculty members are expected to provide students with a syllabus which includes the subject matter to be covered in a course, a listing of assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, and other pertinent details of the conduct of the class.

  5. Full-Time Non-Tenure-Track (FTNTT) Faculty Workload Policy, Department of Psychological Sciences, Kent Campus

    The Department offers Ph.D. degrees in both Clinical Psychological Science and Psychological Science, and offers undergraduate students with both major and minor concentrations for the bachelor’s degree.  FTNTT instructional faculty members in the Department are employed annually and on a year-by-year basis primarily to teach undergraduate courses. 

    During the academic year, every FTNTT faculty member is responsible for 30 credit hours.    The Chair is responsible for determining the workload assignments of individual FTNTT instructional faculty.  The Chair may adjust the total number of courses taught by a FTNTT faculty member based on equivalent work in other areas (referred to as “course equivalency”).