Duties and Responsibilities | Kent State University

Duties and Responsibilities

Dean of University College

  • Oversees division’s budget decisions.
  • Approves expenditures.
  • Serves as liaison between Provost Office and University College.

Budget Manager

  • Monitors budget practices for Division-wide consistency.
  • Develops and maintains Budget Systems (Procedures and Workflows).
  • Serves as liaison between University Budget Offices and University College.
  • Convenes monthly Division-wide budget meetings.
  • Audits budget records and financial reports.
  • Approves additional expenditures of $500.00 or greater outlined in program budget.  
  • Prepares and submits Fiscal Year Budget and “Programming” projections.
  • Formulates and implements operating guidelines, policies, and procedures for internal business matters.

Department Director

  • Directs and approves all departmental purchasing activity, by reviewing Expense Request Form prior to purchases.
  • Prepares and submits Fiscal Year Budget and “Programming” projections.
  • Requests adjustments and/or budget revisions.
  • Reviews monthly budget reconciliations. 

Dean’s Administrative Secretary

  • Assists the Budget Manager in the reviewing of division expenditures.
  • Serves as liaison between the Administrative Support and the Budget Manager (Procedures).
  • Division’s Credit Card (P-Card) Administrator.
  • Processes payments of billing accounts. (Papa Johns, Acme, and P-Card/JPMorgan).
  • Reconciles department operating budget monthly.
  • Records day-to-day operating expenditures using the Excel based shadow system. 
  • Processes payments of daily expenditures as they occur.
    • Requests in FlashCart
    • Prepares all Check Requests
    • Processes departmental IDC’s
    • Requests Requisitions & PO’s through FlashCart

Department’s Administrative Support

  • Reconciles department operating budget monthly.
  • Records day-to-day operating expenditures using the Excel based shadow system.  
  • Processes payments of daily expenditures as they occur.
    • Requests in FlashCart
    • Prepares all Check Requests
    • Processes departmental IDC’s
    • Requests Requisitions & PO’s through FlashCart