Duties and Responsibilities

Dean of University College

Budget Manager

Monitors budget practices for Division-wide consistency.
Develops and maintains Budget Systems (Procedures and Workflows).
Serves as liaison between University Budget Offices and University College.
Convenes monthly Division-wide budget meetings.
Audits budget records and financial reports.
Approves additional expenditures of $500.00 or greater outlined in program budget.
Prepares and submits Fiscal Year Budget and “Programming” projections.
Formulates and implements operating guidelines, policies, and procedures for internal business matters.

Department Director

Directs and approves all departmental purchasing activity, by reviewing Expense Request Form prior to purchases.
Prepares and submits Fiscal Year Budget and “Programming” projections.
Requests adjustments and/or budget revisions.
Reviews monthly budget reconciliations.

Dean’s Administrative Secretary

Assists the Budget Manager in the reviewing of division expenditures.
Serves as liaison between the Administrative Support and the Budget Manager (Procedures).
Division’s Credit Card (P-Card) Administrator.
Processes payments of billing accounts. (Papa Johns, Acme, and P-Card/JPMorgan).
Reconciles department operating budget monthly.
Records day-to-day operating expenditures using the Excel based shadow system.
Processes payments of daily expenditures as they occur.
- Requests in FlashCart
- Prepares all Check Requests
- Processes departmental IDC’s
- Requests Requisitions & PO’s through FlashCart

Department’s Administrative Support

Reconciles department operating budget monthly.
Records day-to-day operating expenditures using the Excel based shadow system.
Processes payments of daily expenditures as they occur.
- Requests in FlashCart
- Prepares all Check Requests
- Processes departmental IDC’s
- Requests Requisitions & PO’s through FlashCart

Street Address