Student Functions

Student Functions:

Student Functions are identified as any informal social gatherings (i.e. Ice skating, attending a game, etc. ). If staff or faculty do participate, the event is no longer a pure student function and requires an extra level of approval at the EO level.  Pure student functions should be charged to 77034 and do not require EO approval. Student functions in which only students participate, you can charge to 77034, use a p-card (food/refreshments prohibited), and by-pass Provost Office approval.  Student functions which include one or more faculty or staff should be charged to 71202 or 71203, cannot be paid for using a p-card, and require Provost Office approval.

P-Card Policy 7-02.16

Meetings and Trainings:

Student meetings and trainings are identified as an event where information is being provided for the purpose of development and guidance. 

If a student is not paid to attend the meeting or training, the following guidelines must apply if a meal is provided:

• Must include agenda

If a student is paid to attend the meeting or training, the following guidelines must apply if a meal is provided:

• Must be scheduled for 3 or more hours
• Must include an agenda