Classroom facilities are designed primarily for use by students, faculty and staff to engage in activities that are directly related to the basic educational functions of teaching, research, and scholarship. Predefined policies have been established to ensure that courses are scheduled in a manner that permits access to available offerings by the greatest number of students, and that allow the most suitable instructional arrangement to meet the needs of the faculty and courses offerings within the existing facilities. Understanding that instructional facilities are a finite resource, and that the intention of established policies are to maximize room and seat utilization, as well as, apply scheduling policies consistently and equitably, are key to successful scheduling activities. These objectives and classroom utilization expectations apply to all academic departments and classroom space.
Scheduling of academic classrooms is a process that requires a flexible and dynamic approach each term with consideration for pedagogical changes, class size, and equipment. The assignment of a specific room at a specific time in a given term will not automatically guarantee a continuing assignment of that space, even if the room was used efficiently. Although some spaces are defined for exclusive usage, generally, academic departments should not expect to use the same space on a continuing basis.