Spring 2021: Important Move-In Information

Dear Kent State University Residence Hall Student,

As you prepare for your return to campus and your move into your residence hall, we want to review new procedures for move-in, which are tied to our program of expanded COVID-19 testing for Spring Semester 2021.

To stem the spread of COVID-19, we must carefully monitor students, faculty and staff for COVID-19. We need you to take an active role in this monitoring process for us to provide a safe on-campus living and learning environment.

Testing for all residence hall students during the spring semester will be threefold:

  1. You already should have received an email on Jan. 5 with instructions on how to access and perform your at-home testing five to seven days prior to returning to campus.
  2. The next step is testing on move-in day before you report to your residence hall.
  3. The final component is weekly testing for the duration of the spring semester.

The following information is intended to guide your move-in and to provide details on our new testing procedures. You are encouraged to read this information carefully and make your plans accordingly.

Before Move-In

  • To accommodate the university’s plan to test all students for COVID-19 on the day they move into their residence halls, students are asked to move in between Monday, Jan. 11, and Friday, Jan. 15, or on Monday, Jan. 18 (this is the Martin Luther King Jr. Day federal holiday). These tests will be performed by CVS Health.
  • Sign up for a move-in day COVID-19 test at the CVS portal. This site will be live as of Saturday, Jan. 9. Select the date to be tested as the date you wish to move into your residence hall room. The CVS online scheduling provides three days of appointments and resets at midnight to open testing appointments for the next available day.
  • Move-in day testing will take place at the Kent State Ice Arena, located at 650 Loop Road in Kent, from 8:30 a.m. to 5:30 p.m., Monday through Friday.
  • We strongly discourage anyone from moving in on the weekend, but for those who must arrive on the weekend, we will have some testing available on a case-by-case basis. Students should contact the COVID Response Team at the DeWeese Health Center at 330-672-2525 to arrange for this testing.
  • Students who do not get tested before moving into their residence halls should be prepared to quarantine or remain in room, leaving for only essentials like food pickup and medical services, until such time as they can be tested on campus.

On Move-In Day

  • When you arrive on campus, go directly to the Kent State Ice Arena at your appointment time and receive your test prior to going to your residence hall. Bring your Kent State ID or another photo ID with you.
  • Students will wait at the Kent State Ice Arena for their test results, which will be completed in about 15 minutes.
  • If you test positive for COVID-19:
    • If you do not have symptoms and test positive, the COVID Response Team nurse from University Health Services will do a second COVID-19 test and send it out for confirmatory results. You will be offered an isolation room on campus while you wait for your results. If your second test is negative, you can move into your residence hall. If your second test is positive, you will be asked to remain in isolation.
    • If you have symptoms, a confirmatory test is not required. You will be directed to the COVID Response Team nurse in the Kent State Ice Arena who will arrange for an isolation room for you on campus.
    • A COVID Response Team contact investigator will be in contact with you to finalize your isolation plans, which include learning of any special dietary requirements you may have while in isolation.
    • Staff at the Kent State Ice Arena will work with students to store their belongings until they can be moved into their permanent room after isolation.
  • If you test negative for COVID-19:
    • Proceed to your residence hall to move into your room.
    • Continue to wear a face covering, maintain six feet of physical distance from others, practice good hand hygiene and follow the Flashes Safe Seven.

After Move-In

  • As soon as scheduling is available, visit the CVS testing portal to schedule your next weekly testing appointment. All residence hall students are required by their housing contract to have a weekly COVID-19 test during the spring semester. Remember to schedule a test appointment at the Kent State Ice Arena each week.

Exemptions From Testing

Students may be exempt from move-in and weekly testing if:

  • The student has tested positive for COVID-19 in the last 90 days. (Only a positive PCR or antigen test, collected within 90 days of a student’s move-in date, will qualify for this exemption. Antibody test results will not be accepted.)
  • The student is currently in isolation or quarantine for COVID-19.
  • The student has a disability that would preclude them from having the test done.
  • The student is currently sick and unable to go to the testing facility. A clinician’s note will be required for proof of this illness.
  • The student has a sincerely held religious belief prohibiting testing.

These students must request an exemption by emailing the COVID Response Team at covid@kent.edu.

  • When requesting an exemption, please include your name, student ID number and reason for exemption. If that reason is a positive COVID-19 test within 90 days of move-in, you will need to include a copy of the lab/test results and/or a letter from your local health department stating that you have been released from quarantine.

Special Circumstances

  • If your at-home test is positive for COVID-19 or you are positive for COVID-19 as determined by another test, we ask that you not return to campus but rather isolate yourself at your permanent address and follow the requirements of your local health department. Take your classes remotely until you have passed your required time for isolation. We strongly advise against anyone returning to campus knowing that they have an active case of COVID-19.
  • Students returning to the Kent Campus from a state with a 15% or greater positivity rate or from an international location will be expected to test upon arrival, stay in their room, take classes remotely and limit their activities during the first week of the semester to only seeking essential services, such as food pickup or medical care.

With vaccines on the horizon and our expanded program of testing this spring, we have great hope that university life eventually will return to our pre-pandemic normal. However, it will be months before we reach that goal. In the meantime, it is important that we remain diligent to the Flashes Safe Seven safety principles – wear a face covering, maintain physical distancing, practice good hand hygiene, monitor your temperature daily and avoid gatherings.

Our goal is to provide a university environment in which all are safe to live, learn and work, and we can’t do that without dedication and cooperation from all of you.


Julie Volcheck
Assistant Vice President, Student Affairs
Director, University Health Services
Jill Jenkins
Executive Director, Residence Services

POSTED: Wednesday, January 6, 2021 - 12:58pm
UPDATED: Tuesday, August 17, 2021 - 2:07pm