I'm Retiring, Staff
Begin Your Retirement Journey
The information provided in this section is exclusively for all Kent State University staff members who are considering retirement.
Feedback from some of our recent retirees has helped us identify parts of the retirement process that could be made easier for our valued employees to navigate. In response, we have created this website where you will find the forms, applicable policies and contact information that you need to get this process started. In addition, we've included tips and insights from recent retirees based on their own experiences.
We hope that you find this information helpful as you make this important life decision.
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Contact Your Retirement System
We encourage you to contact your retirement system approximately six months to one year in advance of your retirement date to determine what works best for you.
Please select from the different retirement systems below.
Submit Retirement Notification
As a staff member, your appointment has been in an academic unit. After you have contacted your retirement system, the next step to initiate the formal retirement process at Kent State is to send written notification of your intent to retire to the administrator of your academic unit (Department Chair, School Director, College Dean or Regional Campus Dean).
- You may prepare a letter of intent to retire or complete, sign and provide your administrator with a Notice of Voluntary Resignation form.
- In this letter, please include your actual retirement date and the date of the last day worked at Kent State University.
By receiving this notification, either letter or form, your unit administrator will set a series of processes in motion within the Division of Human Resources which will culminate on the date that you selected to retire.
Contact the Benefits Office
Set up an appointment with a Benefits Coordinator by email at firstname.lastname@example.org or phone at 330-672-3107 to discuss the following:
- KSU health and life insurance coverage end dates
- Medicare Verification of Coverage form (if needed)
- Supplemental Retirement Options
- Sick leave payout
- If you have 10 years of service or more, you are entitled to be paid one fourth of your sick leave balance, up to a maximum of 30 days, at your current rate of pay. Upon request, the sick leave conversion would be paid one pay period after your last regular pay according to Administrative Policy (6-11.1 [F]).
- Complete the sick leave conversion form which allows for your sick leave to be paid out upon retirement. Email the completed form to Academic Personnel at email@example.com.
- Vacation leave payout
- If you hold a twelve month appointment, your unused vacation will paid to you according to the procedures described in Administrative Policy (6-11.7 [d]).
- Letter for retiree parking pass and Flashcard ID
- Information about Kent State Retiree and Emeritus benefits
Prepare for Information Technology Changes
Upon retirement from Kent State you may retain your Kent State User ID for email. Your email address will be changed to a Gmail account.
Visit the Retiree Access page for additional information on:
- Microsoft applications
- KSUProxy/Library Resource access
If there is an ongoing business need, other access may be requested for you by your department. A Third Party Access form would need to be completed and emailed to Security and Access Management at firstname.lastname@example.org. For additional questions, call Security and Access Management at 330-672-5566.
Maintaining your KSU Connection
As a Kent State Retiree you have many opportunities to stay connected.
- KSU Retiree FLASHcard: Bring your official written notification of your earned retirement or emeritus status, along with your current FLASHcard to the FLASHcard office (Lower Level Kent Student Center), to get your new Retiree FLASHcard.
- KSU Retiree Parking Pass: Bring your current permit and your retiree FLASHcard to Parking Services to be issued a Retiree permit. When it is time to renew your permit, a letter with instructions for permit renewals will be sent to you. Retiree permit renewals must be done in person at the Parking Services office.
- 20 Year Club: Retirees can continue to enjoy the company of friends, colleagues and peers. To receive information register with HR Office of Engagement and Outreach at email@example.com.
- Additional Retiree and Emeritus Benefits