1. University’s Right to Cancel: UECS can cancel event registrations due to:
- University directives,
- or Situations beyond the University’s control (e.g., adverse weather, natural disasters, utility disruptions, pandemics).
2. No-Show Penalties:
Groups failing to show up for scheduled meetings in the Kent Student Center will incur a charge:
- Registered student organizations: Flat fee of $25 per room/per date.
- University departments and external groups: Charged the full price of the reserved space.
3. Cancellation Fees:
Large events (multi-room/multi-date or outdoor spaces for over 50 people):
- Cancellation 30 days or more before the event: 25% of charges.
- Cancellation within 2 weeks of the event: 50% of charges.
- Cancellation less than 2 weeks before the event: Full charge for the reserved space.
This policy ensures accountability for event reservations and effective resource management.
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