1. Application of Indoor Event Policies:
All policies for registered indoor events also apply to outdoor events.
2. Prohibited Items and Activities:
- No open fires or charcoal grills are permitted in outdoor spaces, unless approved by Fire Safety and require staffing.
- Signs, banners, and other items may not be attached to furniture, trees, or light poles.
3. Tents and Lawn Penetration:
- Tents requiring staking or any items causing lawn penetration must receive prior approval from the University Facilities Management Grounds Department.
- Tents may not cover grass for more than three (3) days.
- Tents larger than 20x20 require a permit. All tent requests must be submitted a minimum of thirty (30) days prior to the date of the event and all tents requiring a permit must be submitted a minimum of forty-five (45) days prior to the event.
4. Furniture and Setup:
Existing outdoor furniture setups may not be moved without prior approval from UECS.
5. Inclement Weather:
- UECS does not provide alternate indoor facilities unless previously requested and approved.
- Outdoor space or equipment cancellations must be made 48 hours before the event setup time to avoid charges.
- Decisions to move indoors must also be made within 48 hours of the event setup time.
- UECS reserves the right to delay, postpone, relocate, or cancel events due to inclement weather.
6. Ground and Space Use Considerations:
- The nature of the event, including foot or vehicular traffic, supplies, and equipment, may impact the use of grass or pavers.
- Based on event traffic patterns, further modifications such as the requirement for ground coverings may be necessary.
This policy ensures the responsible use of outdoor spaces while considering environmental impacts and logistical needs.
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