Form W-9 (Taxpayer Identification Number & Certification) | Kent State University

Form W-9 (Taxpayer Identification Number & Certification)

  • Form W-9 is an IRS document used to certify the taxpayer identification number for payments of income, real estate transactions, mortgage interest, and various other transactions. An individual or entity (Form W-9 Requester) who is required to file information returns with the IRS must obtain the payees correct taxpayer identification number (TIN) which may be a social security number (SSN), individual identification number (ITN) or employer identification number (EIN).
  • Kent State is required to collect a W-9 from all U.S. citizens and resident aliens (individuals or entities).  Individuals or entities may also request Form W-9 prior to sending funds to Kent State.  This is when accounts payable from another entity or business asks you for a W-9.
  • Nonresident alien individuals and foreign entities do not complete Form W-9 but instead file Form W-8.
  • There are penalties for failures to collect or furnish these forms.  Proper completion of the forms protects Kent State from tax and penalty. 
  • Kent States accounts payable department collects Form W-9 but is not able to issue a Kent State Form W-9 .  If your department receives a vendors completed W-9, please forward it to accounts payable. If you have a question on a vendor's form W-9, please contact accounts payable (payments@kent.edu) or call 330-672-2607.
  • Kent State employees may download Kent State's W-9 in google docs.  Please note that payments are to be sent to the address on the invoice and not to the address on this W-9 in order to ensure the proper department receives the payment.  Please confirm the check mailing address with the payor. 
  • If you have any questions related to Kent State's Form W9, please e-mail W9@kent.edu or contact the tax manager at 330-672-8622.

**DUNS number is sometimes requested by the vendor.  Please see https://www.kent.edu/research/institutional-fact-sheet for the DUNS number.