1. Adherence to Guidelines:
All registered events must follow the guidelines set by the State of Ohio Department of Health, as well as local city and county regulations.
2. Request Submission:
- Event requests must be submitted through the online Mazévo Website.
- Confirmation of registration is required for approval.
- Changes can be made online up to two weeks prior to the start of the event. Any changes less than two weeks will require you to reach out directly to the UECS office team at uecs@kent.edu or by phone at 330-672-3202 and will incur fees.
3. Processing and Space Allocation:
- Requests are processed on a first-come, first-served basis.
- Considerations include group size, setup requirements, and space availability.
- UECS reserves the right to assign or reassign facilities to maximize space efficiency.
4. Booking Deadlines:
- Basic Meetings & Events:
- Requests must be submitted at least fourteen (14) days in advance.
- Larger or Staffed Events:
- Events requiring additional personnel, such as special setup of staff, security, early building access, or coordination with university service providers, must be submitted at least thirty (30) days in advance.
- These larger events require more preparation and will involve collaboration with an event coordinator to ensure all logistics are met.
5. Accuracy and Compliance:
- Providing false information or failing to comply with guidelines can result in cancellation or disciplinary action.
- Violations by registered student organizations will be referred to the Office of Student Conduct under the Student Code of Conduct.
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