Faculty Workload and Workload Equivalents

All full-time tenured and tenure-track faculty of the department are expected to carry a maximum workload of twenty-four (24) credit hours per academic year.  Full-time non-tenure track faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year.  (See University Policy Register 3342-6-18)  The workload for each individual faculty member is assigned by the Chair with the approval of the Dean.  The FAC shall advise the Chair on issues related to teaching assignments, class schedules and the appropriate application of workload equivalents. The Chair shall provide each faculty member with a statement of her/his workload.

  1. Annual Workload Summary Report

    Each continuing tenured faculty member is to prepare and submit on The Faculty Information system an Annual Workload Summary Report for the previous academic year by September 15.  This report is to identify and update the faculty member's efforts, accomplishments, scholarly contributions, ongoing professional activities, service and interests during that academic year. These reports will become an ongoing record of each Faculty member's professional activities providing information related to grant activities, collaborative scholarship and teaching activities.

    The annual workload summary report submitted by the Faculty member shall be in the form of an annual updated curriculum vitae, a brief summary of the previous year’s professional activities, and the course syllabi for each course or section of course taught by the Faculty member during the previous academic year.  The summary of activities for Kent Campus faculty should be recorded on the Department of English Summary of Annual Workload Form.  The Chair shall add to the report copies of the summaries of course evaluations for each course section taught during the previous academic year. If necessary, the Chair/School Director/Dean may request additional information from the Faculty member to clarify summary information and the Faculty member shall respond in a timely fashion. The purpose of this report is to document the workload, including utilization of the specified workload equivalencies, for that academic year. This report may be used in planning future workload equivalencies. Any other use of the report requires the consent of the Faculty member.

  2. Annual Workload Report Form

    Name:                                                              AY:                            


    Authored books published                                                     

    Edited collections published                                                  

    Textbooks published                                                              

    Scholarly editions/bibliographies published                                      

    Journals edited                                                                       

    Articles published                                                                  

    Edited collection chapters published                                     

    Translations published                                                           

    Poems published                                                                    

    Short stories published                                                          

    Creative non-fiction essays published                                   

    Plays published                                                                      

    Book series edited                                                                 

    Book reviews published                                                         

    Conference papers presented                                                 

    Plenary/invited speeches presented                                       

    Major external grant applications submitted                         

    Major external grants awarded                                              

    Book MSS reviewed                                                              

    Grant proposals reviewed                                                      

    Journal article submissions reviewed                                    

    Extramural promotion cases reviewed                                  

    Major software patented/copyrighted                                   

    External research fellowships won                                        




    Sections taught                                                                      


    Individual investigations completed                                      



    Sections taught                                                                      


    Individual investigations directed                                         



    Programs coordinated                                                            

    Programs chaired                                                                   

    Major departmental committees chaired                               

    Major departmental committees served on                           

    Major ad hoc committees chaired                                         

    Major ad hoc committees served on                                      

    Major non-departmental committees chaired                        

    Major non-departmental committees served on                    

    Major college committees served on                                     

    Major campus committees served on                                    

    Major university committees served on                                

    Scholarly journal editorial boards served on                         

    Writing contests judged                                                         

    Regional/national/international professional                         

    offices held

    Classroom observation reports (colleague) written               

    Extramural committees served on                                                                 

    Outreach activities coordinated/conducted                           

    Undergraduate research assistant supervised             ______




    Writing portfolios directed to completion                            

    Honors theses directed to completion                                    

    Writing portfolio committees (completed)                            

    Honors thesis committees (completed)                                  

    Honors Research Project (completed)                        ______



    Doctoral dissertation defense committees served on            

    Doctoral dissertation defense committee, Graduate

                Representative                                                ______           

    Doctoral qualifying exams assessed                                      

    Dissertation Prospectus Oral Defense Advisor

    or Co-advisor                                                              ______

    Dissertation Prospectus Oral Defense Committee

                Member                                                           ______                                   

    MA Theses directed to completion                             ______

    MFA theses directed to completion                                       

    MA thesis defense committees served on                             

    MA TESL Portfolios Assessed                                   ______

    MFA thesis defense committees served on                                       

    MA exams assessed                                                               

    Placement Committee Chair                                       ______           

    Placement Committee member                                              


  3. Workload Equivalents for Departmental Administrative Responsibilities

    Workload equivalencies are granted to faculty members who are involved in substantial departmental administrative activities. Although other administrative duties may be required in the future and others eliminated, at the present time, annual workload equivalents will be granted to Program Coordinators and Directors according to the schedule in Table 1. Other administrative responsibilities may arise from time to time, and with the approval of the Chair, FAC, and the College Dean, workload equivalents may be negotiated for these. Further, the Coordinators, Chairs, and Directors shall not be required to work during the summer unless on summer administrative appointment.  

    Table 1. Administrative Workload Equivalents

    Title / Name of Assignment

    Load Equivalent



    Brief Description of Duties

    Assistant to Chair



    See Section 1

    Graduate Studies Coordinator

    Up to 9


    See Section 1

    UG Studies Coordinator



    See Section 1

    Ass’t UG Studies Coordinator (NTT)

    Up to 15 


    See Section 1

    Writing Program Coordinator



    See Section 1

    Ass’t WPC (NTT)

    Up to 15


    See Section 1

    Director, ESL Center

    Up to 9


    See Section 1

    Director, Writing Commons (NTT)

    Up to 15


    See Section 1



  4. Workload Equivalents for Research and Advising

    Tenure-track Kent Campus faculty active in research or creative writing also normally will be given equivalents for appropriate scholarly or creative productivity according to the schedule in Table 2.  The review period for research productivity is 5 years.  Scholarship points follow guidelines for research for Graduate Faculty Status, referenced in Section 4.  Tenured faculty who receive these equivalencies will be reviewed annually by the Chair by means of the faculty member’s Annual Workload Summary Report.  Equivalencies above the hours indicated in Tables 2 and 3 below are subject to approval by the Chair and the Dean.

    Table 2. Research Productivity Workload Equivalents

    Productivity over 5-Year Review Period

    Performance Rating

    WLE in Hours/AY

    5 publication points (PP) or 4 PP+2 equivalence points (EP)



    4 PP or 3 PP + 2 EP

    Very Good


    2 PP + 1 EP



    1PP + 1 EP



    Table 3. Advising Productivity Workload Equivalents

    Course equivalencies are determined by the average points earned over the prior 3 year period according to the following scale.  Points are tallied from annual productivity reports submitted by each faculty member and checked against departmental records.


    An average of 4 pts. /year earns a 1-course (3 CH) equivalency (I.E., at least 12 points total for 3 years).

    Advising Activity


    Program Chair


    Dissertation Defense Committee Member, including Outside Discipline Member; earned once defense is completed


    MA/ /MA TESL Thesis Defense Committee Member; earned once defense is completed


    MFA Thesis Committee Member; earned once defense is completed

    1 /student

    TESL Portfolio Assessed


    Dissertation Prospectus Oral Advisor or Co-Advisor; earned once prospectus is approved


    Doctoral Exam Evaluated


    MA Exam Assessed


    Placement Committee Chair


    Job Placement Committee Member


    Writing Portfolio Directed; earned once Portfolio is completed

    1 /student

    Honors Thesis Directed; earned once thesis is defended


    Honors Research Project Directed; earned once Project is completed


    Individual Investigation; earned upon completion of II

    Up to 1 (a 3-hour Ind. Invest. earns 1 point)

    Undergraduate Research Assistant Supervision; earned upon completion of research






  5. Workload Equivalents for Dissertation/Thesis Direction

    Dissertation supervision allows the director to elect, once only, a 3-hour equivalent for one semester at an appropriate time in the student’s career, for example, during the semester that the student defends.  Directors of M.A. and M.A. TESL theses earn 2 hours of WLE per completed thesis. Directors of M.F.A. theses earn 2.5 hours of WLE per completed thesis.

  6. Workload Equivalents for Distance/Distributed Teaching

    Faculty who initially develop a course for electronic delivery   or who agree to revise a course extensively for electronic delivery shall receive a one-time cash payment, payment to be made upon completion of the development of the course, following procedures described in the CBA.  Faculty developing or revising a course for distance learning are expected to submit their request with a syllabus to the appropriate program committee (Writing, Undergraduate Studies, or Graduate Studies Committee) for review.  The Program Committee will make a recommendation to the Department Chair. 

  7. Minimum Teaching and Advising Responsibilities

    1. Normally, workload equivalents will result in a faculty member teaching no fewer than four classes over the course of the academic year, with the exception of the Department Chair and faculty who receive equivalents for internal or University administrative appointments.  (Note: This minimum does not apply to time purchased by grants or when a faculty member is on University research or professional improvement leave.  In such cases, the academic-year minimum teaching load is to be negotiated with the  Chair.)  Faculty on a one-semester leave are expected to teach 9 hours in the remaining semester. Faculty receiving workload equivalencies for research are expected to be active in advising graduate students, through membership on advising, examination, and/or dissertation/thesis committees; mentoring; participation in placement workshops; etc.
  8. Special Provisions for Teaching Loads

    a.   Discretionary Load Reductions: The  Chair can authorize discretionary teaching load reductions for certain duties or short-term tasks performed by faculty (3 hours/semester) but will consult with the FAC regarding teaching load reductions for long-term tasks (covering more than 3 hours or for work extending into another semester).  Specifics of any workload equivalent in excess of 3 hours shall be reported and discussed with FAC, sent to the College Dean for approval, and reported back to FAC in a timely manner.

    b.   Teaching Outside the Department/Team Teaching: Faculty members who wish to teach outside the Department (for example, in the Experimental and Integrative Studies Program) or team teach with a colleague in another academic unit must secure approval from the  Chair in advance if the class is to be counted as part of the teaching load.  In the determination of teaching loads and schedules, the needs of the Department take priority, although every effort will be made to accommodate the needs of other programs in which English faculty may teach.

    c.   Teaching Large Sections: Faculty who teach two (2) large sections of undergraduate classes over the course of two consecutive academic years shall receive a reduction of one course in a subsequent semester consistent with the minimum teaching responsibilities defined in subsection F.7 above.  Large classes shall be defined as those with enrollments of 50 students or more, including those courses that are electronically purveyed.

  9. Pre-tenure Load Reductions

    Untenured assistant professors on Kent Campus normally receive 9 workload equivalency hours per academic year during the first two years of the probationary period.  Pre-tenure equivalency hours in subsequent years must be approved by the Chair and normally will not exceed 6 hours.

  10. Banked Workload Equivalencies

    Faculty may carry over WLE credits or debits of a maximum of 3 hours from one semester to another; the transfer must be completed within 3 AY semesters. Faculty on FPIL or other leave (academic appointment, medical, etc.) must transfer credits within 3 AY semesters after they return from leave. Such transfers will be recorded on each semester’s workload statement.

  11. Overloads

    The Department discourages faculty from taking on regular academic year overload assignments, but on rare occasions overloads may be authorized by the  Chair with the approval of the relevant Dean.  It is also possible that, by mutual agreement of the Chair and the faculty member, a temporary overload in one semester may be balanced by a reduction in another, provided that the total load for the academic year  remains at the 24-hour norm.