Program Coordinators | English Faculty Handbook | Kent State University

Program Coordinators

Appointment and Terms.  Program Coordinators – that is, the Graduate Studies, Undergraduate Studies, and Writing Program Coordinators – normally are appointed in the spring by the Department Chair.  Usually the term will be three years.  Before making such appointments, the Chair shall ask for recommendations and nominations from the faculty as a whole, consult with the appropriate Program Committees, absent the incumbent Chairs, and with FAC.

  1. Graduate Studies Coordinator

    The Graduate Studies Coordinator must be a full member of the Graduate Faculty holding the rank of Associate Professor or Professor. The Graduate Coordinator Chairs the Graduate Studies Committee and oversees the operation and development of the Department's graduate programs. The specific duties and responsibilities of the Graduate Coordinator are referenced in the description of workload equivalents (see Section 2 “Teaching Assignments and Work Load”) contained in this handbook.

    1. Duties of the Graduate Studies Coordinator

      The Responsibilities of the graduate studies coordinator pertaining to the department’s graduate program include:

      • Organizing and Chairing Graduate Studies Committee meetings;
      • Presenting policy changes to the FAC;
      • Reporting to the FAC on graduate affairs;
      • Long-term planning and scheduling of courses and faculty assignments, in consultation with Program Chairs for Rhetoric and Composition, TESL, and Literature;
      • Coordinating and administering language exams for all graduate programs;
      • Coordinating the admissions process and program committee decisions concerning GA and TF appointments;
      • Maintaining admissions standards across all programs;
      • General advising and mentoring of incoming students and of students who wish to switch  programs;
      • Presenting curricular proposals to the Department Curriculum Committee;
      • Facilitating programs and activities than enhance the general social and intellectual life of graduate students;
      • Keeping annual records and assessing data across programs concerning placement, attrition, time-to-degree, stipends, etc.;
      • Collecting information from Program Chairs for AQIP reporting;
      • Entering AQIP reports for all graduate programs;
      • Preparing for and coordinating the internal and external review of graduate programs;
      • Coordinating with RAGS, Arts and Sciences Graduate Affairs, and the department Chairperson to promote the growth, success, and institutional efficiency of the current graduate programs;
      • Representing the Graduate Studies Committee at Arts and Sciences Graduate Council Meetings.

       

  2. Undergraduate Studies Coordinator

    The Undergraduate Studies Coordinator chairs the Undergraduate Studies Committee and oversees the operation and development of the Department's undergraduate programs. The specific duties and responsibilities of the Undergraduate Studies Coordinator are referenced in the description of workload equivalents (see Section 2 “Teaching Assignments and Work Load”) contained in this handbook.

     

    1. Duties of Undergraduate Studies Coordinator

      The responsibilities of the Undergraduate Studies Coordinator pertaining to the Department’s Undergraduate courses include:

      • Advising
      • Representation of the Department on the College Curriculum Committee
      • Recruitment and Retention (e.g., Academic Discovery Days; Career Preparation Program)
      • Scheduling of all LER’s and Core courses in consultation with Writing Program, Graduate Programs, Creative Writing Programs, and TESL/Linguistics
      • Department Awards, Scholarships, and Writing Contests
      • Consultation with the Department Chairperson on program staffing (including evaluations of Department faculty, program coordination among campuses, and supervision of faculty and staff)
      • Research on and for the English Undergraduate Studies Center and Program (including dissemination of new developments in the field, conference participation).
      • Supervision and upkeep of assessment procedures (including unusual reports and liaison with Writing Program)
      • Curriculum development and upkeep (including updates of Major requirements, Advanced Business and principles of Tech Writing, controlled sections)
      • Representation of the Undergraduate Studies Program on Department and University Committees

       

  3. Writing Program Coordinator

    The Writing Program Coordinator chairs the Writing Program Committee and oversees the operation and development of the Department's undergraduate writing programs. The specific duties and responsibilities of the Writing Program Coordinator are referenced in the description of workload equivalents (see Section 2 “Teaching Assignments and Work Load”) contained in this handbook.

    1. Duties of Writing Program Coordinator

      The responsibilities of the Writing Program Coordinator pertaining to the Department’s Writing Program include:

      • Works in consultation with the Department Chairperson to develop the writing faculty (including dissemination of the program’s teaching  philosophy, , and planning of workshops) and on program staffing (including scheduling for NTT and TT writing faculty, evaluations of writing faculty, program coordination among campuses, and recommendations to hire and supervision of faculty, staff, and graduate teaching assistants).
      • Conducts research on and for the Writing program (including the dissemination of new developments in the field, conference participation).
      • Supervises and maintains assessment procedures (including annual AQIP  reports and liaison with Undergraduate Studies Office).
      • Assists with University Writing Placement Procedures as they affect all writing courses in the English Department.  Maintains and develops curriculum (including overseeing updates of Instructors’ Manual/Students’ and Guide to College English Administers the Zurava Award (selection of judges and initial reading of entrees).
      • Advises all writing minors.
      • Represents the Writing Program on Department and University committees.  Heads the Writing Program Committee.