Campus (Inter-Office) Mail

Inter-campus mail can be sent using either the small or large interdepartmental envelopes. Mail Services sorts by department. Always include the department name and if desired the recipient's name.  To ensure proper delivery of the mail DO NOT USE DEPARTMENT ABBREVIATIONS. Please be sure to cross out all old addresses on the envelope.

Separating Mail

Each department's mail center must have three trays, tubs, or boxes marked for their outbound mail pieces. The trays, tubs, or boxes should be labeled:

  2. OUT GOING MAIL/DOMESTIC & INTERNATIONAL (All International Mail should be bound by rubber bands.)

The Campus, Out Going, and Stamped mail will be picked up by Mail Services when the morning mail is delivered. Mail Services handles a great deal of volume and it is important departments separate their mail so Mail Services can process the mail in a timely manner.


Outbound Mail

The afternoon shuttle truck must depart Mail Services at 3:30 p.m. in order to arrive at the Kent Post Office by 4 p.m. (Monday - Friday). All Parcel Post, large envelopes (flats), accountable mail, and all other mail is taken to the Kent Post Office on a daily basis (Monday - Friday).

All letter size envelopes are picked up at 2 p.m. by a pre-sort company. Departmental mailings processed by that time will go out on the same day and will receive the pre-sort vendor discount. Mailings that come in after 2 p.m. can still receive the presort discount  but the mailing will be processed on the next business day.

Please provide Mail Services specific instructions if necessary.