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Attendance by members of the Kent state university board of trustees at a meeting by means of electronic communications

  1. Policy statement. It is the policy of the Kent state university board of trustees to allow its members to attend a meeting of the board via means of electronic communications in accordance with section 3345.82 of the Revised Code.
  2. Attendance of a trustee by means of electronic communication at a meeting of the board, called in accordance with paragraph (F) of rule 3342-2-01 of the Administrative Code, shall be subject to the following provisions:
    1. Each trustee shall be required to be present, in person, at least two regular meetings of the board annually, which shall not be less than one-half of the regular meetings held during such term.
    2. A trustee may only attend a meeting by means of electronic communication if all of the following minimum standards are met:
      1. At least one-third of the trustees attending the meeting shall be present, in person, at the place where the meeting is conducted;
      2. All votes taken at the meeting are taken by roll call vote; and
      3. A trustee who intends to attend a meeting by means of electronic communication has notified the board chair of such intent no less than forty-eight hours prior to the start of the meeting, except in the case of a declared emergency.
  3. Notwithstanding division (C) of section 121.22 of the Revised Code, a trustee satisfying the conditions of paragraph (B) of this rule and attending a meeting by means of electronic communication shall be:
    1. Considered to be present at the meeting;
    2. Counted for purposes of establishing a quorum; and
    3. Eligible to vote at the meeting.
Policy Effective Date:
Oct 01, 2021
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